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HomeMy WebLinkAboutCultural Resources Board - Minutes - 02/28/1990Cu i 1, Lihrar-�, and Recreational Sces Lincoln Center City of Fort Collins REGULAR METING CULTURAL RESOURCES HOARD WEDNESDAY, FE132UARY 28, 1990 5:30 PM FORT COLLINS MUSEUM Present: Karen Warren, Sill Kneeland, Kathryn Stubler, Jane Nevrivy, Kate Griffith Absent: Jane Folsom Staff: Mark Breimhorst, Brian Moroney, Mike Powers, Linda Green Council Liaison: Ann Azari Guest: Bruce Freestone, Liaison from Convention & Visitors Bureau I Call to order - 5:30 pm Announcements: Ruth Hornberger has resigned, will not be replaced until regular rotation schedule in June. March date for meeting must be changed. March 22nd chosen, later changed to April 4th to insure a quorum. May 13-19 will be Preservation Week, Jane Nevrivy volunteered to act as liaison to the selection committee for the annual preser- vation award. II Consideration of Agenda - no additions III Consideration of minutes of January 24, 1990 Jane Nevrivy moved to accept as written, seconded by Kathryn Stubler, passed 5-0. IV Staff reports - Fort Collins Museum - Brian Moroney Mr. Moroney distributed both an Annual Report for 1989 and a monthly report for February. He highlighted: -Visitation of Museum up 24.8% in 1989. -Museum will participate in NewWestFest again this year. -Will continue to work with new Museum Friends Group which was organized in 1989. -Volunteer hours for 1989 were 3,000 giving tours, doing collections work, helping with programs and answerirg'phone. -The freezing process to clean collection of infestation will take about a year to complete. -The Remington donation has lead to other donations of similar period. -Next exhibit will be movie posters. -Traveling exhibits will be going to First Interstate, City Hall and the Library. -There has been a permanent donation of the Whedbee furniture and the Museum has purchased a Spencer Rifle for the collection. -The Smithsonian programs may be picketed. 417 Magnolia Street • Fort Collins, CO 80521-2646 • (303) 221-6735 • FAX (303) 484-0424 Lincoln Center- Mark Breimhorst Mr. Breimhorst distributed a written report. He highlighted: -Bid for box office software in in Purchasing. After bids are received, the proposal for the system will go to Council. V Commmittee Reports - Convention & Visitors Bureau- Kathryn Stubler -Several Board openings; bureau has restructured its Board make-up. -Bureau is moving to the Douglas House on Mulberry. -Up With People may be part of NewWestFest. Lincoln Center Board of Directors - Kathryn Stubler -Looking to fill open position on Board; possibilities are Lucia Liley or John Pitner. -Board discussed the feasibility study and the box office proposal. Arts & Humanities Council - Jane Nevrivy -Council is reorganizing. -The Studio Art Tour will be April 21. Museum Sub -Committee - Bill Kneeland -Committee is working on marketing ideas. -Will be meeting again next Thursday noon. VI Feasibility Study - Karen Warren -The committee has been working on the request for proposals. It is now ready to be sent to consultants for bids. -The study will be in four phases: I. Needs assessment II. Study of existing facility III. Financial feasibility IV. Site Selection -Council has been involved in putting together the proposal. VII Ann Azari - Councilperson Ann Azari addressed the Board concerning Governance Committee. She briefly gave the background on what the canmittee hoped to acccmplish and distributed materials on the issue. The Board will study the material and have Ms. Azari on next month's agenda to discuss the ideas. A video is available and town meetings will be held in May to get input from the public. The video is being shown on the city cable channel. VIII Fort Fund Discussion A. Publicity - Mark Breimhorst and Kathryn Stubler -Committee will meet and work on a new brochure. -There will be no mass mailings but rather advertisements in the newspaper to reach the most audience. -Kathryn, Mark and Linda to meet and bring back ideas to next meeting. B. Simplify Process Several ideas to simplify the process were discussed. It was decided to take out the in -kind portion as that is always confusing. The revised forms were distributed and discussed. They have been simplified to make budgeting easier for applicants. Jane Nevrivy moved to accept new forms as revised, seconded by Karen Warren, passed 4-0 (one member left meeting). C. Evaluation Several members felt that some kind of more objective evaluation form should be used during the discussion of proposals for funding. Sane of the reasons for such a form: -better accountability for decisions -help to evaluate each proposal on same criteria -tool in decision -making process -use ranking in the funds distribution. It was agreed that the form should be simple, quick and limited to one page. The new form would be used in the next session to see it it helps the process. The ideas will be discussed at next meeting and also the three year time for reapplying for funds will be discussed (three year vs. three times). Meeting was adjourned - 7:45 pm. Respectfully submimitpt�ed, Linda Green Secretary u FORT COLLINS MUSEUM C.R.B.MONTHLY REPORT February 28, 1990 I. ADMINISTRATIVE A. NewWestFest planning and program meetings -- weekly B. M.P.M.A. Mid Winter Board meeting, Denver February 16 and 17 C. H.P. Desk hook up II. EXHIBITS A. Colorado On the Silver Screen -- March 17-May 13 B. Owl into City Hall; Badger into Library C. Agriculture case prepared D. Fort photos enlarged E. S.W. Native American pot exhibit III. COLLECTIONS A. Collections committee meeting, Wednesday,February 7 1. Notable donations/purchase a. Spencer rifle b. Burchard collection c. Ben Whedbee furniture 2. Natural history storage room renovation/re-organization 3. Collection care IV. PROGRAMS A. Smithsonian Program - Programs Thursday, March 1 - Sunday, March 4 B. Volunteer Open House - 25 new people, weekly training through March 8 C. Evening Programs continue in Delatour Room at the Library. The pro- gram for Wednesday Night at the Museum in February (28th) is "French, Furs, and Faraway Places" by Jan Manning Page is too large to OCR. Page is too large to OCR.