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HomeMy WebLinkAboutCultural Resources Board - Minutes - 06/28/1989CulVhl, Library and Recreational A / Lincoln Center i1. REGULAR MEETING City of Fort Collins CULTURAL RESOURCES BOARD WEDNESDAY, JUNE 28, 1989 5:15 pm FORT COLLINS MUSEUM Present: Christine Jones, James Weitz, Jane Folsom, Jane Nevrivy, James Petersen Absent: Ruth hornberger, William Kneeland New Members: Karen Warren, Kathryn Stubler Staff: Mike Powers, David Siever, Mark Breimhorst, Brian Moroney, Linda Green Council Liaison: Ann Azari Guest: Heather Shepherd, Intern at the Museum I Call to order - 5:23 pm Christine Jones introduced new Board members, Karen Warren and Kathryn Stubler, who will begin their terms in July. II Consideration of tonight's agenda Add - Communications under III to become IIIA Move - Item VII Fort Fund Update to Item IV III Consideration of minutes of May 24, 1989 Jane Folsom requested that the conflict of interest issue under Item IV be expanded with examples. The revision will be as follows: Conflict of interest was discussed in two different instances. There is the idea of conflict of interest in that each member of the Board has an interest in the local arts groups and that is why they sit on the Cultural Resources Board. This is the same Board that reviews and approves funding from the Fort Fund and this could be perceived as a conflict of interest for the entire Board. The second instance of conflict of interest would occur if a member of the CRB actually sat on Boards of organizations submitting proposals to the Fort Fund or had some other kind of direct interest in a particular organizations submitting a request for funding. Jane Folsom moved to approve minutes as amended, seconded by Jane Nevrivy, passed 5-0. IIIa Communications The Fort Collins Council on the Arts and Humanities is sponsoring two meetings with the NEA representative. One will be the brown bag lunch meeting on July 5th at Noon at Lincoln Center and the other will be at 4:00 pm at the Museum. The Board was urged to attend one or both of the meetings. IV Fort Fund Update A. Memo Mike Powers discussed the memo from staff to the Council concerning - options for the Fort Fund. These options were requested at the Council meeting in April. The options are listed in the order of preference by the staff, with the first option being that the Fort Fund remains the charge of CRB. The legal issue has been solved per 417 k%c,t N1,,,gn„1ia StTV0 • Fort Collins, CO SOi27-2616 (303) 221-b735 the memo A the City Attorney's Office. • In response to a question concerning the reasons why the Fort Fund has become an issue with Council, Ms. Azari provided the following information from discussions with Susan Kirkpatrick. -The discussion came as part of the annual review and contract for the Convention and Visitors Bureau which shares the funding source of the lodging tax. -There is concern that the Council did not have proper direction to the Cultural Resources Board at the onset of the Fund. -The fact that funds are to be spent for new and improved events only does not allow for the encouragement of local groups who provide on -going programming. -Since there is no longer a sub -committee, will CRB be overwhelmed and need to expend too much energy on the Fund at the expense of other items (too time-consuming). -There is concern that work needs to be done on an evaluation and feedback system (measure visitor response to events). Discussion followed with the CRB requesting Ann Azari to see if she could have meeting date changed from July 18 to August 1 for Council consideration of the options. It was decided to meet at a work session to formulate the Board's response to the memo and other possible ideas to be sent to Council. Jane Folsom will call meeting as soon as possible. B. Reports A report from the NewWestFest Committee was not available at the meet- ing but will be send under separate cover. Other reports from funded groups were submitted and discussed by the liaisons. C. Extension Request A letter from the Museum requesting an extension on their grant from Fort Fund was discussed. Jane Nevrivy moved to request that the Museum pay back the $1385 from their reserve account by July 15 and suggested that the Museum reapply at a later session. Motion was seconded by James Weitz. The motion was amended to include a request for submittal of a final report on the project, also by July 15. Amended motion passed 5-0. D. Funding Session The procedures for the upcoming funding session were discussed. The following was decided: James Petersen moved to inform the requesting organizations of the funding session and allow each applicant a maximum of three minutes to present their proposal and be available for questions. Jane Folsom seconded. Passed 4-1 with Christine Jones voting nay. The same procedure for ranking the proposals will be used. The amount of funds available at this funding session will be provided at the time of the session only. Date of the meeting will be changed from Wednesday, July 26 to Thursday, July 27th. Linda Green will change with City Manager's Office. V VI Jane Folsom moved will have input in Motion passed 5-0. Staff Reports that only CRB members present at the funding session the funding allocations. James Petersen seconded. Lincoln Center/Performing & Visual Arts - David Siever Mr. Siever distributed a written report. He highlighted: -Ticket sale comparison -Terrace Concert Series Fort Collins Museum - Brian Moroney Mr. Moroney distributed a written report. He highlighted: -Annual report - distributed copies to the Board. -Lighting additions to outside as a protection against vandals/fire. -Trip scheduled to "Nomad" exhibit in Denver. -Activities for the 125th Anniversary will include "Picture Fort Collins" in cooperation with the Fort Collins Arts & Humanities Council. -Donations - commemorative spoon from sugar factory and doors from the Presbyterian church. -July 15th is Skookum Days - a major event for the Museum. -Infestation problem is being investigated. Committee Reports - none presented VII Election of Officers The slate of officers, as presented at May meeting, was as follows: Jane Folsom, Chair William Kneeland, Vice -Chair Slate of officers was approved by a vote of 3-1 with James Petersen voting nay. James Weitz moved to adjourn meeting, seconded by James Petersen, approved 3-1. Meeting adjourned - 8:08 pm. Respectfully submitted, Linda Green Secretary CULTURAL RESOURCES BOARD LINCOLN CENTER REPORT Update on Series Ticket Sales 1988-89 1989-90 Difference Showstopper 1202 1329 +127 Dance 256 292 + 36 Terrace Concert Update Approximately 200-250 people attend each Friday's concert, underwritten by Lincoln Center Support League. If funding sources continue next year we will repeat the series. Additional Handicap signage will be installed as per handicap advisory committee suggestions. Parking lot striping was completed as of June 1st. New York trip scheduled for December 6-10th. Shows include: "Phantom of the Opera" "Jerome Robbins, Broadway" "Rumors" Fort Collins :.,useun, June 1909 b:onti-ily lleport - Outline I, .=,dmiAistration: A. 'nnual R -Dort fl. Courtyard protection C. "Targetin Four .dvertisingll workshop J. Museum Zri nc4s trip/July 25th/ "domads" TT.-xhibits A. "�icturc Ft. Collins" 7/29-9/10 D. Clutzide exhibits TTI. Collections: A. Two outstanding donations IV. programs: ,.. Fur Trace Rendezvous/200 attending on a bad day L. Fianninq-skookum Day and 125th Anniversary