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HomeMy WebLinkAboutGolf Board - Minutes - 06/17/1992CITY OF FORT COLLINS CULTURAL, LIBRARY, AND RECREATIONAL SERVICES GOLF BOARD City Council Liaison to the Board: Dave Edwards Staff Support to the Board: Jerry P. Brown, Assistant to the Director, and Alyce Nierman, Golf Division Secretary MINUTES: Regular meeting of June 17, 1992 The meeting was called to order at 7:35 p.m. by Board President Al Bednarz. Jerry P. Brown introduced Mike Powers, Director of Cultural, Library, and Recreational Services. Jerry also introduced and welcomed two of the four new Board Members Henry Fry and Hank Hoesli. Agenda Review: Jerry P. Brown requested an item be added to the agenda prior to Item N5 "Round Table Discussion". The item to be added is in reference to "Smoking In The Clubhouses". The Board members present had no objections to this addition; it was therefore placed on the agenda. Approval of Minutes/Regular Meeting of April 15. 1992: It was moved by Jim Doyle and seconded by Steve Jouard that the minutes of the regular meeting on April 15, 1992, be approved as submitted. Motion Carried (4:0) Citizen Participation: No citizen participation. Smoking In Golf Course Clubhouses: Jerry distributed copies of a letter recently received by the Mayor and City Council regarding smokers and designated areas at the City -owned courses. Historically in all public buildings, smoking is allowed only in private offices. Smoking is not allowed in public areas of City -owned buildings. The position that we currently use today is a compromise decided on by the Golf Board in 1985. This compromise allowed smoking in the "Cantina" at Collindale and in the corner by the television sets of both the City Park Nine and Collindale Clubhouses. What has happened over the years has been slightly different. In the past, if no complaints were received, no changes were made. Jerry opened this issue up to the Board for discussion. Steve Jouard speculated on whether smoking could be regarded as a disability under the Americans with Disabilities Act? Jim Doyle was not aware of the designated smoking area at City Park Nine, but he will gladly comply by using the designated smoking area of the clubhouse in the future. It was commented that the smoking area at City Park Nine Clubhouse is not clearly designated. Dan Preble commented that with the openness at the Collindale Clubhouse it seems smoke does not spread but goes up to the ceiling ventilation system. Henry Fry was not aware of signage in the clubhouses regarding smoking areas, but has not heard any complaints regarding smokers in non -designated areas. Hank Hoesli stated he used to smoke and is now so allergic to smoke he can't go into a room where smokers have been. Golf Board Minutes June 17, 1992 Page 2 Joe Nance has had only one complaint over the years he has been at Collindale, and feels the placement of signs could cause a lot more waves. At this time there is no smoking allowed in the pro shops at the clubhouses. Randy Bonneville reported that smoking is allowed in the restaurant at the SouthRidge Clubhouse only. Dan Preble is not a smoker, and if this is not causing lots of problems, he sees no need to add additional rules and regulations. Al Bednarz summarized the Board's comments that we need to re -enforce all designated smoking areas, but we should not over -react to the situation. Round Table Discussion on Any Golf Issues Al Bednarz would like to see preparations begin for next year's fee review, and would really like the fee review committee to use the research and recommendations done a couple of years ago on the 9-hole fee structures. Citizen Henry Fry commented that the main reason for the recommendations made two years ago is that Fort Collins was not in proportion with rates being charged for other 9-hole play in the area. When the fee structure was reviewed a couple of years ago, we only looked at rates and did not look at total rounds played. Joe Nance has noticed that if groups only play 9 holes, there always seems to be a group ready to play the back nine. The staff a Collindale has received many compliments on how accommodating we are with walk-ons who have no tee times. Henry Fry questioned if the tournament a complaint or a question of policy? question. issue letter included in the packet was Jerry responded it was more a policy Jerry related there are three major packages that will be put out for bid this year. The largest Request for Proposal (RFP) this year is the RFP for the SouthRidge Golf Pro. Jerry is presenting this to the Board now as there may not be a July meeting. Activity on these RFPs really starts to pick up in August. The RFP package for the SouthRidge Golf Pro should be out at the end of August, no later than September 1. This contract will be awarded for a three-year period (1993, 1994, and 1995). Jim Doyle volunteered to serve with Roger Sample on the review committee. This committee will consist of five people: two board members, one community member, one person from the Purchasing Office of the City, and Jerry P. Brown. A meeting of this committee will be called. They will probably have several meetings before the Board meets again in August. The RFP for the snack bar concessions will be coming out around October 1, so there is a little more time to appoint review committees for the Collindale and Golf Board Minutes June 17, 1992 Page 3 SouthRidge snack bar concessions. Jerry commented that bids for both snack bars will be out at the same time. The RFP will also be asking for bids to cover a three year period. Henry Fry questioned if these two committees should be combined? Other Business - Jerry brought to the board's attention the status of the City Park Nine Restroom project. We are still within the project's budget; however we may exceed the budget amount, but not by a great deal. This project will be completed before the summer is over. Jim Doyle questioned what deadlines, if any, are established for the contractor. Henry Fry noticed, and brought to the board's attention, that 20% of the project cost is for the building permit. - Jerry reported that City Council decided to increase golf board representation to nine members. The second reading of this ordinance is scheduled for July 7 and would go into effect July 17. Council received a lot of applications for appointment to the Golf Board. One complaint they heard regularly was that there is no representation from the SouthRidge community on the Golf Board. Al Bednarz hopes that appointments to the Golf Board do not progress to the point where there is required representation from each golfing community. - Jerry stated that after July 17 we officially will have nine members on the board. Hank Hoesli requested if there is no regular board meeting held in July, maybe there could be an orientation for the new board members. Jerry remarked if an orientation session is held it would held on the original date of the regularly scheduled Golf Board Meeting, and would request that Al Bednarz be present. and Members and Staff Comments/Re - Steve Jouard questioned statistics and the larger revenue amounts at the beginning of the year. Jerry responded the increased revenue at the beginning of the year is due to golfers renewing or purchasing their annual passes. - Jerry distributes facts and figures on the Golf Fund periodically. The month of May seems to be a "bell weather" month. Al Bednarz questioned why, with the Golf Fund being an enterprise fund, we do not put together a traditional profit and loss statement? Jerry responded that the Accounting Department has established reports which can be requested. However, these reports will not be the same as an established profit and loss statement form as those in the private sector. Hank Hoesli asked if anyone could go by the accounting office and get a copy of the financial report? Jerry felt this was not an essential piece of information, but he would request reports from accounting if board members felt it necessary. Golf Board Minutes June 17, 1992 Page 4 Steve Jouard enjoyed serving on the Golf Board. He still believes Fort Collins has the greatest opportunities for golf. The Golf Board and Jerry have done a good job in keeping these opportunities available. Dan Preble expressed the same thoughts. He may be going off the Golf Board, but he will still be playing golf. Jerry Brown expressed his thanks to both Dan and Steve for the time they have given to the golf board. They have always made themselves available for input and decisions on some very controversial issues. We will really miss these two individuals. Joe Nance reported this year's Collindale Invitational was exceptional. We had to shut a lot of people out, and had quite a waiting list. The Colorado Municipal League golf tournament was held yesterday and went very well except for the wind storm which had everyone chasing napkins, plates, etc. Randy Bonneville stated everything is going quite well at SouthRidge. Rounds of play seems to be increasing. His crew has made some improvements on the course. The road is dug out through N12; the cart path will be placed behind the green. This 30-day project may turn into 60 to 90 days. Henry Fry has heard from several people who have noticed the improvements of the greens at SouthRidge. We have to keep in mind the quality of golf that we offer because of all the new courses opening up. On motion by Jim Doyle and second by everyone the meeting adjourned at 8:27 p.m. for the traditional "farewell cake" in honor of Steve Jouard and Dan Preble. Respectfully submitted, Alyce Nierman Secretary III Golf Division Meeting Attendance Board Members Staff Guests Al Bednarz Jim Doyle Mary Hodge Steve Jouard Dan Preble Jerry P. Brown Henry Fry Mike Powers Hank Hoesli Randy Bonneville Joe Nance Alyce Nierman