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HomeMy WebLinkAboutGolf Board - Minutes - 05/27/1986CITY OF FORT COLLINS ` PARKS AND RECREATION DEPARIST GOLF BOARD MINUTES: Special Meeting - May 27, 1986 The meeting, held at the City Park Nine Clubhouse, was called to order at 7:38 p.m. by President Richard Zubradt. There was a moment of silence in memory of Alternate Board Member Alfred A. Cavallaro, Jr., who passed away on May 25. Mr. Cavallaro was very active in youth baseball and golf programs. He cared a great deal and had a very good heart. He will be missed. Agenda Review: No changes to theprinted agenda. Citizen Participation: No citizen participation. City Park Ni :ourse Clubhouse Renovation ntenance The purpose of this meeting is to take public input on the proposed renovation of the City Park Nine Clubhouse and the construction of a new maintenance and golf cart storage building. An information sheet on the projects and the conceptual plans have been available and on display at the clubhouse for golfers and citizens to review. The fact sheet included background information, improvement options and costs, potential financing, and a project's time frame. Meeting notices were distributed and appeared in the Coloradoan. Staff briefly outlined the facts of the projects. Jerry P. Brown said he had been contacted by only one citizen prior to the meeting to provide input. Doc Pike stated he supported the renovation and feels that the club room might possibly be named after Dick Smelser who was a long-time supporter of City Park Nine prior to his death several years ago. Doc also suggested that a trophy case be built into the renovation. Public discussion, questions and answers ensued. There was a question about the west wall, one on various alternatives for bidding purposes, on the west doors, the half circle windows, the facade, etc. Staff stated we intended to spend money only where it was needed and not on unnecessary items. At the minimum we need to spend around $40,000 to tear down the condemed portion of the Clubhouse and close off the torn down section, and provide basic repairs. We also must spend an additional $125,000 for the new maintenance and golf cart storage building. Therefore, the minimum amount is about $165,000; with the maximum amount being roughly $325,000 if we totally replaced and rebuilt a new clubhouse of approximately the same size and built the new maintenance building. Staff recommends a middle option of $270,000 which is $125,000, for the new maintenance building and $145,000 for clubhouse renovation. Superintendent Dave Sadler commented on the need for a maintenance building and he outlined the set-up for such a building. One lady in the audience made a comment on how nice the course is maintained. Jerry then again explained our conceptual plan for financing the projects using a combination of cash from the Surcharge Reserve, Facilities funds, and debt payments. At this point in time, the Golf Fund is 100 percent responsible for the financing of the projects. Golf Board Minu es (5/27/86)--2 John Drescher9sated he has asked to meet with4lity Council to discuss possibly getting some City Capital Project funds to reduce our debt payments. Jean Haggard of the City Park Nine Women's Golf Association wanted to know about a possible concessionaire and how improvements to the clubhouse and kitchen area might impact their normal Wednesday Ladies Day activities? Jerry said we need to bring the kitchen up to code and make it ready to turn over to a concessionaire, however, we didn't need to make that kind of decision until next January. The ladies seemed satisfied for now. Also, someone asked about the need for a walk-in refrigerator, and Jerry said he didn't think it would be necessary at City Park Nine, but that we should probably plan for the potential possibility of one if and when a concessionaire might want one. After further discussion, the Board, on a motion by John Drescher, seconded by Dan Preble, voted unanimously (6:0) to approve the staff recommended option of $270,000 for clubhouse renovation and the construction of a new maintenance building and golf cart storage building. The Board desires only the necessary options and wants to save as much money as possible. Other Business - At our May 21 meeting, there was a question on the Golf rules and regulations concerning payment of damages. Kathy Allin, Deputy City Attorney, informed staff that fines and/or jail terms are separate from damage claims, and are all appropriate and will be sought. - The Board unanimously voted to cancel the regular meeting of June 18 because of several conflicts, and the July 16 meeting, on a motion by Dan Preble, seconded by Tom Skillman. We will be subject to special meetings during the period should the need arise. Tom will host a party for the Board in mid -July. The meeting was adjourned at 8:25 p.m. Respectfully submitted, Dan Preble, Board Secretary Meeting Attendance Board Members Staff Guests Richard Zubradt Tom Skillman Dan Preble Eileen Banks John Drescher Bill Zech Jerry P. Brown Dave Sadler Rick Frye John Brown City Park Nine Women's Golf Assoc: Jean Haggard Helen Brown Kay Zickler Dave Lingle (Consultant) Bonnie Oliver (Consultant)