Loading...
HomeMy WebLinkAboutCultural Resources Board - Minutes - 11/19/199841 City of Fort Collins CultLibrary and Recreational Servo 4W Lincoln Center CULTURAL RESOURCES BOARD MINUTES Regular Meeting - Thursday, November 19, 1998 7:30 a.m. Lincoln Center IlCouncil Liaison: Will Smith Staff Liaison: David Siever II Chairperson: Jennifer Beccard Phone: 495-1875(h) Vice -Chair: Fran Johnson Phone: 493-4480(h) A regular meeting of the Cultural Resources Board was held on Thursday, Nov. 19 at the Lincoln Center. The following members were present: Jennifer Beccard, Fran Johnson, Corinne Govan, Loren Hooper, Joan Day, Bruce Hendee Board Members Absent: Robin Planer Staff Members Present: David Siever, Lincoln Center Jill Stilwell, Fort Collins Museum Evan Hyatt, Lincoln Center Guests: E II III Dave Reese le[e}"NNG\ Call to order (7:40 a.m.) - Fran Johnson Consideration of today's agenda - Add item VII. Discussion of letter to Robin Planer. Consideration of minutes of Nov. 5, 1998 - Fran Johnson made several corrections to the minutes of November 5. Staff will amend the minutes based on those corrections. Motion to accept the minutes of Nov. 5, 1998 as amended: Joan Day Second: Bruce Hendee Passed unanimously 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 City of Fort Collins Cultural, t Crary and Recreational Services Lincoln Center CULTURAL RESOURCES BOARD Thursday January 21, 1999 7:30 A.M. Lincoln Center/Canyon West Room AGENDA I. Call to order II. Consideration of today's agenda III. Consideration of minutes of November 19, 1998 DISCUSSION ITEMS IV. January Fort Fund meeting (30 minutes) V. Annual Report (10 minutes) VI. Fort Fund proposal - Env.Learning Ctr (10 minutes) VII. New Performing Arts Center Update (10 minutes) VIII. City Code Change (10 minutes) IX. Recognition plaques (10 minutes) X. Meeting times - 1999 (10 minutes) XI. Review of any past Fort Fund events (10 minutes) XII. Committee Reports (if applicable) (10 minutes) LC Board - Bruce Hendee Ft. Collins Area Arts Council - Loren Hooper Fort Collins Museum - Joan Day (Fran Johnson alternate) Convention/Visitors Bureau - Joan Day Art In Public Places - Fran Johnson New Facilities - Bruce Hendee XIII. Other Business XIV. Adjournment The Lincoln Center is generally accessible to handicapped persons. If special assistance is needed, please call 221-6735. 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 DISCUSSION ITEMS IV. Fort Fund Guidelines - Staff has submitted the changes to the Fort Fund guidelines requested by the Board to the City Manager for approval. The goal is to have the new guidelines adopted by Dec. 1 so that staff can contact past recipients of Fort Fund grants and inform them of the changes to the guidelines. An informational meeting is scheduled for Tuesday, Dec. 8 at 5:30 p.m. at the Lincoln Center to discuss the Fort Fund guidelines with the public. All Board members will try and be in attendance for this meeting. A suggestion was made to contact the Fort Collins Coloradoan when the new guidelines are approved and ask that they perhaps write a feature story about the changes to Fort Fund to help inform the public. The Board agreed unanimously that this would help in explaining the new guidelines. Staff will contact the Coloradoan when the new guidelines are approved and ask them if a feature story is possible. After reviewing a draft of the proposed changes to the Fort Fund guidelines, Carrie Daggett, Assistant City Attorney, asked that the Board consider two additional changes. 1. Changing the title of the fund to the Cultural Development & Programming and Tourism Accounts. 2. Consider altering the last paragraph in the guidelines to require Fort Fund recipients to supply tickets to funded events if tickets are needed to attend the event. The Board unanimously agreed to change the title of the fund to the Cultural Development & Programming and Tourism Accounts and decided not to alter the last paragraph of the guidelines in any way. V. State of the Arts update Corinne Govan and Jennifer Beccard present the Arts Alive initiative to the City Council at their work session on Nov. 10. Although the response from the City Council was generally supportive, some members of the Council were concerned about the additional funding needed and expressed that they would perhaps like to see private support for the initiative before the City provides funding. The Council was definitely not in favor of increasing the Lodging Tax to support the initiative. Council sent the initiative to the Finance Committee for advisement. The Finance Committee was not able to find a funding source to support the initiative and did not recommend adopting Arts Alive. One possible idea that was suggested was to reallocate the money used to support Fort Fund for two years to get the Arts Alive initiative started. Board members were not supportive of this idea. It was disappointing to the State of the Arts committee that the City did not adopt Arts Alive, but they will continue to work towards enacting Arts Alive. The City may be willing to reconsider the Arts Alive initiative in December. The State of the Arts committee continues to pursue non-profit status for Arts Alive and appointed the current committee members as the acting Board of Arts Alive. Committee members will continue to pursue private sector funding from two sources, the Styker/Short Foundation and the Griffin Foundation. VI. New Performing Arts Center Update - On Nov. 5, Board members attended a joint meeting with staff, the Lincoln Center Board and Halsey North to begin discussions on fund-raising for the new Arts Center. Mr. North met later that same day with fund-raising organizers of the community. Mr. North is a representative of the North Company and was brought in as a consultant on the initial phase of fund- raising for the new performing arts center. Staff now needs to evaluate the three possibly sites on an architectural level and take a final recommendation to Council in the near future based on that evaluation. VII. Letter to Robin Planer - Robin Planer was appointed to the Board in July of 1998. Since that time he has not attended a meeting. Jennifer Beccard drafted a letter to Mr. Planer informing him that the Board discussed his non-attendance at meetings and now considers his position vacant. (see attached letter) The Board approved the letter unanimously. Staff will send the letter to Mr. Planer and begin the process of looking for a new Board member. VIII. Review of past Fort Fund events - The Board reviewed final reports that had been submitted by the following Fort Fund recipients: FAST - Pentathlon Swim Meet Kiwanis - cktoberfest Crossroads Safehouse - Taste of Larimer County IX. Committee Reports - Lincoln Center Board - Had not met since last Board meeting. Ft. Collins Area Arts Council - Had not met since last Board meeting. Fort Collins Museum - Discussed some of the ideas brought out during the Museum Staff's retreat in Oct. Convention and Visitors Bureau - Had not met since last Board meeting. Art In Public Places - Had not met since last Board meeting. New Facilities - See above comments regarding new performing arts center. X. Other Business - The Board decided not to hold a regular meeting in December. The next regular meeting will be Thursday, Jan. 21 at 7:30 a.m. at the Lincoln Center. The first Fort Fund funding session of the year will be held on Wednesday, Jan. 27 beginning at 4:00 p.m. at the Lincoln Center. The Environmental Learning Center at Colorado State Universitv is asking the Board if it can retain funding granted from Fort Fund during the first session of 1998 that was not used for the Earth Fest event held in April. Before the Board makes a decision on whether or not the group may retain the funding to be used for its Earth Fest event in 1999, they asked to receive a proposal regarding the 1999 Earth Fest event. Staff will contact the Environmental Learning Center and ask that they submit a proposal for the Board to consider at their meeting on Jan. 20. XI. Adjournment (8:59 a.m.) Respe fully,bmitted, Evan att Publicity Coordinator Cultural, 1 rary and Recreational Services Lincoln Center November 19, 1998 Robin Planer 5712 White Willow Drive Fort Collins, CO 80525 Dear Robin, The Cultural Resources Board has missed you! Since your appointment to the Board on July 1, 1998, you have been unable to attend any of our regular meetings and have not returned calls to your home regarding your attendance. I am informing you that the Board has discussed this matter and now considers your position vacant and is seeking a new member to fill that position. If you find that your schedule will allow the time necessary to become an active member of the Board in the future, I encourage you to apply for any openings that might become available. Sincerely, Jennifer Sterling Beccard Chairperson Cultural Resources Board cc: Will Smith, City Council Liaison 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 Cultui* Lit Lincoln Center City of Fort Collins BACKGROUND: and Recreational SerA CULTURAL RESOURCES BOARD ANNUAL REPORT - 1998 The Cultural Resources Board consists of seven members. From January through June, meetings were held the fourth Wednesday of the month at 5:00 p.m. at the Lincoln Center and the Fort Collins Museum. For the remainder of the year, regular meetings were held on the fourth Thursday of each month at 7:30 a.m. at the Lincoln Center with the exception of November when the meeting was held on the third Thursday. No meeting was held in December. Members who served in 1998 were Jennifer Sterling Beccard, Fran Johnson, Marcella Wells, Joan Day, Bruce Hendee, Loren Hooper, Brenda Martin, Corinne Govan and Robin Planer. Jennifer Beccard served as Chairperson. Fran Johnson served as Vice -Chairperson. Members as of December 31, 1998 were Jennifer Sterling Beccard, Fran Johnson, Corinne Govan, Joan Day, Bruce Hendee, and Loren Hooper. Council liaison was Will Smith. Staff Liaisons were Mike Powers, David Siever, Jill Stilwell, Evan Hyatt and Joy Poole. Liaisons from the Convention & Visitors Bureau were Rita Greene and Jeff Williams The Board receives monthly staff reports and acts in an advisory capacity for the Cultural Services and Facilities Department that includes Lincoln Center and the Fort Collins Museum. The Board reviews and works with staff on the following: Annual Budget Facilities improvement Programming - Exhibits, Shows, Outreach LIAISONS: Through July 1998: Convention/Visitors Bureau - Marcella Wells (Fran Johnson alternate) Lincoln Center Board - Bruce Hendee Museum Sub -committee - Joan Day/Marcella Wells City/CSU Facilities Committee - Jennifer Sterling Beccard Fort Collins Area Arts Council - Loren Hooper (Fran Johnson alternate) Art -In -Public -Places Board - Fran Johnson 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 84-0424 Through December IY98: Lincoln Center Board - Bruce Hendee Fort Collins Area Arts Council - Loren Hooper Fort Collins Museum - Joan Day (Fran Johnson alternate) Convention and Visitors Bureau - Joan Day Art in Public Places Board - Fran Johnson New Facilities - Bruce Hendee FORT FUND: The Board recommended funding in the amount of $59,800 to 38 organizations in the first session and $71,176 to 33 organizations in the second session. City Council approved both funding recommendations. In November changes were made to the Guidelines and Application Forms for Fort Fund. These revisions were approved by the City Manager and took effect Dec. 1, 1998. The Board will re-evaluate these revisions in 1999 and make changes if necessary. CAPITAL IMPROVEMENT PROCESS - BUILDING COMMUNITY CHOICES Through the City's Building Community Choices initiative that was passed in April of 1998, funding was created for the purchase of land for a new Cultural Arts facility. Based on criteria developed with the Lincoln Center Board, the Board recommended to City Council that the site for the future facility should be in the downtown area of Fort Collins. The Board also recommended to City Council that it was not feasible to create a joint facility with Colorado State University at the old Fort Collins High School site. The City Council approved the recommendation of the Board and directed city staff members to begin the process of selecting a potential site in the downtown area. FORT COLLINS MUSEUM The Board was involved in the selection of a new Museum Director. The Board began the process of assisting the Museum with the creation of an Advisory Council. STATE OF THE ARTS: THE FUTURE OF THE ARTS IN FORT COLLINS City Council asked the Board to initiate a process known as State of the Arts: The Future of the Arts in Fort Collins to determine the future of the arts in Fort Collins. Jennifer Beccard, Loren Hooper, and Bruce Hendee worked with members of the community to formulate the agenda for the State of the Arts. An initial meeting was held on March 30 and was attended by more than 300 community members. A follow-up meeting was held on June 29 at which time committees were formed to work on various issues that were identified at the meeting of March 30. As a result of the work by the committees, a proposal was made to the City Council to begin establishing a community arts organization known as Arts Alive. Evan Hyatt -City ode changes Page 1 ? fr �IP, 8i5cu55i on on ice. From: Evan Hyatt To: 12/8/eccard@aquaengr.com Date: 12/8/98 9:35AM Subject: City Code changes Original CRIB paragraph: To assist and advise the City in cooperating on initiatives, with other organizations, and with individuals interested in the City's cultural programs and facilities and to promote awareness, understanding of, and appreciation for, the value of cultural resources in the community. Amended paragraph: To assist, advise and make recommendations to the Director of Cultural Services and Facilities and the City Council regarding opportunities to cooperate with other community organizations, groups, and individuals, in the promotion of awareness, understanding, and appreciation of cultural resources in Fort Collins. City of Fort Collins Cultural, I; -ary and Recreational Services Fort Collins Museum FORT COLLINS MUSEUM REPORT CULTURAL RESOURCES BOARD January 21, 1999 DECEMBER PROGRAMS • Twenty-five people attended the Tumbleweed Tannenbaum workshop Dec. 1 and created decorative tumbleweeds for the Holiday season. • The Holiday Tree Lighting ceremony Dec. 3 attracted more than 250 visitors to the Museum. This year's tree lighting benefited abused and neglected children through the Realities Foundation who secured corporate sponsorship for the lights. • 160 people attended the Thanks for the Memories Dec. 3 opening reception honoring the hundreds of donors who contributed artifacts, financial support, and their time to the Museum in 1998. • 1400 people visited the Museum during FirstNight Fort Collins on Dec. 31. The Museum hosted the early countdown for kids, tote bag making in the Courtyard, storytellers, magicians, and dancers between 4p.m. and 10p.m. 1998 YEAR END TOTALS Total Visitation: 24,049 (23% increase over 1997) Total Volunteer Hours: 3,673 by 116 volunteers Total Intern/Work-study Hours: 792 by 2 interns and 3 work-study students Total Community Service Hours: 2,535 Ida- I-11110l yici] 100 The Museum Store had its most profitable year since opening in 1993. Total Gross Sales exceeded $18,000 with the net profit coming in around $6,500. STAFF John Carr attended an all day workshop on Adobe Photoshop on December 17`h. Volunteers and staff trekked to Idaho Springs for a bi-monthly meeting of the Association of Northern Front Range Museums. WAGON TRAIN HEADING FOR COLORADO Starting in April, the Official Gold Rush Wagon Train, sanctioned by the California Sesquicentennial, is recreating the 1849 rush from St. Louis to the gold fields of California and will be traveling on several historic routes, including the Overland Trail through Fort Collins. The Train will include 25 historic wagons and participants in authentic dress and take nearly six months to complete the trip. The train is scheduled to stay one night in the grassy parking area at Hughes Stadium on Memorial Day. The CVB and the Fort Collins Museum, with the support of several other local organizations, have submitted a Fort Fund request to help support this historic event by providing animal feed and water, restrooms, security, traffic control, and two meals for the participants. CURRENT EXHIBITS Silent Echoes: Ghost Towns of the Colorado Prairie: open through February 7. Thanks for the Memories: open through — April 17. Mama's Camera: The Myra Miller Photo Collection: opens February I S. 200 Mathews Street • Fort Collins, CO 80524 • (970) 221-6738 0 City of Fort Collins and Recreational Lincoln Center CULTURAL RESOURCES BOARD LINCOLN CENTER REPORT JANUARY 21, 1999 ADMINISTRATION: Work has begun on renovation of the seats in the Performance Hall. This includes new padding and fabric, along with tightening of seats, and new end panels. The project is expected to be completed by mid January. Staff will be attending the annual APAP (Association of Performing Arts Presenters) from January 7`s through January 13t'. This is the annual booking conference held every year in New York City. An electronic authorization system for credit cards has been installed in the Box Office. This allows for instant authorization on credit purchases. This helps lower staff time spent calling for authorizations at the end of the day. TICKET SALES UPDATE: Vienna Choir Boys -589 Idols of the King - 605 Fiddler on the Roof — 5,750 (53 available) Children's Series - 3,820 VISUAL ARTS: A one-man show of paintings by North Dakota artist Brian O. Paulsen will be presented in the Lobby Gallery January 9-February 20. Photographs by Mark Abrahamson, Misako Akimoto, and Bernard Mendoza will be exhibited in the Intimate Gallery January 2 — February 16. Littleton artist Don Mitchell will display his small sculptures in a one-man show in the Walkway Gallery January 14-February 20. A full-scale sculpture by Mitchell is permanently placed in the Xeriscape Garden by City Hall through the Art in Public Places Program. 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424