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Home My WebLink AboutCultural Resources Board - Minutes - 01/25/1989City of Fort Collins Cueral, Library and Recreational Aices Lincoln Center REGULAR MEETING CULTURAL RESOURCES BOARD WEDNESDAY, JANUARY 25, 1989 5:15 PM LINCOLN CENTER PRESENT: James Petersen, Christine Jones, Jane Folsom, Bill Kneeland, Ruth Hornberger, James Weitz ABSENT: Jane Nevrivy STAFF: David Siever, Mark Breimhorst, Agnes Dix, Linda Green GUEST: Jan Carroll I Call to order - Christine Jones - 5:18 pm - 1,1,003 II Consideration of Agenda - Christine Jones - 1,1,004 Order of agenda was changed as follows: James Weitz moved to discuss Item Number 8 after committee reports making it Item Number 6. Seconded by Bill Kneeland. Passed 6-0. III Consideration of minutes of November 30, 1988 - 1,1,042 Bill Kneeland moved to approve minutes as written. Seconded by James Weitz. Passed 6-0. IV Staff Reports - 1,1,049 Museum - Agnes Dix A written report was distributed. -Floor in Schoolhouse is almost finished. -The security system is in place and has proven to be a good system. -The name has been chosen for the support group. It will be the Association of Museum Friends. Board members will approve a slate of officers at the next meeting. -There will be a repeat of the fundraiser, "A Good Day to Die" at the Lincoln Center Mini -Theatre. -The conservation survey continues. -Upcoming exhibits and programs were discussed. -Outside displays are not completed as yet. Lincoln Center - David Siever A written report was distributed. -South Parking lot lighting project is underway. -The bathroom renovation project will be part of Choices '95. -The replacement show for Bobby McFerrin will be "Sweet Charity." -The liquor license was approved and will include the Terrace. -Christmas art show was a real success. -Reported on ticket sales for the various series. -Discussed staff goals for 1989. 41; 1Vv t Mrvvt • Port Collin, CO 80521-2646 • (303) 221-6735 Y V Committee Reports - 1,1,227 Old Fort Signage Committee - Christine Jones will draft a thank you letter to Jane Nevrivy for her work on this project and her donation to get it completed. Museum Sub -Committee - There have been no meetings since last CRB meeting. Larimer Chorale Historic Alliance - James Weitz -He was out of town during last meeting. The group is trying to raise funds to mvoe the Nelson Farm Barn. VI Fort Fund Update - 1,1,286 A. Funding Recommendations Linda Green distributed minutes from Winter Session 1989 1989 and the final update on the proposal recommendations. David Siever discussed conflict of interest. James Petersen moved to approve the package as recommended.. No second. Bill Kneeland moved to discuss the Fort Collins Festival proposal before approving entire package. Seconded by Jane Folsom. Motion was ammended by James Petersen to accept package exclusing festival proposal to be discussed separately. Ruth Hornberger seconded. Discussion followed on how to proceed. Vote: 2-3, with Christine Jones Abstaining. Motion denied. James Weitz moved to discuss the Festival proposal at this time. Seconded by Bill Kneeland. Passed 6-0. Jane Folsom, David Siever and Mark Breimhorst stayed for discussion but would not be included in discussion due to conflict of interest. Bill Kneeland discussed the fact that an incomplete proposal was sent out the the entire Board. In all fairness to the proposal, it was discussed with the entire Board having received all the pages of the proposal with their minutes. Bill Kneeland amended motion on the floor to include the reconsideration of the $10,000 amount to possibly recommend a higher amount up to the $15,000 requested. Ruth Hornberger seconded. Discussion followed. Questions were asked of Jan Carroll concerning the plans for inclement weather and the schedule of events. The question was asked if an increase to this proposal would affect the other recommended amounts. The amount available was discussed and it was determined that a change would not affect the others. The memo sent to Council and the amount available for distribution was discussed. This festival has the potential of being a draw to bring people into the area. Any funds made would remain with the Festival Committee to be used to make the festival self-sustaining. It is the desire of the committee not to get just one large corporate sponsor so that the Festival would be a community effort. They will go after corporate support. The involvement of the Chamber of Commerce was discussed. They will be matching other funds. The committee also includes members from the Parks & Recreations department, CSU, and other community groups who will be sponsoring their events at the same time to be included as part of the Festival. The tie-in with the Tourist and Convention Bureau was discussed. The festival will have a historic theme around the 125th anniversary of the founding of the fort. Bill Kneeland discussed the benefit to Fort Fund if the name can be associated with a successful, large festival. Vote was taken. Results: 2-3 with Jane Folsom abstaining. Motion denied. Bill Kneeland moved to accept package as recommended. Seconded by Ruth Hornberger. The Fort Collins Museum proposal and the Larimer Chorale proposal was not funded because they have not met the guideline that a report must be received for prior events before any other proposal can be considered. A letter to this affect will be sent to these groups suggesting they submit a final report and encourage them to reapply for funding during future sessions. The Asian Fest proposal was discussed. James Petersen discussed the impo.-tance of learing more about the Asian culture and their influence on America. It was decided to keep recommended funding for this proposal. The use of the city logo and acknowledgment statement found on the contract was discussed. Mark Breimhorst will check to make sure the City will allow the logo to be used for this purpose. If approved, it will be included with the letter and contracts sent to the funded organizations. The liaisons will follow up on publicity. The duty of the liaisons was discussed briefly. It will be recommended that the contract be changed to include a comp ticket to events supported by Fort Fund for the liaisons. The Unity proposal to bring in M. Scott Peck was discussed. The amount of the tickets was a concern. It was decided to keep recommended amount the same. Vote taken: Motion passed 5-0. (Bill Kneeland had left meeting, this was an unanimous acceptance). Linda Green will call all organizations with the results. A follow-up letter will be sent with the names of the liaisons and the logo. James Weitz moved to include the comp policy and use of the logo in the contract. Seconded by Jane Folsom. Passed 5-0. B. Other Reports - Two reports were included with minutes. VII Annual Report - 2,1,189 James Petersen moved to approve and annual report. Seconded by Jane Folsom. Discussion followed. The following changes were suggested: Under Background: Delete the word Operations following Lincoln Center and delete Performing and Visual Arts Programming. Under Lincoln Center portion: delete word operations and title Performing and Visual Arts -Projects and Activities and make all one under Lincoln Center. Add under Fort Collins Museum report "Created sub-committeee that was instrumental in forming a "Friends" group. Delete CRB/LPC Sub -committee on Historic Preservation Incentives as it is no longer an active CRB committee. Add William Kneeland as a liaison to this committee under the liaison section. Delete the final part of first sentence and second sentence under the Museum Sub -committee section. Take off last sentence of the Old Fort Site Signage committee portion. Change name from Preservation Trust to Historic Alliance. James Petersen amended original proposal to accept annual report with changes. Passed 5-0. VIII Goal and Objectives - 2,1,444 James Petersen moved to approve the goals and objectives with ammendments. Seconded by Jane Folsom. The Mission Statement was approved as written. Under Short Term Advocacy: Added: Advocate for the celebration of the 125th anniversary of the founding of the Fort. Advocate for the completion of feasibility study for a new cultural arts facility. Advocate for the completion of the Box Elder Schoolhouse project. Advocate for increased programming at the Fort Collins Museum. Changed: Advocate for Choices '95 plan to "Advocate for Choices 95 plan as it relates to the Lincoln Center restroom facility expansion. Moved: Advocate for the restoration and renovation of the Stone and Janis cabins to a medium goal. Under Medium Term Advocacy: Added: Advocate for a new cultural arts facility. Advocate for the formation of a city -sponsored theatre company. Advocate for enlarging and enclosing the Courtyard at the Fort Collins Museum. Under Ongoing: Added: Tourist and Convention Bureau Under Board Action Short: Added: Review draft of the Downtown Plan Review and revise the guidelines and procedures covering Fort Fund proposals. Under Board Action Ongoing: Added: To first goal - via the Council liaison. Vote on Motion: 5-0, motion passed. James Weitz moved to adjourn meeting. Seconded by Jane Folsom. Passed 5-0. Meeting adjourned - 8:23 pm. Respectfully su mitted, qA Linda Green Secretary t <_ CULTURAL RESOURCES BOARD LINCOLN CENTER REPORT South Parking Lot Lighting - Three street lights are being installed in Mulberry Parking Lot which will solve the problem. Bathroom Renovation - Remains in Choices '95 as part of the 1/4 cent sales tax for Capital Improvements to be voted on at March election. Replacement Show - "Sweet Charity" replaces Bobby McFerrin on the Showstopper aeries. Performances at 4 and 7:30 PM on Sunday, February 12th. Liquor License - The Licensing Board approved the new concessionaire and license area now includes "The Terrace". Christmas Art Sales - Sales of Pottery and Paintings over Christmas amounted to 4,686. 30% of that amount is retained by Lincoln Center. Season Ticket Sales 87/88 88/89 Showstoppers 1360 1442 Dance 309 374 Childrens 1340 1378 Travel Film 706 799* Reservations still being taken until "Argentina" film on February 1st. Lincoln Center Staff Goals for 1989 -0See Attached. HAVE TO: ".WW M^_ LINCOLN CENTER GOALS - 1989 Analyze and update performance indicators Do necessary backup for feasibility study Evaluate computer needs for entire building and formulate master plan Document software programs (Admin. Office) Ann - learn word processing Train Linda and Ann on D Base (Donor Program) Train Laura on Personnel procedures Design and do cost and usage analysis of S. Lobby storage area Design and do cost analysis for box office renovation Design and do cost analysis for gallery security system Increase FANS membership by 100% Expand box office service to include satellite box office. Prepare box office manual -,outline box office procedures Purchase tables/chairs/benches for Terrace Design and build 3 Terrace sculpture security pedestals Devise permanent hanging position in follow -spot platforms Integrated Lobby sound system Permanent installation of Micro -Star r Policy sheet for Mini -Theatre Receptacle plate for dimmer board - Mini -Theatre New upstage electric - Mini -Theatre Cost and usage analysis for revamping Mini -Theatre dressing rooms Extension of grid pipe - Mini -Theatre Devise a plan to improve sound re-inforcement in the Performance Hall Replace shutters, align and clean instruments Improve communication between caterers and Lincoln Center Organize quarterly meetings with caterers Revise custodial schedule to fit the needs of the building and employees Monitor interruptions Monitor weekend duties Monitor the Terrace and establish policies/guidelines for future use Bi-weekly meetings to critique each event and review comment sheets By July 1, make recommendations for improving services/ fee structure for Terrace By September 1, make recommendations for Terrace policies Create summer events on the'Terrace Improve employee awareness regarding equipment usage and storage Update equipment manual Schedule workshops for equipment usage Start monthly meetings during the day with scheduling office part-time staff Contact Facilities for estimate of material and time line for Scheduling Office Get bids from private vendors for Scheduling Office Find funds to renovate Scheduling Office' Increase Ludlow storage for user -service items Enclose cabinets in Ludlow storage, on west wall, with a lock Assess Lincoln Center storage areas - Canyon West storage room - Back hallway - Ludlow room F40R,7 COL Ns Mut au m MotJTFiL.Y �t=Pot�T JANJAiZY 25 ,p8� i �.drY+�n�str�a-ton A BES+•1 $ bpoo I• Fl-oor w'111 6e, re-, Lr\ Soon 2• Porch an-0 LcLrLAsco-Fe. 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