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HomeMy WebLinkAboutLibrary Board - Minutes - 09/07/1977C I T Y O F F 0 R T C 0 L L I N S PUBLIC LIBRARY BOARD MINUTES -- REGULAR MEETING SEPTEMBER 7, 1977 -- 7:30 p.m. BOARD MEMBERS: Sarah Bennett, President Frank Johnson, Jr., Secretary Joan Deines Robert Burns Carolyn Haase PRESENT: BOARD -- Sarah Bennett, Robert Burns, Joan Deines, Carolyn Haase; LIBRARY -- Larry Webber, Jane Davis, Robert Holzfaster; FRIENDS OF THE LIBRARY -- Phyllis Mattingly. Sarah Bennett, board president, called the meeting to order. The minutes of the July meeting were approved as corrected and amended. Larry Webber, Library Director, introduced Laura Thomsen to the Board. Mrs. Thomsen, the new Children's Services Librarian, began work August 1. The president asked if there were any further agenda items. Carolyn Haase requested that the board be given information on up -coming library confer- ences. A seventh item denoting miscellaneous was added to the agenda. The first agenda item was election of officers. Bob Burns nominated Joan Deines for president of the board. There were no further nominations. Mrs. Deines was unanimously elected. Joan Deines nominated Bob Burns for the board vice-presidency. There were no further nominations. Mr. Burns was elected unanimously. Bob Burns nominated Carolyn Haase for secretary. Mrs. Haase declined the nomination because of previous commitments. Carolyn Haase nominated Frank Johnson for board secretary. There were no further nominations. Mr. Johnson was elected unanimously. Sarah Bennett, outgoing board president, asked that Larry Webber communicate the names of the new library board officers to the city council in the proper manner. Bob Burns expressed the board's deep appreciation to Sarah Bennett for the leadership she has given the board in the last several years. Larry Webber gave information on the duties and responsibilities of the local representative to the High Plains Library System Governing Board. Carolyn Haase volunteered to serve in this position for one year with a personal interest in serving a second year. Larry Webber gave some information on the progress of the Centralized Purchasing and Processing project. He will present a complete report at the October meeting. -2- Jane Davis reported that 156 8mm films were checked out in July and 134 in August, making a total of 1,422 so far this year. A complete record of the number of 8mm films checked out and hours spent on the 8mm film program will be submitted to the board at the November meeting. Larry Webber distributed copies of the library budget sheets that are being submitted to the city council. He reviewed this budget information with the board. The board, by consensus, endorsed the 1978 budget request. Mr. Webber will notify the library board as to the time and place of the council budget hearing concerning the library. Larry Webber distributed library calendar of events to each board member. These calendars listed all library programs, staff activities, and pro- fessional meetings in detail through December, 1977, plus major events scheduled in 1978. Larry Webber gave detailed information on the Colorado Library Association meeting October 16, 17, 18, 19. Board members are encouraged to attend. Some expenses such as transportation and registration would be paid for or provided by the library. Larry Webber reported on the library building. The outside plaque has been shipped. The building directories are finished, and the mechanical system report should be in this week. The next board meeting will be October 5, 7:30 p.m., library Conference Room. The meeting was then adjourned. Respectfully submitted, Jane Davis, Secretary Pro-tem Corrections and Additions to September 7 1977 Minutes: 1. Paragraph 6: Add: Carolyn Haase nominated Sarah Bennett for Secretary. Mrs. Bennett declined. (Preceeded Bob Burns' nom- ination of Carolyn Haase for secretary) Strike: "previous commitments" and insert factual explanation given " . . . be- cause of 1977-78 service as Recording Secretary in a state edu- cation professional organization and extensive 1976-77 volunteer service as Corresponding and Recording Secretary to Friends of the Library, Inc." 2. Paragraph 10: Following sentence 1, the following action occured which should be recorded: "He requested a volunteer to serve as High Plains Representative with the understanding that a second year of consecutive service by a Board Member would provide favorable representative continuity." Strike second sentence and add, "Carolyn Haase volunteered to serve in this position for one year with possible interest in serving a second year as recommended." 3. The following action was not recorded in the September 7, 1977, Minutes: (A) Report regarding Sunday Hours Opening: fact that a FIE works every Sunday; Commitment of experimental time period for opening; Evaluation procedures. (B) Report regarding Larimer County Budget. (C) Bob Burns attendance at and summary of June, 1977, national A.L.A. Convention. (D) Donations of Funds from Sertoma Clubs for Flag Pole and Listening Centers. (E) Suggestions -- Carolyn Haase: (1) Consider a vertical file of "Colorado Materials" such as Land Use, Agriculture, Trans- portation, Libraries, etc., and (2) Vertical File of State Legislative Bills and Public Laws plus official State Gov- ernment serial publications (suggestion was made by Jane Davis to request government materials donations from Ron Strahle's Office).