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HomeMy WebLinkAboutGolf Board - Minutes - 12/10/1990CITY OF FORT COLLINS CULTURAL, LIBRARY, AND RECREATIONAL SERVICES GOLF BOARD MINUTES: Special Meeting of December 10, 1990 The meeting was called to order at 7:00 p.m. by Board President Roger Sample. All Board members were present. Agenda Review: Jerry P. Brown added an item regarding discussion and approval of the 1991 Golf Board Work Plan. There were no other modifications to the printed agenda. Minutes: On a motion from Dick Zubradt and second from Terry Gilmore, the minutes from the Regular Meeting of October 17, 1990 were approved unanimously (7:0), as submitted. Citizen Participation: Ralph Cirillo raised the question on appointment of the Golf Pro at Collindale. Jerry said this subject was scheduled for discussion later on the agenda so Mr. Cirillo said he would express his opinions at that time. Recommendation of Collindale Snack Bar Concession Agreement Jerry reported that the Concession Review Committee recommended Derek Cordova be awarded the contract for 1991 with an option for 1992. Dick Zubradt indicated that the committee recommendation was unanimous. One other bidder had a different/varied menu which was of interest to the representative of the Collindale Women's Golf Association. It was suggested that the Women's Group meet with Derek to go over the menu, and possibly develop alternatives. Dick Zubradt indicated that all -in -all Derek Cordova's proposal was the best. Dick Zubradt then moved to recommend Derek Cordova be awarded the Collindale Snack Bar Concession for 1991 with an option for 1992. The motion was seconded by Cathy Fromme, and the Board voted unanimously (7:0). The Collindale Review Committee recommended that the Golf Professional and Concession Operation at Collindale Golf Course be awarded to Joe Nance for 1991 with an option for renewals through 1995. The Request For Proposal takes into consideration both quality and quantity and accepts the best proposal. 1991 is the first time that we used the competitive bid process. 20 packets were picked up for Collindale and 12 packets for City Park Nine. Only two packages for both courses were submitted, so a combined meeting of the Collindale and City Park Nine Review Committees was held to review both proposals. Committee members had one week to review proposals, then interviewed both golf professionals. The eight criteria points used by the committee were presented by Jerry. These points were used in deciding who would be appointed as the pro for each golf course. The order of processing stated in the RFP was followed almost to the letter. After explaining the RFP process, Jerry asked if there were any questions/comments from the Board. Al Bednarz raised the question why, with number of packets picked up, were there only two bids actually submitted? Jerry 0 E Golf Board Minutes December 10, 1990 Page 2 passed on comments he received: one of the was financing and that banks were unwillin g Jim Greer then passed around a letter to the Golf Board expressing his view on the outcome of the bid, his concern that members of the review committee were unfamiliar with his current operation at City Park Nine, length of time with the City, and recommendation for his appointment as the Collindale Golf Pro by Bill Metier and Jerry Brown. Roger Sample stated this letter would become part of the record for this meeting, then requested comments from Board members and participation/comments from citizens. Citizen Ralph Cirillo questioned what weight was given to the eight standards considered by the review committee? Mr. Cirillo spoke in favor of Jim Greer. Citizen George Kimball felt both candidates were exceptional. He feels this decision should be made by the professionals, such as Bill Metier and Jerry Brown. Citizen Ken Calloway has heard good things about both Jim Greer and Joe Nance. As stated by some Board members, the dollar bid portion of the proposals were not considered. However, in looking at the memo, it seems to him that this was a deciding factor. Dan Preble responded that experience was only one question out of eight. Terry Gilmore said when finances were mentioned, the money bid portion of the proposal was not considered. Regarding the questions, financial ability to perform would come into play. Steve Jouard said some factors were given more weight than others. The Committee felt both men were qualified for the pro position at Collindale. Joe Nance probably advanced his position by presenting additional ways to potentially increase income at the course. In looking at the numbers presented, it was very close in totals on the committee recommendation. Citizen Joe Hoberman felt there were problems with guidelines 1 through 8 used by the Review Committee. Jerry then clarified the fact that the Board recommendation is presented to Cultural, Library, and Recreational Services Director Mike Powers and Director of Purchasing Jim O'Neill. The Golf Board is advisory. Staff carried this process one step further to get additional input by using the committees. The final recommendation of Mike Powers and Jim O'Neill is going to City Council, not for their approval of the pro agreements, but to get approval for a contract longer than two years. Roger Sample praised the Review Committee's efforts, and believes there was no favoritism in arriving at their decision. Dick Zubradt then moved that the Board go into executive session for further discussion of this matter. The motion was seconded by Al Bednarz. The Board voted unanimously to go into executive session (7:0). The Golf Board then went 0 Golf Board Minutes December 10, 1990 Page 3 into executive session to discuss personnel matters at 7:20 p.m. After the executive session, Roger Sample reconvened the Board meeting at 7:40 p.m. Roger reported that as a Board it was felt the Review Committee's recommendation should be accepted. Al Bednarz moved to accept the recommendation of the Review Committee in presenting the Golf Professional and Concession operation at Collindale Golf Course to Joe Nance. Dan Preble seconded the motion. The motion passed unanimously (7:0). Dick Zubradt moved to accept the recommendation of the Review Committee to award Jim Greer the Golf Professional and Concession Agreement at City Park Nine Golf Course. Second of motion was made by Terry Gilmore. The motion carried unanimously (7:0). Jerry presented an access easement at SouthRidge that the Platte River Power Authority has requested. Feelings were this easement does not interfere with golf play. Staff feels there is no problem with this easement as it is 40 to 50 yards from the 7th green. Terry Gilmore moved that approval be made for the access easement being granted to Platte River Power Authority. Second by Cathy Fromme, the Board voted unanimously (7:0). Jerry presented a report that we have been working with the Colorado Golf Association/United States Golf Association (CGA/USGA) group for quite a few years to hold their tournament in Fort Collins. There would be some lost revenues as this is a three-day tournament and the course would be unavailable to general public play on the three 1/2 days. Joe Nance said this tournament would bring prestige and exposure to Fort Collins. There may be a loss indirectly, but the golf course would be in top condition for a time after the tournament. CGA would bring a large number of marshalls, and recognition to Collindale and City of Fort Collins. CGA would even mark the course or give us the option to mark the course. Jerry will look into whether other benefits to the community would result from the tournament. Doug Evans feels this is a great opportunity for the course. With this tournament being played at Collindale, local players may turn to SouthRidge, which will get golfers acquainted with play at SouthRidge and in the long run benefit all concerned. Paul Brauer agreed this would be of benefit. Bill Metier concurred this would be a good idea. Cathy Fromme then moved that we accept this tournament in Fort Collins as proposed and we should proceed with negotiations and arrangements. Dick Zubradt seconded. The motion carried unanimously (7:0). Golf Board Minutes December 10, 1990 Page 4 Appointment of a Board Member to the Golf Superintendent(s) Review Committee Jerry explained that since Neil Johnson's retirement Doug Evans has been acting Superintendent at Collindale Golf Course. Application for this position will be taken as promotional only, as there are enough qualified personnel currently on staff with the City. Applications for this position will close on Friday, December 14, 1990. Applications will be reviewed and interviews with a Selection Committee set for qualified persons. Jerry would like to have representation from the Golf Board on this committee. Al Bednarz and Terry Gilmore both volunteered to assist in this process, therefore, they will act on behalf of the Board. Results of the Sale of SouthRidge Bids Jerry reviewed the RFP process regarding the possible sale of SouthRidge. The bid was open for five weeks, and there were mailers sent out both nationally and locally. Jerry believes word of the City's interest in selling SouthRidge really got around as he had contact with at least 49 individuals. There were only four bids submitted; two of these had cash securing their bids, and two proposals were from management firms. There was one additional proposal that we turn SouthRidge over to Colorado State University to be used as a learning center. What it came down to is that no one met bid specifications. Roger Sample asked whether these proposals would go to City Council. Jerry responded saying the proposals will not go to Council as none of the proposals met the specifications established in the bid package. Mike Powers said the next move is to put together a report (staff will put together a report by December 20) on what was received then gather informal feedback from Council on how they would like us to proceed. He also believes the Golf Board's input will be crucial in determining the proper course to take. Jerry will meet with the City Manager to discuss the "what ifs." If it is decided to proceed with sale, a logical place to start negotiations would be with the two cash proposals. Bill Metier asked what citizens wanted? the public wants to keep the course. generally agreed to by the Board, that feedback was received from City Council. Superintendent: Mike Powers guessed that predominately It was suggested by Roger Sample, and no Board action was appropriate until Jerry reported that his intent was to move Dave Sadler from City Park Nine to SouthRidge, and to keep Randy Bonneville as Assistant Superintendent. However, until things are settled on the possible sale of SouthRidge, it is difficult to make permanent personnel moves. If Dave is not moved to SouthRidge, Jerry will ask Randy to stay on (anticipates a 12-month contractual term) as superintendent. Conditions at SouthRidge have deteriorated, but this is due to management cutting Golf Board Minutes December 10, 1990 Page 5 expenses and not because of personnel currently at SouthRidge. Snack Bar Concessionaire: Derek Cordova currently has the concession at SouthRidge and has agreed to continue the contract through 1991. If a decision by City Council is to keep SouthRidge, this concession will go out to bid for 1992/93. If we sell, Derek will only require a 30-day notice. Golf Professional: Kent Heusinkveld has been the golf pro at SouthRidge, and Jerry would like to continue this arrangement until we know where we are going with a sale of SouthRidge. The City Attorney's office has informed us that we can go with a contract for one year with a clause for a 90-day "severance" notice if there is to be a sale of this course. Kent Heusinkveld has declined a position in Loveland stating to the Board his desire to stay at SouthRidge. Jerry will discuss the options with the Board at a later time. Cathy Fromme is concerned that the hold-up caused by a lack of decision on a SouthRidge solution is creating a negative situation for Golf Division employees. This has been going on for more than six months, and she suggested Board members contact Council members to express their opinions. Bill Metier stated that the City really does not know the potential of SouthRidge Golf Course. 1991 Work Plan By code a work plan must be filed by December 1. A draft copy of the plan was presented by Jerry and reviewed by Board members. Community Value of Golf is a major project for 1991. Dick Zubradt moved the 1991 work plan be approved as presented. Terry Gilmore seconded. The motion was approved unanimously (7:0). Board Members and Staff Comnents/Reports - Dan Preble and Terry Gilmore reported that during recent play Collindale was in good shape. Correspondence/Financial and Statistical Reports - Jerry read a letter from Mr. Joseph Braskich listing items he feels should be incorporated at Collindale. - Financial and Statistical reports were not available as yet from Accounting. These reports will be sent to Board members when they are received. Cathy Fromme moved for adjournment with a second by Al Bednarz. The motion carried unanimously. The meeting was adjourned at 9:01 p.m. • Golf Board Minutes December 10, 1990 Page 6 Respectfully submitted, Alyce Nierman, Secretary III/Golf Division Meeting Attendance Board Members Staff Guests Roger Sample Al Bednarz Cathy Fromme Terry Gilmore Steve Jouard Dan Preble Dick Zubradt Mike Powers Jerry P. Brown Jim Greer Bill Metier Joe Nance Paul C. Brauer Doug Evans Derek Cordova Alyce Nierman Earle Layton Bill Zech Joe Hoberman Charles Pratt Ralph Cirillo Henry Fry George Kimball Paul Lawrey Kent Heusinkveld