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HomeMy WebLinkAboutGolf Board - Minutes - 06/19/1991CITY OF FORT COLLINS CULTURAL, LIBRARY, AND RECREATIONAL SERVICES GOLF BOARD MINUTES: Regular Meeting of June 19, 1991 The meeting was called to order at 7:30 p.m. by Acting Board President, Steve Jouard. Steve passed the gavel to Dick Zubradt to conduct meeting as this is Dick's last Golf Board meeting. Board President, Roger Sample, called to say he could not attend this meeting. Agenda Review: There were no additions or changes to the printed agenda. Minutes: Minutes from last meeting of April 17, 1991, were approved unanimously, as presented. Citizen Participation: There was no citizen participation. Poudre School District R-1 High School and Junior High School Golf Teams Usage lc Jerry P. Brown reviewed the previous policy with Poudre R-1 wherein five rounds of play could be used for qualifying. This has been changed to three rounds per student trying out for golf teams. Other prime time, as noted in the policy presented, includes weekdays after 3:00 p.m. Jerry requested input/changes to the proposed policy. Dick Zubradt felt the proposed policy was equitable. After review and comments by board members, Terry Gilmore moved and Steve Jouard seconded that the policy on Poudre School District R-I High School and Junior High School Golf Teams Usage be accepted and approved as presented. Motion carried (5:0) unanimously. 1992 Proposed Golf Division Budgets The proposed budget submitted to the City Manager by staff was presented to the board for their review. The budget presented is not final, but is a preliminary budget that goes through City Manager to City Council, etc. In preparing 1992 budgets, all General Fund accounts were required to submit their 1992 budgets with a 4% cut. As the Golf Fund is an enterprise fund, we did not have to deal with this reduction. The presented budget is at City Manager's office. He has until the first of August for any changes. The Golf Fund budget has an increase of 7.3% in personal services, and 8% in contractual services. The major reason for increases in Principal 8 Interest payments, as other expense areas are decreasing slightly. The total fund increase for 1992 is 4.8%. Steve Jouard questioned the community value of golf and how it relates to 1992 budget presented. Jerry stated that a community value of golf policy has not been adopted at this time and therefore is not taken into account on the proposed 1992 budget. Surcharge revenues are now included as a part of operating revenues. In preparing the budget, Jerry tried to keep at least $100,000 in reserves to carry over to following years. Operating revenues were increased across the board, taking into account inflation. Jerry then reviewed capital expenses/purchases. 0 0 Golf Board Minutes June 19, 1991 Page 2 For 1992 we are committing at least $10,000 for Collindale clubhouse improvements and $30,000 for desired capital improvements to be determined by the Board later this year. Operating revenues submitted with the budget were reviewed. Jerry is not recommending an increase in green fees or annual pass fees. Any possible increases will most likely be the result of City Council keeping SouthRidge and the Golf Fund acquiring operation costs for SouthRidge. It has also been proposed there will be no increase in golf car rental fees in 1992. However, there is a change in fees charged on the use of privately owned golf cars. Staff is recommending a fee $100 for one course, $200 for two courses, $300 for all courses for the annual use of privately owned cars. Staff will develop a card to be presented by owners of private cars when using on courses. Steve Jouard questioned if the Golf Fund is paying for water at the golf courses. Jerry replied that we have not received a bill as yet for water used at the courses. Jerry reported we are still feeling our way through budget at SouthRidge, and are discovering a need for more funds under contractual. Jerry is recommending to Council there be no increase in fees and charges at SouthRidge. For 1992 capital expenses, only equipment is listed. Jerry cut the budget at capital outlay to make the budget break even at Southridge and will bring a list of capital projects to the next Golf Board meeting. If any board members would like details on how we arrived at submitted budget figures, set a meeting time with Jerry Brown for review. Community Value of Golf The Golf Board has been trying to put together a report on values of golf to the community. This would define what the City taxpayers should pay and what users should pay. Cathy Fromme (ex -Golf Board member) is now on City Council and encouraging other Council members to be responsive to the community value of golf. Council has asked the Golf Board to come up with a community value. This has been put on hold a bit as we wait until there is a resolution/decision on the SouthRidge sale issue. Discounts for seniors and others is a definite community value. We are still working on putting together a list of community values offered by golf. Al Bednarz remarked that any decision on fees for 1992 should be settled regardless of what is decided on community value of golf. The first priority of the Golf Board is to provide quality services to our citizens. If there is more demand than what is provided by the private sector, we (as a board) should look to supplying these added features. Jerry Brown reiterated that any policy statement on Community Value of Golf will be a statement from the Board and not a recommendation from staff. Citizen Mary Hodge asked for clarification on the SouthRidge issue. Will Council Golf Board Minutes June 19, 1991 Page 3 go back on the sale of SouthRidge? Jerry stated that the City is repackaging SouthRidge Golf Course for sale. Staff is currently working on the issue of encroachments and raw water usage, etc. There are two factors affecting this issue; 1) Council has directed there be a bid opening by October, 1991; 2) If there is a buyer, title transfer needs to occur by February, 1992. If SouthRidge Golf Course is not sold by that time City Council will re-evaluate selling. We are currently in the process of putting together a bid/information packet. Council may direct that we get a professional golf course broker. A broker usually would charge 7-10% on commission on the sale price. Jerry will have all encroachment issues on the July 2 City Council agenda. Al Bednarz remarked that Council only sees SouthRidge as an albatross. Steve Jouard inquired as to what additional information might be given to Council to help in their decision in October? Steve reiterated his feelings that if SouthRidge is sold, it should remain open to the public. Jerry remarked that the value of the course is in eye of beholder and Council has set their minimum value of SouthRidge as the debt. Jerry then reviewed the history of previous offers and the bid process. Jerry reported that total gross revenues at SouthRidge are $750-800,000 per year. Because of the layout of the SouthRidge course, the number of rounds that can be played is limited. A brief discussion was held on the liability factor with SouthRidge Golf Course layed out in a residential area. Steve Jouard feels that in terms of liability, there is an immunity for government entities. Citizen Henry Fry asked if any feasibility study been made on adding an additional 9 holes to south end of SouthRidge. Presently Council is stated they are not willing to invest money into a project that currently has debt. Steve Jouard then asked about the possibility of lottery money for additional holes. As per Council policy, any lottery monies received by Fort Collins are to be directed toward the acquisition and development of trails and open space. Al Bednarz feels the largest investment on the City's part would be for the land, then operation expenses would be responsibility of golfers. Dick Zubradt would like to see the community value of golf statement ready prior to the October 1 bid opening on SouthRidge. Steve Jouard feels the Golf Board should push forward on the Community Value of Golf Policy Statement, and target the September meeting for having a report put together. Dick Zubradt then inquired about the status of construction of the proposed course on South College (Knickers). Jerry reported that Kickers Golf Course is still in the planning process. Looks like the private sector is doing their share. Jerry Brown is skeptical about pursuing the community value of golf for City Park Nine or Collindale as this might affect golf fund assets. He feels the community value is truly a SouthRidge issue, but we can't do community value on SouthRidge only. Staff can put together data on the community value of golf for the August Golf Board meeting. Dan Preble speculated on the possibility of emphasizing Golf Board Minutes June 19, 1991 Page 4 SouthRidge Golf Course if we pursued issuing a policy statement before the SouthRidge issue is settled. Henry Fry feels the Golf Board members should pursue meeting with the Chamber of Commerce and Visitors Bureau for their input on the community value of golf. Other Business - Jerry introduced two individuals who have been appointed by Council to Golf Board, Mary Hodge and Tom White. They will begin their terms on the Golf Board beginning in July, 1991. Mary and Tom each provided a brief biography of themselves. Jerry reported the Collindale restroom is scheduled to be open Thursday, June 20 Al Bednarz questioned Joe Nance on how things were going at Collindale. Al also requested information on the progress of the sprinkler system project at City Park Nine. Joe replied everything seems to be going very well. He is surprised that play was a little more than in 1990 considering all the rain this season. Jerry reported Dave Sadler is hoping to have holes 1 through 4 set up in July, after the 4th, as staff and volunteer help is available at this time of year. Holes 5 through 9 are scheduled for 1992; then, in 1993, connect the computerized central control. Joe Nance stated the Collindale Invitational Tournament went off, with no thanks to the weather. They had the largest turnout ever with 230 participants. The Colorado State Association Tournament started Friday, Saturday and Sunday. Public Links will be the following two days, played by people who use public facilities. This is a national qualifying tournament. Hazards on the course have been marked for this tournament. Terry Gilmore requested the topic of people sneaking on to SouthRidge course for play purposes be added to a future agenda for discussion. Also, he would like to extend an invitation to the Golf Board to go up to Fox Acres. Jerry Brown said green and cart fees would have to be paid by individuals (approximately $50.00). Cost for food could probably be picked up by the Golf budget. Jerry will meet with Terry to put together plans for the event to be scheduled for July 17. Farewell to Dick Zubradt Jerry stated that losing Dick Zubradt from the Golf Board is a blow to many. He is very knowledgeable and has been a voice of reason. We all wish him the best. Thanks for your service, Dick. Steve Jouard expressed thanks as well for help with High School programs. Of course, Dick is expected back once a month for his invaluable input at Golf Board meetings. Golf Board Minutes June 19, 1991 Page 5 The meeting was adjourned at 9:15 p.m. and everyone adjourned for farewell cake for Dick. Respectfully submitted, Alyce Nierman Secretary III Golf Division Meeting Attendance Board Members Staff Guests Dan Preble Jerry P. Brown Henry Fry Terry Gilmore Joe Nance Tom White Steve Jouard Alyce Nierman Mary Hodge Dick Zubradt Al Bednarz