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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 09/24/1986CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION BOARD MINUTES: Regular Meeting - September 24, 1986 The meeting was called to order at 6:35 p.m. by President Cathy Mulcahy. Agenda Review: H. R. Phillips said he will discuss a few additional items un er her Business. Citizen Participation: No citizen participation. Minutes: The minutes of the last regular meeting of July 23, 1986 were approved unanimously, as submitted, on a motion by Ricki Slack, seconded by Karen Schubert. Election of Officers for 1986/87 As per Board By-laws, election of officers occurs at the September meeting. For President -- Ricki Slack nominated Cathy Mulcahy for a second term. John Rabun seconded the nomination. There were no further nominations so Cathy Mulcahy was unanimously re-elected President of the Parks and Recreation Board for 1986/87. For Vice President -- Ann Schroeder nominated Karen Schubert for a second term. The nomination was seconded with no further nominations, so Karen Schubert was unanimously re-elected Vice President. For Board Secretary -- Mike ImMasche declined another term as Board Secretary. Bob Aukerman was nominated and seconded for Board Secretary. There were no further nominations so Bob Aukerman was unanimously elected Secretary. Horse -Drawn Carriage Proposal for City Park Staff previously distributed a report on this issue. Recreation Supervisor Dave Mosnik made a staff presentation. He noted that there are no laws against this operation on City streets. He suggested that a carriage have rubber tires and the owners submit the normal $500,000 insurance package. He is concerned about horse droppings and the urine problem. He suggested a bag for droppings. H. R. is concerned with a potential impact on traffic, and the police feel the horses may slow down traffic. Mike ImMasche thinks the concept is ok, but City Park may not be the best place. Cathy Mulcahy thinks the ride may be too short to be successful. A concession fee was also discussed, H. R. suggested a 30 day trial period. After further discussion the Board, on a motion by Mike ImMasche, seconded by Bill Loy, voted unanimously (9:0) to allow a 30-day trial period and ask staff to address the concerns expressed. Parks and Reflation Board Minutes • September 24, 986 Page Two Troutman and Overland Parks H. R. and Superintendent of Park Planning and Development Randy Balok fully detailed the reasons for the additional development expenses necessary for Troutman and Overland Parks. Both Parks acreage was increased after the original budgets were prepared. City fee also increased or was added after the budget as well. Randy discussed the reduced and revised plan for Overland Park. Staff noted the priority for development is: 1. Troutman; 2. Overland; 3. Rossborough; and 4. Rogers. Staff wants to eliminate development of the Parkwood East Detention Pond park site until later years, as necessary. Jerry P. Brown noted that the Parks and Recreation Board never recommended Parkwood East for development. The project was put into the budget by the City Manager two years ago. Staff believes the other projects are higher priority at this time. Cathy Mulcahy asked about designating funds for one project and then swapping them. Staff noted that the Parkland Fund policy allows for this as growth and funding needs change from year-to-year. Staff discussed its recommendation to change the proposed 1987 Parkland Fund budget to accommodate the increased costs for Overland and Troutman Parks. The Board unanimously agreed with staff's recommendation. Medians and Streetscapes H. R. noted that no new money has been provided for many of the medians and streetscapes required and accepted by the City for maintenance over the years. Parks cannot keep up with operations and maintenance and we can't realistically take over any more new ones without a noticeable cut in quality of maintenance. The Board remains very concurred about this issue. H. R. said a worksession with City Council on the subject of maintenance is scheduled within a few months. Fossil Creek Park Update Project Manager Craig Foreman, our Civil Engineer II, briefly updated the Board on the status of the Fossil Creek Park Master Plan. A well attended public meeting was held and the consultant is gathering a data base now. Craig showed a schematic map with a few potential options which were discussed. Staff previously distributed all of the budget information to the Board. Jerry explained the new program budget format. Bob Aukerman noted that the program budget gives the public, Board, and Council a better view of where money is being spent and is much more specific. Parks and ReMation September 24qEI986 Page Three Board Minutes • 1987 Recreation Fees and Charges Recreation Superintendent Jean Helburg addressed the 1987 proposed fees and charges. Staff had previously distributed a report on fees and charges, and tonight distributed the swimming and skating fee proposals. Jean noted we will recover over 55 percent for 1987. We are doing this now as to avoid more drastic fee charges in the future as our policy on fees and charges could change in 1988. In general, we believe that Recreation will have to recover more. A major change for 1987 is the structure of adult sports fees. We want to add a per player fee charge on top of a team base fee. The reason for this is to spread the wealth out as many team sponsors cannot afford higher fees and the players will now have some responsibility to attend and hopefully cut down on roster changes and existing administrative problems. Mike ImMasche asked, "Is it actually costing us $450 for softball or is softball or other individual programs paying for other programs?" Jean said that adult sports have always done this. Bill Loy said he is not sure it is right for adult sports to support others. Cathy Mulcahy likes the idea of a player fee as it asks the players to be more responsible and it should generate more revenue. Mike ImMasche is concerned that the number of teams will be down. Cathy Mulcahy stated that youth fees are not carrying their own weight and they should pay more, but just how this can be done is difficult. She noted that a problem will come when or if the quality of services go down and fees go up. Jean explained further changes in our fees, including the proposed charges to affiliated groups. Basically who should be charged? Bill Loy made a point that if fees are extraordinary that volunteer groups such as the Soccer Club would turn the program back over to the City and public pressure would be great for the City to run them. Ann Schroeder said if tennis players use lights and courts then they should pay. John Rabun supported this. Staff does not know the future for soccer and youth baseball fees. Jean also talked about rentals of pools space and how we administer lane rentals. We are making the fees at EPIC the same as at the downtown pool. Recreation swimming is the most heavily subsidized. After much more discussion, the Board, on a motion by Bill Loy, seconded by Mike ImMasche, voted unanimously (9-0) to approve the 1987 Recreation Division Fees and Charges schedule as prepared by staff, and to recommend that Council adopt the Resolution. Departmental Master Plan Park Planner Leslie Beckmann updated the Board on the status of the plan and the method being used to collect data, including the survey and public meeting. A time -line chart of activities was distributed. Parks and Recr'Lsation Board Minutes • September 24, 1986 Page Four Our next Board meeting on October 29 will be the first public meeting on the Master Plan. Other Business - H. R. said that the dedication for the Foothills Trail will be Saturday, October 11, at 4:00 p.m. at the new parking lot north of the dam. - H. R. noted the increase in vandalism in parks this year. - Jean sold Board members raffle tickets for the upcoming Parks and Recreation conference to be held October 1 through 3 at the University Park Holiday Inn. Cathy Mulcahy, Ricki Slack, and Bob Aukerman will attend the conference. - The 1986/87 Board and Commission manuals inserts were distributed. The meeting was adjourned at 9:00 p.m. Respectfully submitted, Robert Aukerman Board Secretary Meeting Attendance Board Members Staff Cathy Mulcahy H. R. Phillips Karen Schubert Jerry P. Brown Robert Aukerman Jean Helburg Mike ImMasche Randy Balok Bill Loy Jeff King John Rabun Steve Budner Richard Ramirez Dave Mosnik Ricki Slack Craig Foreman Ann Schroeder Leslie Beckmann