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HomeMy WebLinkAboutGolf Board - Minutes - 03/16/1990CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT GOLF BOARD MINUTES: Regular Meeting - May 16, 1990 The meeting was called to order at 7:30 p.m. by President Roger Sample. All Board members attended. Alternate Member Al Bednarz was granted temporary voting status for Dick Zubradt who arrived shortly thereafter. Agenda Review: No changes to the printed agenda. Minutes: The minutes of the last regular meeting of March 21, 1990 were approved unanimously, as submitted, on a motion by Terry Gilmore, seconded by Iry Wilson. Citizen Participation: No citizen participation. 1991 Staff Proposed Budget/Capital Improvement Proiects Jerry P. Brown stated that budgets are due on June 1. The two superintendents at City Park Nine and Collindale have provided their input. Staff is budgeting for a four percent (4%) increase in Personal Services for 1991, as per directions from the Budget manual. One-third of Jerry's salary and benefits will be paid by the Golf Fund. It appears that contractual and commodities dollars for 1991 will rise approximately two percent (2%). With the various salary savings, we should be very close to a status quo budget in 1991, not including capital. The 1991 Capital Outlay Budget includes necessary new and replacement machinery and equipment as per our five-year projections, plus the $50,000 for major desirable capital projects as recommended by the Board at their March meeting. The Capital Projects Committee seemed to feel that a Collindale field restroom (to be probably located between the fifth green and the sixth tee box) should be the highest priority. Staff proposes that we allocate $30,000 for a sufficient quality non -heated restroom, and $20,000 toward Phase I of a computerized irrigation system for City Park Nine to start replacing the outdated existing system. Jerry has spoken with Mike Smith from the Water Department and he believes if we show a financial commitment to this project that maybe the Water Fund might also provide some money. Dave Sadler explained the hydraulic parts and mechanisms of our existing system showing Board members how it works and why it needs replacement. Dave said it should cost us around $5,000 per hole to install the irrigation portion, plus around $25,000 to add the total computerization. Dave said that in many other communities the savings in efficiency (water, labor, electricity, etc) has been between 20% and 25%. Our total cost should be around $72,500 for the control boxes, computer, electrical lines, etc. so with $20,000, we can probably complete Holes 1, 2, and 3. Cathy Fromme asked Dave if there would be any advantage to putting in the new irrigation system all at one time rather than pieced. Dave said since staff will be doing the trenching and basic labor that we could probably only do three Golf Board Minutes May 16, 1990 Page 2 holes per year. Terry Gilmore asked if there are problems with the existing system. Cathy also wondered what kind of restroom facilities we can get for $30,000. Staff will bring back options later this year. After further discussion, the Board's direction is to approve the staff recommendations on the budget and capital projects and set aside $30,000 for a Collindale Restroom and $20,000 for the City Park Nine (Phase I) computerized irrigation system, from prior year reserves. Golf Professionals RFP Process The RFP (Request for Proposals) for Collindale and City Park Nine (and maybe SouthRidge) Golf Professionals Services should be prepared by August, with the bids received and awards made by October. The RFP will focus both on quantity (price or bid fee) and quality (services to be preformed and ability to deliver those services). To be ready by August, we must have the specifications and criteria completed by mid -July. Jerry asked for discussion by the Board before the Golf Pro Contracts Committee (Terry Gilmore, Dan Preble, and Steve Jouard with Roger Sample as an alternate) meets to generally talk about the desired specifications and criteria. Jerry stated for the record that he believes that the current method and system we have had in place for 20 years has been very successful and works very well. The only changes would be the Golf Pro selection process and length of agreements. However, Jerry asked Board members if they felt it is important to require the Pro be a PGA Certified Professional? Jerry also asked if we wanted to separate the merchandise from the golf range and lessons? Retiring Collindale Golf Professional Bill Metier feels that the package we have in place today for the golf professionals works well to the advantage of the City, the golf professionals and to the golfers. Jerry asked Collindale Assistant Pro Joe Nance his feelings. Joe thinks having a PGA Pro makes the most sense with regards to promotion, credibility, management expertise, etc. and he also feels that our existing package provides for someone to make a decent living as our golf professionals. We would lose a great deal by going to a management company or simply a course manager. Roger Sample asked if there are guidelines on salaries for professionals? Cathy Fromme is concerned that the pro should spend time with golfers rather than sell merchandise. Joe Nance responded that merchandise is very important. Jerry said he has talked to other courses who separately bid out the merchandise to those types of vendors. Terry Gilmore thinks it is important to have a PGA pro for teaching golf and Dan Preble said it is important to have good people. Roger requested that staff ask Bill Metier to meet with the committee to totally discuss the issue. Dave Sadler mentioned that the City should be compensated for maintaining the practice areas and driving ranges. Roger stated that the issue now needs to go to the committee. Golf Board Minutes May 16, 1990 Page 3 Telephone Computerized Tee Time Reservation System Staff has received a conceptual proposal from Fairway Systems of Denver to install a telephone computerized tee time reservation system at Collindale, City Park Nine, and SouthRidge by late summer. The system will have a centralized computer and operate like voice mail system with touch tone telephones. Staff discussed the system and referred to the literature provided by Fairway Systems. The system provides equal access to everyone to make reservations, cuts down on golfer aggravation on reaching busy signals, eliminates 90 percent of the phone calls to the Pro Shops, and prevents the appearance of favoritism to certain long-time golfers. Times could be blocked out for tournaments or other advance reservations. Dick Zubradt expressed concern about people who have rotary phones and non -technical people who may be intimidated by this type of system. The Board generally agreed to investigate this system further. Other Business - Jerry talked about the "Golf Fund Fee Structure/SouthRidge Debt Report" memorandum of May 11 to Council. - Roger Sample asked about the audit done at SouthRidge as he has not yet received back a final report. Controller Dave Agee provided him with an oral report that indicated that no irregularities were discovered. - Financial and statistical reports were distributed. - Jerry indicated that Iry Wilson did not reapply for a second term on the Golf Board. The two permanent members and alternate position appointments should be made by Council in June. As has been the custom, Iry Wilson made a motion to adjourn. The motion was seconded by Cathy Fromme. Respectfully submitted, Steve Jouard, Board Secretary Meeting Attendance Board Members Staff Guests Roger Sample Dan Preble Steve Jouard Al Bednarz (Alternate) Cathy Fromme Terry Gilmore Iry Wilson Jerry P. Brown Dave Sadler Joe Nance Henry Fry Win Smith