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HomeMy WebLinkAboutCultural Resources Board - Minutes - 12/03/1986CITY OFFORT COLLINS • CULTURAL RESOURCES BOARD CULTURAL RESOURCES HOARD Wednesday, December 3, 198 4:45 pm Lincoln Center Present: Christine Jones, Ruth Hornberger, Jim Weitz, Michael Griffith, Barb Cain, Anne Steely Staff: Brian Moroney, David Siever, Edwina Echevarria Guests: Susan Kirkpatrik, Judith Grillo, Larry Estrada I Call to order - 4:53 pm by Chris Jones, Chairman Mrs. Jones introduced Judith Grillo who will be replacing Alyce Milton on the Board as of December 4, 1986. Board. introduced themselves. II Consideration of tonight's agenda -Add under Other Business - Letter III Consideration of minutess of October 22 meeting - Jim Weitz -city from which he received information from was Harrisburg and not Philadelphia as stated under VIII, No. 1- report from "Quality of Life" research. Ruth Hornberger moved to accept minutes as written with change, Anne Steely seconded, minutes accepted unanimously. IV Staff Reports - Museum - Brian Moroney Mr. Moroney distributed a monthly report of Museum activities. He highlighted the Indian Ceremonial exhibit. The next exhibit will be the World War I posters with paintings by Pam Furumo following. Mr. Moroney also explained changes in the collections area and reported on other events that happened during the month. Lincoln Center/Performing and Visual Arts - David Siever Mr. Siever distributed a monthly report for this area. He also added that Pat Boone would not be presented this year and that Charlie Daniels will perform December 5th. Historic Preservation - Edwina Echevarria Ms. Echevarria announced that Elaine Kleckner has been appointed to fill the position vacated by Sherry Albertson -Clark. Elaine has acted as the interim planner and this was made permanent as of October 30th. The Historic Preservation Office is not at full staff of 1.5 positions. This changes the agenda item No. 9, Board felt memo not necessary at this point. It was decided to write a letter instead and Mrs. Jones will draft a letter. V On-goinq Goals To complete the goals and objectives project, the Board discussed the original on -going goals. -Continuing enhancement of services of Museum and Lincoln Center. Change wording from continuing to continue. No action at this time. -Pursue local historic designation of properties Ms. Echevarria will get the report on incentives that was completed by Sherry Albertson -Clark and Board will consider this goal at that time. -Encourage adaptive reuse of city -owned historic properties. No action at this time. -Educational activities for historic preservation Change wording to "continue" ... preservation. This is already proceeding with the project that Ms. Echevarria and Mrs. Albertson -Clark started with the Poudre R-1 School District. Ms. Echevarria also informed Board that other options are being explored with the school district and she will keep Board updated. Mr. Griffith brought up the video that had been done and Ms. Echevarria and Ms. Kleckner will contact Columbine Cablevision to show video more extensively on the city information channel. -Cooperation with C.S.U., Poudre R1, FCCAH, and other community groups in the areas that affect the Cultural Services & Facilities Dept., and Historic Preservation Office -Change wording to cooperate to he consistent. No action needed at this time. ADDITIONS: -Mrs. Hornberger suggested adding the 1% for art concept that was discussed at a recent Arts & Humanities brown bag lunch. Barbara Rutstein was present at that meeting and she told members that she would contact the CRB to solicit ideas and comments on this idea. Mrs. Jones suggested waiting until the Board is approached and handling it as an agenda item for an upcoming meeting. VI Report on the Cultural Development & Programming Account - Larry Estrada and David Siever -Mr. Siever referred Board to the package of information on this idea. An Ad Hoc committee of Barbara Liebler, Barbara Rutstein, Larry Estrada, Linda Hopkins, Mark Breimhorst and Mr. Siever have been meeting to look at the lodging tax money. It has been decided that 20% of this money will go into the newly formed fund with the first year being set at $30,000. The amount will flucuate depending on the amount collected. The Fund will be in two parts, a revolving loan portion and a grants portion. The revolving loan account would be used for up -front money that would be paid back. In this way, this pa f the fund could continue to 1W. The grants will be given b separate panel that will answeVvto the Cultural Resources Board. The panel will consist of five people, appointed by the CRB and they will make grants twice yearly. There willbe one liaison from the CRB and Mr. Siever and Mr. Breimhorst will act as staff liaison. -Mr. Estrada explained some of the background on how this program developed. The idea is to encourage the arts, historical investiga- tion, cultural presentation, etc. This is tied into the idea of a tourist bureau and sponsoring events with a wide appeal to help people fund ideas and encourage local participation. As the avail- able dollars increases yearly, the base widens to do more grants and loans. -Mrs. Hornberger discussed the idea of an outdoor evening art exhibit and problem of outdoor lighting. -Mr. Estrada explained that this account would normally not be used to purchase capital items unless it would have a wide benefit. There is also a stipulation on matching funds. If you have a guarantee of funds it is often easier to get other support. -Mr. Estrada also commented that matching funds includes the entire program and not just a portion of a program. -Mrs. Hornbeger brought up the fact that because of the new laws, finding matching funds will become increasingly difficult. -In response to a comment made by Mr. Weitz concerning non payment of a loan, Mr. Estrada explained that risk factor would be consider- ed when reviewing loan applications. There may be times when a loan is not repaid. -Several changes were suggested by Chris Jones to clarify wording before it is sent to Council. -Mr. Siever commented that changes may have to be made as the program grows and these will be made as necessary. This first report is only a preliminary one to get the account started. -Ms. Steely discussed the wording in the goal. Mr. Estada explained that that wording can be changed and he felt all contingencies are covered in the guidelines. -He also explained how the Lincoln Center will be involved since the administration would be handled out of the Cultural Services & Facilities Department. -Mr. Griffith questioned some wording as opening the city to a discrimination charge. Mr. Siever explained that this will go through the legal dept. and all necessary wording will be reviewed. -Mr. Moroney discussed the 501(c)(3) restriction. Mr. Siever explained that all that is needed is a sponsoring agent that is tax-exempt. -There was some discussion on the use of the word community and what guidelines will be used. The final decision was that this will be left up to the panel to address on a one-hy-one basis. -Mrs. Jones asked Board to appoint her as the first liaison. It was then decided that the Chairman of the CRB will always act as the liaison to this panel. -Mr. Seiver will bring final time table to January meeting. ++-Mrs. Jones asked for Board reaction to the panel and the program as outlined in report. Mr. Weitz moved to accept proposal with suggested changes. Mrs. Hornberqer seconded, motion passed 6-0. VII Report on advocacy group for the Museum- Brian Moroney Mr. Moroney reported his findings in regards to support groups for Museums. -A lot depends on the type of group needed; advocacy group. special projects fundraising group, or operating and maintenance fundraising group. CITY OF FORT COLLINS CULTURAL RESOURCES BOARD CULTURAL RESOURCES BOARD GOALS AND OBJECTIVES Revised December 3, 1986 Term definition: Short - one year or less Medium- between one and three years Long - beyond three years Ongoing -Continual -no specific time limit SHORT: Immediate Storage Space for the Museum Feasibility study for expansion of Performance Hall at Lincoln Center Completion of Upper Boxelder Schoolhouse project at the Museum Encourage City to complete a comprehensive survey and inventory of historic properties in the City Finish project of signage for Old Fort Site Pursue formation of an advocacy group for the Museum Present Council with the immediate concerns arising out of the 1986/87 budget process as it relates to Cultural Service & Facilities and Historic Preservation Request fundinq for development of a master plan for cultural/historical facilities and programs Evaluate restoration and renovation of the Stone & Janis cabins Request Council to apply for designation for local historic contributing structures owned by the City (includes the Power Plant and Trolley Barn) Advocate for reinstatement of the Art In Public Places program Application for and Accreditation of the Museum Continue interest in and encouragement of the creation of a regional Children's Museum Expansion of support services space at Lincoln Center (i.e. rehearsal space, costume and shop space, kitchen) Evaluate future use of swimming pool facility adjacent to Lincoln Center More parking space at Lincoln Center Utilization of schoolhouse at Museum when completed Complete master plan for cultural/historic facilities and programs LONG: Explore possibility of an outdoor amphitheatre Encourage creation of a permanent city art collection and museum Explore, possibility of a centralized box office Consider an "historic park" for historic buildings Seek permanent storage for the Museum ONGOING: Increase Council awareness of Lincoln Center, the Museum, and Historic Preservation Increase community awareness of Lincoln Center, the Museum, and Historic Preservation Continue enhancement of services of Museum and Lincoln Center Pursue local historic designation of properties Encourage Adaptive reuse of city -owned historic properties Continue educational activities for historic preservation Cooperate with C.S.U., Poudre R1, Ft. Collins Art and Humanities Council, and other community groups in the areas that affect the Cultural Services & Facilities Department, and Historic Preservation Office. Solicit support for Lincoln Center and Museum from the County (i.e. taxes) and pursue a county -wide historic preservation ordinance/statement Develop and promote incentives for local historic designation These goals and objectives will be periodically reviewed. / • • • CITY OF FORT COLLINS CULTURAL RESOURCES BOARD CALENDAR FOR CULTURAL RESOURCES BOARD 1987 Wednesday, January 28 - Fort Collins Museum Wednesday, February 25 - Historic Preservation Office Wednesday, March 25 - Lincoln Center Wednesday, April 22 - Fort Collins Museum Wednesday, May 27 - Historic Preservation Office Wednesday, June 24 - Lincoln Center Wednesday, July 22 - Fort Collins Museum Wednesday, August 26 - Historic Preservation Office Wednesday, September 23- Lincoln Center Wednesday, October 28 - Fort Collins Museum Wednesday, November 25 - Historic Preservation Office No meeting in December All meetings are at 4:45 pm. May be changed due to Thanksgiving holiday.