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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 08/26/1987• CITY OF FORT COLLINS • PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION BOARD MINUTES: Regular Meeting - August 26, 1987 President Cathy Mulcahy called the meeting to order at 6:35 p.m. at EPIC. Member Ricki Slack previously submitted her resignation from the Board. Agenda Review: No changes to the printed agenda Minutes: The minutes of the regular meeting of July 22, 1987 were a t� ereCon a motion by Mike ImMasche, seconded by Karen Schubert as follows: "adjustment to user fees - Maintenance is not passed on to users in softball" should be struck from the Master Plan... should read "adjustment to user fees Maintenance is passed on to the users in softball". The minutes were then approved unanimously. Citizen Participation: none Decision on EPIC Sculpture H. R. introduced Ellen Martin, who represents the Art in Public Places Committee. She said the Committee voted on the green ice skating sculpture. The Parks and Recreation Board felt possibly another sculpture should depict the swimming portion. Ellen said their committee suggests that this piece be placed on the ice arena side and then design a place for the swimming side. H. R. updated the Board on the costs in this project. Everitt Company is providing the artist and the City is paying for the materials. Bill Loy asked Ellen if her committee felt the same way about no swimming sculpture. She replied, yes, but felt it is a wonderful donation. Ann Schroeder suggested that an additional sculpture should be done by the same designer. The Board voted unanimously on the green ice skating sculpture a motion by Bill Loy, seconded by Mike ImMasche. H. R. advised the Board of Everitt's plan on making limited edition replicas for sale and sharing revenues with Parks and Recreation. It was suggested that those proceeds go toward the swimming sculpture. Neighborhood Park Acquisition Randy Balok, Superintendent of Park Planning and Development pointed out on the City map to the Board the proposed neighborhood park site in Clarendon Hills Subdivision, which has been annexed in the City. The cost of the land is $14,000 per acre. The problems are that it boarders South Shields, an arterial street, and two tributaries run around it. Randy talked to the developer about acquiring area "H however it is $30,000 an acre. H. R. advised that we could try to renegotiate with the developer. Bob Aukerman felt this piece of property would be advantageous as it would protect the floodplain and perhaps it would be accessible by trail along the creek. The Board felt that H. R. should renegotiate and return to the Board next month with comments. Parks and Recreation Board Minutes • August 26, 1987 Page Two FAST Request Wayne Peak, President, introduced Jim Mathews, Vice President of the club. Wayne then brought the Board up-to-date since he last met with them in December. He said that his primary correspondence has been with EPIC Manager Jeff King. He stated that practice fees are the major problem. FAST is presently being charged $3.50 per lane hour, a reduction from the $4.00 adopted by City Council for 1987. Staff recommends that FAST pay the $4.00 per lane hour in 1988. Prior to the construction of EPIC, the club paid $2.50 per lane hour at the Community Pool. It was understood that $3.50 per lane hour was a temporary fee. The club has proposed $4.75 per lane hgur for 50 meter and $2.50 per short lane. Their proposal was rejected. Wayne suggested it be a fair public facility price, not referring to it as revenue as a business would refer. Karen Schubert said that when Wayne came before the Board in December, he indicated that the club would be trying to increase their club membership and get their feet on the ground. At that time they had 60 to 70 swimmers. They presently have a club membership of over 160 swimmers over the summer, who pay from $20 to $70 per month depending on water time. H. R. asked Jeff if we had a swim meet this summer at EPIC hosted by FAST, and what did EPIC receive in revenues? Jeff replied that we waived the lane fee and charged 75 cents per swimmer. It was a full one -day event. Cathy Mulcahy asked Wayne if they have sponsors? He said they brought in $12,000 total in fund raising for the year. Ann asked what other communities pay for pool time. Wayne responded that Loveland pays nothing (they use the school pools) and Greeley pays a small fee. He said most clubs affiliated with cities pay little or nothing (these teams are co -sponsored by these cities). Bill Loy referred to the memo from staff referring to monthly charges around the state. When asked the usage of lanes, EPIC Assistant Manager Steve Budner replied that anywhere from 5 to 7 swimmers are in a lane and most of the time they occupy 7 lanes. Jim Mathews stated that if you have a child in swimming and the family travels to swim meets with the child it costs a family $2,000 a year. Mike said that is not a concern of the Board. Jean mentioned that a lot of the problem is in method of cost accounting. The City figures a cost per program hour, and FAST's method is based on a cost per building hour. FAST does not agree with the City's method of distributing costs. Wayne's figures show 110 percent of recovery and City figures are approximately 25 percent of recovery. Other affiliated groups pay a recovery based on 30 percent. Jeff said the costs are distributed to all program uses. The argument could be used for hockey. The Youth Hockey pays $80/per hour, and they don't have any complaints about ice time or money. FAST is not being singled out. Bob Aukerman asked if the same scenario was used to determine costs for ballfields, soccer fields, etc. Jean replied that maintenance and labor costs and associated material and equipment costs were figured into a cost per hour rate. These costs did not include Recreation staff time. Parks and Recreaa Board Minutes • August 26, 1987 Page Three Cathy asked Wayne what is the worst scenario if FAST has to pay the recommended fees of $4.00 per lane hour for 1988. He replied no increase in pay for coaches, the team shrinks, the swimmers will decrease. Mike ImMasche suggested staff look into offering FAST reduced fees for swimming early in the morning as we do for non -prime time for the Hockey Clubs. Ann wants to have a month to explore how we can do it; Bob said the $4 fee is a comfortable fee in conjunction with the other fees and charges. Ann also asked for a cost breakdown for next month. Cathy wants Wayne and FAST to propose a more accurate proposal. H. R. said we have to recover a certain amount of money. 1988 Fees and Charges Schedule j Jean Helburg explained to the Board last month about the fees and charges, and meetings with the Budget Team. Most fees are going up. There is a need for funds that can generate revenue to assist in reducing the drain on General Fund monies Therefore,. revenues are being proposed for the Recreation Fund that will not increase the General Fund transfer in 1988. Ann Schroeder asked, "why do you have to wait until you are 85 to swim free?" Staff replied that historically that is the way it has, been. However, this year seniors will receive a one-third off in fees instead of one-half as in the past. Mike ImMasche questioned the user fee for softball fee increasing. Jean replied that all the adult sports fees are going up. Jean explained the difference in the percentage recovery in fitness classes versus the arts and crafts classes where you need a smaller ratio of students/teacher. She then explained that we are paying an increase in facilities maintenance. The 1988 proposed budget has a recovery of 64 percent. Does the city give price break for several kids in one family, John Rabun asked? Staff replied, no. Mike ImMasche advised he is not going to vote on these fees. The fees have gone up enough and it is time to halt. Mike also wants to know the difference in in-house concession versus contract concessions. After much discussion, the Board decided to table the fees and charges until next month. They asked staff to prepare more information for their review. Other Business - Jerry P. Brown noted that next month is election of officers for 1988 Parks and Recreation Board. - Ricki Slack's resignation letter was acknowledged. - Friday night programs at EPIC- Karen said she received a call about a youth getting beat up last Friday night outside of EPIC. Steve Budner and Jeff King are investigating, along with the Police Department: • • Parks and Recreat• Board Minutes August 26, 1987 Page Four The meeting was adjourned at 10:00 p.m. Meeting Attendance Board Members Staff Guests Cathy Mulcahy H. R. Phillips Wayne Peak, FAST Karen Schubert Jerry P. Brown James Mathews, FAST Bob Aukerman Jean Helburg Ellen Martin, Lincoln Center Mike ImMasche Jeff King Heidi Thibert, Bill Loy Steve Budner Skating Instructor (EPIC) Ann Schroder Dave Pike John Rabun Paul Thibert Randy Balok Jackie Rael