Loading...
HomeMy WebLinkAboutGolf Board - Minutes - 12/13/1989CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT GOLF BOARD MINUTES: Regular Meeting - December 13, 1989 The meeting was called to order at 7:30 p.m. by President Roger Sample. All Board Members were present. Agenda Review: Staff requested that the Golf Professionals Agreements be added to the printed agenda. There were no objections. Minutes: Cathy Fromme stated she did not feel that the minutes of November 15 accurately reflected the conversation and action with regards to the "Fee Structure Committee" item. After much discussion regarding the new revenue levels of $20,000, $40,000, $60,000, and $100,000, Terry Gilmore made a motion, amended by Dick Zubradt regarding the over and under $100,000 level, which was accepted as a friendly amendment. Cathy then moved to amend the minutes of November 15, to delete the sentence regarding use of funds. The motion was seconded and the minutes of the regular meeting of November 15, 1989 were approved unanimously (7:0) as amended. Citizen Participation: No citizen participation. Golf Fee Council Agenda Item The Board at their meeting of November 15 voted unanimously (7:0) to ask staff to prepare a request for City Council to increase 1990 golf fees and charges to add around $25,000 more in Operating Revenues to offset the additional $22,500 Council added to Operating Expenditures to cover 50 percent of the salary and benefits for Jerry P. Brown, which was not previously budgeted when the original 1990 fees and charges were recommended by the Board. Staff prepared such a draft Resolution for Council action at their upcoming meeting of December 19, increasing green fees and annual pass fees within the existing fee structure guidelines. Staff also prepared a cover report asking the Board to NOT proceed with the request for additional 1990 fee increases. Jerry discussed the report with the Board and the reasons for the recommendation. Dick Zubradt then made a motion to not proceed with additional 1990 fee increases at this time in light of the information provided by staff. The motion was seconded by Terry Gilmore and was passed unanimously (7:0). Recommendation of City Park Nine Snack Bar Concession Staff prepared a report and recommendation from the committee which was previously forwarded to the Board. The five -person concession review committee was composed of Board Members Roger Sample and Dick Zubradt, City Park Nine Women's Golf Association Representative Jo Allbrandt, Opal Dick from Purchasing, and Jerry P. Brown. The committee unanimously recommends Beth McKenney be awarded the contract for 1990 with an option for 1991. Staff explained the process and the factors considered, noting that the top two bidders were very close in terms of evaluation. Jo Allbrandt said it was difficult to make a choice as both were well qualified. Dick Zubradt emphasized that Beth had more hands-on experience and on -site presence, plus she previously had liquor Golf Board Minutes December 13, 1989 Page Two experience. Nancy Hoffman from Fun -Time (the other bidder) was present. Roger thanked her for her effort. Terry Gilmore then made a motion, seconded by Iry Wilson, to approve Beth McKenney as the City Park Nine Snack Bar Concessionaire for 1990 and an option for 1991. The motion passed unanimously (7:0). Sidewalk Along Mulberry on City Park Nine Staff previously distributed much background information on this subject. Jerry discussed the history of the sidewalk issues at City Park Nine and at Collindale on Lemay, and noted that the Board vote of February 19, 1986 was opposed to a Mulberry sidewalk due to safety hazards and potential liability problems, and because we did not need to encourage non -golfers to walk/jog on the golf course. Jerry stated that the sidewalk has become an issue again, as the City staff and several Council members are more sympathetic to pedestrian safety. Jerry now strongly recommends that the Golf Board approve the construction of a sidewalk. He said that the cost would not be borne by the Golf Fund. After further discussion, the Board, on a motion by Richard Zubradt, seconded by Terry Gilmore, voted unanimously (7:0) to reverse the Board vote of February 19, 1986, and now APPROVE construction of a sidewalk extension along the north side of West Mulberry Street on City Park Nine Golf Course. However, the Board makes this recommendation with the understanding that the City recognize the potential liability involved in extending this sidewalk. Proposed 1990 SouthRidge Budget Staff previously distributed the proposed 1990 SouthRidge budget as submitted by Cliff Buckley. According to the contract the Finance Director approves the budget and he has asked for the Board's input. The 1990 budget is approximately $96,000 more than the 1989 budget, with the majority of the increase for capital expenditures and improvements such as 25 new golf cars, golf car paths, water pump station, etc. These additional expenditures will probably reduce revenue profit to under $100,000 next year. Jerry explained that it costs Buckley more to purchase commodities and capital items because as a private contractor he does not receive City purchasing discounts. SouthRidge plans to charge green fees of $9.00 for nine holes and $14.00 for 18 holes, up $1.00 over 1989 rates. Base fees to be charged of $7.50 and $11.50 remain within the contractual 15 percent perimeter, with $1.50 for nine holes and $2.50 for 18 holes added as the surcharge. Golf car fees will remain at $8.00 and $15.00. Jerry said he doesn't have any real problems with the budget. Dick Zubradt questioned why there was such a great increase in utilities, and Jerry said that the new maintenance building and water pump will consume more electricity. Roger Sample asked how much of the 1990 profit will go toward the debt and Jerry said $89,838 from the Surcharge and $3,876 from cash flow for a total of $93,714. Terry Gilmore has lots of questions. He has compared the 1989 October -to -date expenditures with the proposed budget and says we simply don't know what's coming in. Golf Board Minutes December 13, 1989 Page Three After much discussion, the Board, on a motion by Terry Gilmore, seconded by Roger Sample, voted unanimously (7:0) to ask the Finance Director to perform an Audit of SouthRidge, to include the 1989 Financial Statements as a verification of expenditures, and an analytical comparison with the 1990 Budget. The Board also suggested that the Finance Director either work with or at least keep informed Roger Sample and Terry Gilmore who are monitoring this particular issue on behalf of the Board. Terry Gilmore then made a motion to accept the proposed 1990 SouthRidge budget as submitted, which was seconded by Roger Sample. The motion passed unanimously (7:0). Terry suggested that after we see the results of the audit, we should determine whether the City should replace Buckley either with another contractor or with City staff. Golf Professionals Agreements This afternoon staff received the final draft copy of the Golf Professionals agreements which were prepared jointly by the City Attorney, Employee Development, and Parks and Recreation. Jerry distributed copies and asked Board members to review them. Jerry is pleased with the contracts which grants the required protections to the City while keeping the Board approved compensation structure in tact. The Board committee will meet and review the contracts prior to the next meeting. Other Business/Comments Neil Johnson noted the courses could use more moisture. We have not had enough snow. - Dick Zubradt mentioned the sand trap by the practice green at Collindale. Iry Wilson made a motion to adjourn at 8:42 p.m. Respectfully submitted, Steve Jouard, Board Secretary Meeting Attendance Board Members Staff Guests Roger Sample Dan Preble Steve Jouard Cathy Fromme Terry Gilmore Iry Wilson Dick Zubradt Al Bednarz (Alternate) Jerry P. Brown Jim Greer Bill Metier Neil Johnson Joe Nance Jo Allbrandt Henry Fry Nancy Hoffman Jim Mitchell