Loading...
HomeMy WebLinkAboutGolf Board - Minutes - 11/15/1989CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT GOLF BOARD MINUTES: Regular Meeting - November 15, 1989 The meeting was called to order at 7:32 p.m. by Vice President Dan Preble. President Roger Sample called to say he could not attend the meeting. Alternate Member Al Bednarz was granted voting status. Agenda Review: Staff requested that a report and discussion from the Golf Fee Structure Committee be added to the printed agenda. There were no objections. Minutes: The minutes of the regular meeting of October 11, 1989 were approved unanimously, as submitted, on a motion by Dick Zubradt, seconded by Cathy Fromme. Citizen Participation: Henry Fry from the Collindale Men's Golf Association and a member of the Golf Fee Structure Committee asked if the Board would consider changing 1990 fees. This issue will be discussed after the Golf Fee Structure Committee Report. 1990 Golf Board Work Plan Staff prepared a proposed 1990 work plan for review and discussion. As per City code, the Board Work Plan for the next calendar year must be submitted to Council on or before November 30. Cathy Fromme asked about Junior Golf being added to the schedule. Dick Zubradt suggested we could deal with the Poudre R-1 Golf Teams element of Junior Golf in June. Jerry P. Brown didn't feel any other elements of Junior Golf needed to be scheduled. Dan Preble suggested we specify May for discussion of the Capital Projects Committee Report. After brief discussion, the Board, on a motion by Dick Zubradt, seconded by Terry Gilmore, voted unanimously (7:0), to approve the 1990 Golf Board work plan as prepared by staff with the noted changes. December Board Meeting Jerry noted that the December Board meeting is scheduled for December 20, which may conflict with Christmas vacations, etc. He suggested changing the meeting to Wednesday, December 13. There were no objections. Status of Agreements with Golf Professionals Staff distributed a memorandum from Mary Crumbaker-Smith, Assistant City Attorney, explaining why the process we have used since the early 1970's for contracting with our Collindale and City Park Nine Golf Professionals has not followed the letter or the spirit of the Purchasing code, and that we will need to use different procedures for 1990. Mary has agreed that we can utilize a modified standard employment contract format if we desire. Staff has worked closely with the Employee Development Department and we are trying to finalize the new agreements to be as consistent as possible with previously approved Golf Pro agreements. Another option available to us could be a bid RFP process, but we are not prepared for that for 1990, and Jerry firmly feels that we should Golf Board Minutes November 15, 1989 Page Two honor our obligations with Bill Metier and Jim Greer, at least through 1991, as they have both fully and faithfully performed to every aspect of their contracts for many, many years. There was no disagreement. Hopefully the final contracts will be brought to the Board for approval on December 13. Status of City Park Nine Snack Bar Bid The Board was originally scheduled to recommend approval on this issue tonight, however, the bids were delayed two weeks to accommodate requests from potential bidders. Bids were opened at 2:00 p.m. today with only two qualified bidders, Funtime Inc. and Beth McKenney. The Snack Bar Review Committee will interview the bidders on November 30 and make a recommendation to the Board on December 13. Fee Structure Committee Jim Mitchell of the Fee Structure Committee reported that the committee has met twice and would now like further clarification from the Board as to what the boundaries of their tasks are. Jim asked if the committee can only deal with matters related to increasing rates for green fees and annual passes or can the committee review concession, golf car rental, tournament revenues, etc., as well as the reducing of expenses, the solving of the SouthRidge debt, etc. Is the goal of the committee to recommend fee changes to raise additional revenues to cover the anticipated deficit in the coming years? It was determined that green fees and annual passes are more important to deal with at this time. Jerry talked about the City Council action to ask the Golf Board to add the SouthRidge debt to its review of the structure of fees. Several members asked why SouthRidge should be considered as the golfers and the Golf Board had nothing ever to do with the SouthRidge financial decisions. Jerry suggested the Board should look at the SouthRidge situation in the larger context as to how it relates to the total impacts on the entire golfing community in Fort Collins. Dick Zubradt suggested that fairness and equity should be the primary scope of the committee. Henry Fry said we should consider making minor changes to the previously approved 1990 golf fees to raise $25,000 to $30,000 more next year. After much discussion, Terry Gilmore made a motion for the committee to examine the fee structure utilizing the fairness and equity concerns and to add projected levels of new revenues of $20,000, $40,000, $60,000, $100,000, and over $100,000. This covers the various possibilities discussed of the revenue shortfall, the desired unfunded capital items, and the SouthRidge debt, including possible expenditure reductions. Cathy Fromme seconded the motion. The motion was approved unanimously (7:0). Consideration to Revise 1990 Fees As suggested earlier by Henry Fry, the Board discussed the possibility of revising 1990 Golf Fees and Charges to add around $25,000 more in operating revenues to offset the additional $22,500 Council added to operating expenditures to cover 50 percent of the salary and benefits of Jerry P. Brown. Cathy Fromme Golf Board Minutes November 15, 1989 Page Three made a motion to change green fees and annual passes in 1990 to cover this anticipated shortfall. Henry Fry distributed a paper he prepared with suggested increase amounts. Jerry also prepared some suggested numbers to discuss to achieve approximately $25,000 in new revenues. There was much discussion about the methodology and structure to achieve the desired amount of dollars. Henry said we had an opportunity to get additional dollars from annual pass card holders if we wanted. Cathy's motion died for a lack of a second. After further discussion, the Board, on a motion by Dick Zubradt, seconded by Al Bednarz, voted unanimously (7:0) to ask staff to prepare the fee increases within existing guidelines to achieve the amount necessary. Staff will mail this to Board members and we will do a telephone straw poll (to be ratified at the December 13 meeting) in order to get onto the City Council Agenda prior to the end of the year. Other Business Staff distributed available financial and statistical reports, as well as copies of the letters sent to the applicants not chosen for the fee structure committee. Dick Zubradt made a motion to adjourn, seconded by Iry Wilson. The vote was unanimous and the meeting was adjourned at approximately 9:30 p.m. Respectfully submitted, Steve Jouard, Board Secretary Meeting Attendance Board Members Staff Guest Dan Preble Steve Jouard Al Bednarz Cathy Fromme Terry Gilmore Iry Wilson Dick Zubradt Jerry P. Brown Bill Metier Neil Johnson Joe Nance Henry Fry Jim Mitchell