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HomeMy WebLinkAboutCultural Resources Board - Minutes - 10/25/2001City of Fort Collins I Library and Recreational Lincoln Center CULTURAL RESOURCES BOARD MINUTES Regular Meeting - Thursday, October 25, 2001 12:00 p.m. Lincoln Center IICouncil Liaison: Karen Weitkunat Staff Liaison: David Siever --1 Chairperson: Fran Johnson Phone:493-4480(h) Vice -Chair: Ayleen Burns Phone: 225-3937(h) A regular meeting of the Cultural Resources Board was held on Thursday, October 25, 2001 at 12:00 p.m., at the Lincoln Center. The following members were present: Joan Day, Loren Hooper, Fran Johnson, Anna Otto, Jennifer Sterling Beccard , Ann Wilmsen Board Members Absent: Ayleen Burns Staff Members Present: David Siever, Lincoln Center Libby Colbert, Lincoln Center Cheryl Donaldson, Museum Guests: Kara Smith — Convention and Visitors Bureau AGENDA Call to order - (12:07 p.m.) Fran Johnson II. Consideration of agenda — Fran Johnson announced that Kara Smith of the Convention and Visitors Bureau (CVB) would be joining the meeting and asked her to say a few words before the meeting progressed. Ms. Smith introduced herself and described her involvement in the arts community. She reported on the newly formed task force that will develop a cultural brochure/calendar to be distributed through the CVB. The publication will be completed as early as the end of January 2002 and no later than June 2002. III. Consideration of Minutes of September 27, 2001 Motion to accept minutes Jennifer Sterling Beccard Second — Loren Hooper Passed unanirnousty 417 West Magnolia • Fort Collins, CO 80321-2h46 • (970) 221-6733 • FAX (970) 484-0424 • DISCUSSION ITEMS IV. Annual Report Fran Johnson described the purpose of the Board's annual report and work plan. The Board revised the annual report to reflect 2001 activities. Staff will mail a new draft to the Board members with November's meeting packet. Board members were asked to call Libby Colbert if they think of additional items to be added to the report. V. Work Plan - The Board reviewed last year's work plan and discussed changes to reflect appropriate 2002 work plan items. Fran Johnson apologized to Joan Day for not re -visiting the issue of revising the Board's vision statement. The Board discussed how and when to complete this task. Since Joan Day is not re -applying to the Board, she will give her input regarding changes to the vision statement before she leaves, then the Board will complete the vision statement in February or March of 2002. The Board agreed to keep the current mission statement. Staff will mail a new draft of the work plan to board members with November's meeting packet. VI. Performing Arts Update - David Siever reported on the progress of the Imagine campaign. He stated that there had been many letters to the editor in support of the ballot issues. Board members shared experiences they had in talking to people about the ballot issues. Jennifer Sterling Beccard reported that letters to the editor were due the next day (10/26) by 5:00 pm. The Board discussed what they would include in a letter to the editor. VII. Possible Board candidate for Colorado Council on the Arts — Jennifer Sterling Beccard reported that she had not been able to contact Carol Ann Hixon or Terry Sutherland. The Board asked to keep this agenda item on next month's agenda. There was also discussion about the Colorado Business Award for the Arts and the possible candidates, Bruce Hendee and Lucia Liley. Libby Colbert agreed to check on the deadline for these awards and to add this item to next month's meeting agenda. VIII. Review of Past Fort Fund Events — Front Range Music Expo — Anna Otto — reported that event was well organized, but the logo was not used on all publicity. Food Bank — Shared Abundance — Ann Wilmsen — Reported that the event was not very well organized. Fort Fund was listed as an "In Kind Sponsor" and the there was no logo. Dance Connection —Jennifer Sterling Beccard — reported concern about attendance at dance performances in Fort Collins and the need to assist dance companies in this Staff agreed to prepare a list of previously funded organizations who did not use or incorectly used the Fort Fund logo. They will distribute this list at the next funding session. IX. Committee Reports - Committee Reports Lincoln Center Board — no report — meeting cancelled Museum — Joan Day - Jill Stilwell has returned from maternity leave. The Museum has completed a "re -vamp" of the Museum Shop. CVB- October 23 board meeting — no report Arts Alive — Board Meeting last night (Jennifer Beccard) They are in the beginning phases of hiring new executive director. They defined three areas/committees of focus: 1) Arts advocacy 2) Arts Education 3) Development of a business center for the arts. Art in Public Places — Ann Wilmsen — Ann Wilmsen was out of town. Fran will serve as alternate to Art in Public Places Board Meeting. X. Other Business — Dave announced the names of the applicants to the Cultural Resources Board. The Board discussed dates of future board meetings. The next board meeting will be November 29`s. There will be no December meeting unless the events over the next month warrant a December meeting. Due to the New Years Holiday, the Board agreed to change the deadline for Fort Fund applications for the January funding session to Friday, January 4". Staff presented a request from Whitebird Productions to change the date of the Music Fest. Jennifer Sterling Beccard moved to approve Whitebird Production's request for a change of date. Second — Anna Otto Unanimously approved Adjourned 1:33 Respectfully submitted, Libby Colbert Public Relations Coordinator Cultut ,, Library and Recreational Servle Lincoln Center Citv of Fort Collins CULTURAL RESOURCES BOARD LINCOLN CENTER REPORT NOVEMBER 29, 2001 ADMINISTRATION: Showstopper series: We have been notified that `Burn the Floor" a Showstopper Series show scheduled for February 25 thru February 28`h has been cancelled by the production company. Dates on the road had to be rerouted due to the events of September I Ith and we were unable to come up with replacement dates. The show has been cancelled as well in Colorado Springs and Cheyenne. The show has been replaced with "Dallas Brass" on February 11 thru February 14. Dallas Brass is a show that staff saw at the Western Arts Alliance conference this September in San Jose. The Showstopper Series committee looked at tapes of the Dallas Brass and unanimously recommended that we book it for a future Showstopper Series. We were fortunate to be able to find a time slot that worked so we could use it as a replacement this season. Art -In -Public -Places: Mosiac work has been completed on the Water Cycle Wall Project south of the Drake road bridge, which is the first phase of an art -in -public -places project. Next summer the artist will install the bronze and ceramic tiles representing the animal and plant cycles. The images are inspired by drawings from Poudre School District students. VISUAL ARTS: The Lincoln Center Galleries will present "Great Glorious Gifts," and exhibition of one -of -a -kind, hand-crafted holiday gift items, Nov. 27 through Dec. 26 in the Center's Intimate Gallery. Over 33 quilts by members of the Front Range Contemporary Quilters organization will be on display in the Center's Lobby Gallery from Nov. 29 through January 1, 2002, in an exhibit entitled "The Artist and the Quilt 2001." Mixed media sculptures by Loveland artist Jeffrey U. Cole will be on display in the center's Walkway Gallery Nov. 30 through Jan. 8, 2002. 417 lest Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 Cultut, Library and Recreational Serve Lincoln Center City of Fort Collins FORT COLLINS MUSEUM REPORT CULTURAL RESOURCES BOARD November 29, 2001 PROGRAMS The Museum hosted the first ever "Terror Tours" through Old Town Square on October 27`h. 80 people explored the hauntings of Fort Collins. Eric Gantt presented "Finding More: New Studies of the Coffin Collection" on November 3rd as part of the Dig It! exhibition lecture series. The next lecture is "Fluorescent Rocks: Trade Patterns of the Folsom People" by Bridget Ambler of the Colorado Historical Society and will be held on Saturday December I, 2001. The Museum Store presented a display at the Hall of Trees at the Lincoln Center, November 8 — 14. The Tumbleweed Tannenbaum workshop was held on November 171h Carol Fest will be held on December 7`h this year, with caroling through Old Town commencing at 6:15pm at the fountain and the Annual Community Tree Lighting at the Museum around 7:30p.m. Firefighters from Station One will officially light the tree, and the Museum's 1937 Diamond T Fire Truck will be on display. STAFF The Museum staff had a team building retreat on November 19`h at the Edwards House, CURRENT EXHIBITS • Dig Itf The People and Archaeology of d2e Lindenmeier Site, through August 2002. • OffBeatand On The Wall, through February2002. 41714e,t Magnolia • Fort Collins, CO 80521-264o • (970) 221-6733 • FAX (970) 484-0424 Citv of Fort Collins Cultuo,, Library and Recreational Servo Lincoln Center CULTURAL RESOURCES BOARD ANNUAL REPORT - 2001 BACKGROUND: The Cultural Resources Board consists of seven members. Regular meetings were held on the last Thursday of each month from 12:00 p.m. to 1:30 p.m. at the Lincoln Center. The Board receives monthly staff reports and acts in an advisory capacity to City Council for the Cultural Services and Facilities Department that includes Lincoln Center, the Fort Collins Museum and other responsibilities as needed. The Board reviews and advises staff on the following: Annual Budget, Facilities improvement and Programming (Exhibits, Shows, Outreach) and other issues as they arise. The Board continues to gather community input on cultural issues and represent the ideas expressed. Members who served in 2001 were Ayleen Burns, Joan Day, Loren Hooper, Fran Johnson, Anna Otto, Jennifer Sterling Beccard and Ann Wilmsen. Fran Johnson served as Chairperson. Ayleen Burns served as Vice -Chairperson. Council liaison: Karen Weitkunat. Staff Liaisons through April 2001 were Mike Powers, David Siever, Jill Stilwell and Evan Hyatt. Libby Colbert replaced Evan Hyatt in May 2001 and Cheryl Donaldson substituted for Jill Stilwell for the months of July — October 2001 Liaison from the Convention & Visitors Bureau was Rich Harter. YEARLY HIGHLIGHTS - 2001 CAPITAL IMPROVEMENT PROCESS - NEW PERFORMING ARTS CENTER The Board continued to consult with staff concerning the petition drive for the Imagine campaign. The Board wrote a letter to the council expressing their support for the new performing art center and urging Council to do the same. Fran Johnson gave a presentation to Council on behalf of the Board in support of the Imagine campaign. The Board wrote a letter to the editor in support of the Imagine campaign. 7 l\est Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 Cultural Resources Board Annual Report - 2001 • Page 2 FORT COLLINS MUSEUM The Board consulted with staff on the expansion of the Fort Collins Museum's Heritage Courtyard and began working with staff towards recommendations for future growth of the Museum facilities. The museum conducted a feasibility study to evaluate the structural integrity and the potential reuse of the 201 Peterson Library building, if and when the Library relocates to a new, larger facility The Museum sponsored a breakfast for the council members at the Museum to increase their awareness of the Museum and its programming. FORT FUND: The Board monitored the impact of the three -tiered funding system that was instituted in 1998 and made changes as needed. The Board recommended funding in the amount of $48,287 to 28 organizations in January, $102,300 to 15 organizations in April, and $30,585 to 15 organizations in June. City Council approved all funding recommendations. The Board continued to evaluate and streamline the Fort Fund process as reflected in the October 2001 revision of the Fort Fund Guidelines. The Board will continue to monitor the Fort Fund process and make changes as needed. ARTS ALIVE FORT COLLINS The Board assigned a liaison to Arts Alive and the Board continued to assist the organization in the areas of public awareness. The Board and staff helped plan two joint meetings with the Convention and Visitors Bureau and Arts Alive. The meetings focussed on marketing opportunities for arts organizations. LIAISONS Convention/Visitors Bureau — Ayleen Burns (Joan Day alternate) Lincoln Center Board — Loren Hooper (Fran Johnson alternate) Fort Collins Museum - Joan Day (Anna Otto alternate) Arts Alive Fort Collins - Jennifer Sterling Beccard (Fran Johnson alternate) Art -In -Public -Places Board — Ann Wilmsen (Fran Johnson alternate) Citv of Fort Collins Cultuo, Library and Recreational S Lincoln Center CULTURAL RESOURCES BOARD WORK PLAN - 2002 VISION: Pretty stuff and good stories make happy people. The Fort Collins Cultural Resources Board envisions a community where art, music, performances and the stories of its people enhance the quality of life for all residents and visitors. MISSION: The mission of the Fort Collins Cultural Resources Board is to advise City Council on cultural issues for the greater good of the Fort Collins community. Cultural resources are defined as the arts and history, which stimulate community potential and pride. STRATEGIES TO FULFILL VISION AND MISSION CULTURAL DEVELOPMENT & PROGRAMMING and TOURISM ACCOUNTS - (FORT FUND) Continue to administer Fort Fund Funding Session - January Funding Session - April Funding Session - June Continue to work in conjunction with the Convention and Visitors Bureau when making recommendations for funding from the Tourism Account. Re-examine Fort Fund guidelines & process and make changes if necessary. FACILITIES — DEPENDANT ON THE RESULTS OF THE ELECTION - DISCUSS D URING THE NoVEMBER MEETING Continue to make recommendations and support the new Performing Arts Center in the following areas: Development Design Community Outreach Fund-raising Tax Initiative Other areas as needed Develop/Explore possibilities of expansion and improvement of the Fort Collins Museum. 41- i%est Magnolia • Fort Collins, CO 80521-26 6 • (970) 221-6735 • FAX (970) 484-0424 • Cultural Resources Board Work Plan - 2002 Page 2 COMMUNITY CULTURAL DEVELOPMENT Participate in projects, which may affect the cultural community such as: Arts Alive Fort Collins Public/private funding for City cultural projects Fort Collins Convention and Visitors Bureau collaboration Designated revenue sources to support the operation of the city's non-profit arts, science, historical and cultural organizations (such as a Scientific and Cultural Funding District, a seat tax, an increase in the City lodging tax, etc...) Raise the awareness of City Council members and the community as a whole of the value of the cultural assets of the city. Promote the establishment of a Mayor's Community Award for the Arts. Provide liaisons to support the following groups and committees: Convention and Visitors Bureau Lincoln Center Board Fort Collins Museum Arts Alive Art in Public Places Board FORT COLLINS MUSEUM/ LINCOLN CENTER The Board will continue to advise City Council on specific issues regarding the Museum and Lincoln Center. Assist Museum Advisory Council with promotion of Museum as a cultural asset of the city. Assist staff with the development of new/expanded facilities for the Museum.