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HomeMy WebLinkAboutGolf Board - Minutes - 05/07/1986CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT GOLF BOARD MINUTES: Special Meeting - May 7, 1986 The meeting, held at City Park Nine Clubhouse, was called to order at 7:35 p.m. by President Dick Zubradt. Board Member Bill Zech called and could not attend, and Alternate Member Al Cavallaro is still ill. Agenda Review: No changes to the printed agenda Citizen Participation: No citizen participation Minutes: The minutes of the last regular meeting of April 16, 1986, were approved unanimously, as distributed, on a motion by John Drescher, seconded by Dan Preble. City Park Nine Clubhouse Renovation/Maintenance Building Project Board members and staff toured the site of the proposed maintenance building. Superintendent Dave Sadler explained the location of the office, unisex restroom, cart storage, and work areas. The 80' x 40' building is set approximately 25 feet north of the clubhouse. One dying Russian olive tree will be removed, and one elm tree is potentially in the pathway. Board members expressed concern to try and attempt to save the tree. After the site tour, there was much discussion about the total proposed plan. The consultant, Carl Glaser, and his assistant, David Lingle, as well as Project Manager Leslie Beckmann, answered some questions and provided input to Board members. If we proceed with the full renovation of the clubhouse and the construction of a new maintenance building, we are looking at conceptual costs of $125,000 for a new maintenance building and up to $145,000 for renovating the clubhouse for a total of $270,000. The Facilities Maintenance Division has pledged $15,000 toward the cost, so we have to find roughly $255,000 for both projects. Staff suggests that we use approximately $100,000 cash in surcharge reserve funds which lowers our debt to around $155,000. We then will need to borrow that amount and pay off principal and interest over a 10-year period. Not knowing specifically what the interest costs will be, we can guesstimate a new total debt of approximately $200,000+. Therefore, the annual debt would be roughly $20,000, which we couTd guarantee out of the surcharge reserve collections, which are around $40,000 annually. Obviously, if we are able to reduce the $155,000 debt further because of contributions from the City, the annual payments would be substantially less. John Drescher again stated his strong belief that the City should somehow find funds to contribute to this project. Even though golfers are the prime beneficiaries, it is a City building and is occasionally used for non -golf purposes. The building is a benefit to all citizens, Golf Board Minutes (Special Meeting) May 7, 1986 Page Two not just golfers. Dick Zubradt basically agreed with John. Other Board members also don't feel golfers should necessarily have to pay for all the renovation costs of a 45-year-old building. After further review and discussion, it was decided to hold one public meeting for citizens/golfers input on Tuesday, May 27, at 7:30 p.m. at the City Park Nine Clubhouse. The Board then voted unanimously to approve the conceptual plans and costs of the maintenance building and the clubhouse renovation projects, and authorize staff to start the process for financing the projects. The motion was made by Tom Skillman and seconded by Eileen Banks. Staff will put together a fact sheet on the projects. The conceptual plans will then be put on display at the City Park Nine Clubhouse for citizens to review prior to the public meeting. The Board agreed to consider the May 27 meeting a special meeting of the Board so action can be taken that night if necessary. Fee Structure Modification Staff previously prepared a detailed report for the Board responding to the five scenarios the board fee structure committee developed. The five possible fee structures are as follows: 1. Keep annual passes and fees as they are and add a percentage for inflation. 2. Disband annual passes and set budget each year and divide by the anticipated rounds as a flat fee for all golfers. Giving a break for senior golfers and junior golfers. 3. Sell a season pass punch card with 50 numbers on the card. Cards would be punched each time they play. Variable charges depending upon whether you are a senior, junior or regular. 4. Sell season passes at a reduced rate and charge each cardholder a flat fee of $1.00 each time they play. 5. Sell season passes at a reduced rate and each time the golfer plays nine holes, he pays $1.00 or each time he plays 18 holes the golfer pays $2.00. Eileen Banks reiterated her long-time position that all adult golfers are equal and should all pay the same fee. Senior Citizens and spouses are no different than any other adult golfer. They should not be given discounts, especially considering the fact that full fee paying golfers subsidize their golf. Juniors are the only ones who should pay less. After further discussion, on a motion by Tom Skillman, seconded by John Drescher, the Board unanimously voted to retain the existing fee structure (Option 1) at least through 1987, and to again reconsider this topic again annually. Golf Board Minutes (Special Meeting) May 7, 1986 Page Three Other Business - President Zubradt reported he had talked to Mr. Rusty Hamill, the citizen who complained that our golf finances were incorrect. He will be meeting with him soon as Mr. Hamill said he has a plan to increase our revenues to the fund. - Staff distributed copies of two recent news articles from Denver on methods that Aurora and Denver have adopted to speed up play. As stated previously, our play is generally not that slow (especially for the average golfer) and we don't plan to implement any "time clock" system at this time. We still plan to find ways to educate our golfers through a voluntary program. - Our May 21 meeting will be at the Collindale brick maintenance building. The two main agenda items will be fencing needs along Lemay and Golf Rules and Regulations. - Dan Preble asked about Junior High School golf teams and coaches playing with their teams at tournaments. - Jerry P. Brown informed Board members about the $500 in serious vandalism that recently occurred to #10 and #16 greens at Collindale Golf Course. By using ballwasher stands, benches, trash containers, and flag poles, the vandals punched holes and dug up greens. Damage required one full day for two men to repair. The Police investigated. The Board agreed to send a letter to Golf Tech Paul Brauer and Assistant Superintendent Doug Evans thanking them for their hard work and professionalism in repairing the damage. - Miscellaneous correspondence and statistical reports were distributed. The meeting was adjourned at 9:11 p.m. Respectfully submitted, Dan Preble, Board Secretary Meeting Attendance Board Members Dick Zubradt Jerry P. Brown Tom Skillman Jim Greer Dan Preble Dave Sadler Eileen Banks Rick Frye John Drescher Leslie Beckmann Derek Cordova Guests Carl Glaser Dave Lingle