Loading...
HomeMy WebLinkAboutCultural Resources Board - Minutes - 10/22/1986CITY OF FORT COLLINS CULTURAL RESOURCES BOARD CULTURAL RESOURCES BOARD Wednesday, October 22, 1986 4.45 pm Lincoln Center Present: Jim Weitz, Chris Jones, Anne Steely, Barb Cain, Michael Griffith Ruth Hornberger Staff: Brian Moroney, David Siever, Mark Breimhorst, Edwina Echevarria, Elaine Kleckner Guests: Susan Kirkpatrick, Dick Beardmore I Call to order. - 4:57 pm by Chris Jones, Chairman II Consideration of tonight's agenda - Added: Introduction of Elaine Kleckner Next Meeting Date Ms. Echevarria introducted Elaine Kleckner to the Board. Elaine will be the interim planner from Community Development who will be in charge of the Historic Preservation Office until a new person is hired, probably sometime in January. III Consideration of minutes of September 24 and October 1 - Corrections: October 1 minutes: change vote on elections from 5-0 to 4-1 with Ruth Hornberger voting nay. -September 24 minutes: under IV c. Second to last sentence should read: "At this point, Mrs. Milton left the meeting, and Christine Jones assumed control as the Vice -Chairman. -Under Historic Preservation Report - change second item, Landmark Preservation Commission is not doing the inventory, the Historic Preservation Office is doing the inventory. Anne Steely moved, Jim Weitz seconded accepting minutes with changes: passed 4-0. IV Staff Reports A. Historic Preservation - Edwina Echevarria -Ms. Echevarria passed out a written report and responded to questions by Board. The educational manual has 60 different activities that have gone to the schools and 10 more will be added. -In answer to a question on West Side survey, it will be similar to East Side study but done by a different firm. b. Issues Raised in Letter There were three issues raised in Mrs. Milton's letter and these will be discussed under the goals and objectives. VII Historic Preservation - Old Fort Site Signage Update Mrs. Jones gave a report concerning the signs. The cost looks like it will only be about $200.00 which is a lot less than expected. Mr. Curfman is working on a final design to take to Gardner Signs for a quote from them and also to he used to get a firm bid and look for funds. The committee will keep Board informed. VIII Goals and Objectives - There was considerable discussion on the goals and objectives. Please see attached separate sheet for the update on the goals and objectives. Goals were defined as global and objectives were defined as measurable. Before beginning work on the goals and objectives, there was some discussion on submitting ideas to Tom Peterson on the vacant position in Historic Landmarks. Mr. Weitz moved that the staff draft a memo to Mr. Peterson for the Chairman of the CRB to sign that would show support for the continuing of the Historic Preservation program and position. Mrs. Cain seconded the motion, motion approved 6-0. It was decided to take each goal and objective and consider its placement and what action, if any, can be taken at this time. 1. INCREASE COMMUNITY AWARENESS OF LINCOLN CENTER AND MUSEUM -It was decided to split this into two goals - increase community awareness of Lincoln Center, the Museum and Historic Preservation and increase Council awareness of the Lincoln Center, Museum and Historic Preservation. Both goals were moved to ongoing. ACTION TO BE TAKEN: -Increase City Council awareness of Lincoln Center, the Museum and Historic Preservation. -Mr. Weitz reported on his research concerning the definition of "Quality of Life." He had information from Philadelphia that may he used in drafting a definition in regards to the local concept of the idea. A committee comprising of Mr. Weitz and Mrs. Hornberger was formed to construct a definition of "quality of life" as it pertains to the Fort Collins area. The staff will give input and committee will report to Board on progress. The committee will also show how the term "quality of life" can be related to increasing awareness with city council and submit information to that committee. -A second committee was formed comprised of Michael Griffith and Barb Cain to prepare a report to council addressing the Board's concerns regarding funding of the Cultural Services & Facilities Department and the Historic Preservation Office. The committee will also address the issues raised in Mrs. Milton's resignation letter. There was three major issues: concern for the charge of the Cultural Resources Board in regards to fundraising, importance of cultural activities to the community and how do boards and commissions give input to City Council. Staff will provide any reports and other budget information that the committee might use to address these issues. The committee will analyze the data and put together a report that will ask for answers to the Board's concer& be submitted to Council. 4D -Mrs. Steely commented at after receiving the various reports, the Board should work on a strategy so that there would be a concentra- ted effort and the Board would be unified in their approach. -Increase community awareness of Lincoln Center, the Museum and the Historic Preservation Program -There was some discusion on doing surveys but the idea was put on hold for the present until there has been an opportunity to review information that has already been gathered. -Mr. Griffith suggested a "hotline" article to the papers that would increase the visibility of the CRB and also increase awareness of what the departments are trying to accomplish. This would be an educational tool. Reports would be on programs, not individual shows. -Mr. Giffith moved that the Cultural Resources Board consider adopting inits procedure a monthly report to be prepared for publication by the Coloradoan, the Triangle Review and other sources advising the public on cultural affairs, historical affairs and Museum statistics. Motion seconded by Mrs. Hornberger, passed 6-0. -Mrs. Cain will investigate on how this could be accomplished and report back to Board at a future meeting. 2. APPLICATION FOR ACCREDITATION OF THE MUSEUM- -Mr. Moroney suggested that this be moved to medium goal category because at this point, this is one of the area's that will have to be put on hold due to staff limitations. Once you apply, there is a time limit and he felt that accreditation could not be accomplished in that time span. The new goal will read "application for and accreditation of the Museum." ACTION TO BE TAKEN: -Mr Griffith moved that a memo be sent to Council concerning this issue. This has been a long time goal that was in our grasp and because of budget restraints has now had to be moved to a longer range goal. Mrs. Jones seconded, motion passed 6-0. -Discussion - Mr. Moroney added that it would not be impossible for the staff to work on the accreditation but if they did decide to work on this project, some other program would have to be dropped. -Mrs. Hornberger suggested that this may be a good idea for the first hotline article so that the average citizen could learn about the accreditation program since it is not an area that would normally get a lot of attention but is very important to the status of the Museum. 3. IMMEDIATE STORAGE SPACE FOR THE MUSEUM -Items still stored at Power Plant and putting in shelves. One suggestion is to look for experienced carpenters to help. The main concern is the continued use of the current space. Mr. Moroney would like to see a five year commitment to a space so the collection would not have to be moved. Change wording to "Continue to press for immediate storage space for the Museum." ACTION TO BE TAKEN: -Include need for adequate and long term storage for the Museum and part of memo to Council. We will need to outline concerns about constant moving of collection and possible damage. 4. FEASIBILITY,STUDY FOR EXPANSION OF PERFORMANCE HALL -Mr. Siever suggested that this may possibly be a use for the lodging tax fur* It was suggested that this gObe moved to medium and Mr. Siever will continue to follow the progress of the use of the lodging revenues and keep Board updated. 5. SUPPORT FOR A CLEARINGHOUSE FOR CHILDREN'S MUSEUM- -Ms. Steely had been the representative but things are at a standstill. She has not been active on the committee considering this project. If anyone has any suggestions of who would be a good replacement for Ms. Steely on that committee, please contact her. This goal will be moved to medium and considered at a later date. Change wording to "Continue interest in and encouragement for" 6. RATE STUDY FOR LINCOLN CENTER - completed 7. SUPPORT FOR COMPLETION OF BOX ELDER SCHOOLHOUSE PROJECT -Very near completion, change wording to "completion of" 8. ENCOURAGE CITY TO PURSUE A COMPREHENSIVE SURVEY AND INVENTORY OF HISTORIC PROPERTIES IN THE CITY. -Ms. Echevarria reported that this project is to be started possibly next week, and with the completion of the West side urvey, major areas of the city have been surveyed. Change wording from "pursue" to "complete." ADDITIONS TO SHORT: 1. Finish project of signage for Old Fort Site ACTION TO BE TAKEN: -Committee will give report at next meeting. 2. Pursue formation of an advocacy group for the Museum. -An organization similar to "Friends of" group who would act as an advocacy group to show support for the Museum. ACTION TO BE TAKEN: -Mr. Moroney will get information and present at next board meeting. 3. Present Council with the immediate concerns arising out of the 1986/87 budget process as it relates to Cultural Services & Facilities and Historic Preservation Office. ACTION TO BE TAKEN: -include concerns in memo to Council. MEDIUM GOALS AND OBJECTIVES: 1. ACCREDITATION OF MUSEUM - see notes above 2. SOLICIT SUPPORT FOR LINCOLN CENTER AND MUSEUM FROM THE COUNTY (I.E. TAXES) -Mr. Weitz commented that it would be difficult to get the county to add any tax support for Lincoln Center. -Mr. Griffith suggested moving to ongoing and sending a memo to the County Commissioners to put forth the idea of financial support for the Center and other programs. ACTION TO BE TAKEN: -Mr. Weitz will draft a memo for consideration by the Board that would encourage them to continue what they are doing and what they could do for the Cultural Services and Facilities Department and Historic Preservation. -move item to ongoing and combine with item 10 - Pursue a county -wide historileservation ordinance/statements cooperation with the county). 3. SUPPORT THE CREATION OF A REGIONAL CHILDREN'S MUSEUM No action taken on this item. 4. PERMANENT STORAGE SPACE FOR THE MUSEUM -move to long term ACTION TO BE TAKEN: -Include in memo - make distinction that short is up to three years and long will be permanent site for storage. Mr. Weitz reiterated that the three year commitment should be three years minimum. Also Mr. Moroney suggested that long term should have security, climate control so wording should be quality storage space. 5. EXPANSION OF SUPPORT SERVICES SPACE AT LINCOLN CENTER (I.E. REHEARSAL. SPACE, COSTUME AND SHOP SPACE, KITCH$N) -delete kitchen -There was some discussion on combining some of the goals but it was decided to keep separate at this time.* Mr. Beardmore suggested doing a master plan for cultural facilities. ACTION TO BE TAKEN: -Mr. Siever and Mr. Beardmore to meet and discuss what is involved with doing a master plan. Add a medium term goal to complete a master plan. A second goal would be to request funding for development of a Master Plan that would be short term that would be under short time. -All separate goals would remain until the master plan is developed and excepted. -Mr. Seiver will draft memo to council concerning funding for developing a master plan. 6. EVALUATE FUTURE USE OF SWIMMING POOL FACILITY ADJACENT TO LINCOLN CENTER No action taken at this time. 7. MORE PARKING AT LINCOLN CENTER No action taken at this time. 8. UPGRADE CABINS AT MUSEUM -change to "Evaluate Restoration and Renovation of the Stone and Janis Cabins. -move to short term. ACTION TO BE TAKEN: Prepare cost study evaluation for the restoration and renovation of the Stone and Janis cabins. Cost study to be prepared by staff, and report will dictate where the goal will be placed in final analysis. 9. FULL UTILIZATION OF COURTYARD STRUCTURES AT MUSEUM No action taken at this time. 10. INCENTIVES FOR LOCAL HISTORIC DESIGNATIONS -move to ongoing. Change wording to "promote and develop..." ACTION TO BE TAKEN: -Elaine will get information to Board on what has already been done in this area. She will also supply information on the two year program that Sherry Albertson -Clark put together. 11. SUPPORT OF.CONSERVATION AND UTILIZATION OF C' STRUCTURES BY REHIBILITATION AND RELOCATION