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HomeMy WebLinkAboutGolf Board - Minutes - 11/17/1999City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of November 17, 1999 City Council Liaison to the Board: Councilman Bill Bertschy Board Chairperson: Mike Sanders at 226.4545 (w) or 226.2627 (h) Staff Support to the Board: Jerry P. Brown, Manager of Golf, at 221.6350, and Jackie Rael, Executive Administrative Assistant Call Meeting to Order: Chairperson Mike Sanders called the meeting to order at 7:00 p.m. Agenda Review: No changes to the printed Agenda. Items of Note: Tom White called to say he would not be able to attend tonight's meeting ... Mike Hall announced that tonight would be his last meeting and he is resigning as a Golf Board Member as he and his family are leaving Fort Collins on December 10. Approval of Minutes: On a motion by Henry Fry, seconded by Byrd Curtis, the Board voted unanimously (8-0) to accept the minutes of the Regular Meeting of October 13, 1999 as presented. Citizen Participation: No citizen participation Update on Collindale Golf Course Irrigation Project Collindale Superintendent Doug Evans gave an update on the progress. He explained that the work began on November 4. The contractor, Niebur Golf, has the main line done and is working along the 13' tee at this time. They have the heads back filled on #4. The job is going well. Our consultant, Aqua Engineering, is doing a good job keeping up with the project and they are very attentive to the job. Pumps will be installed prior to Christmas. If the weather holds for the next month, the contractor should have the job completed on schedule as they have 150 days to complete the work. Henry Fry asked if they are moving east to west? Doug replied that they are doing #'s 4, 5, 6, 13, and also connecting the pump station. We are irrigating everything in between. Henry asked if we are closing one hole at a time, and Doug said we are. The pro shop is advising golfers not to drive their carts over the pipes, and to avoid the construction. Mike Sanders noted that Jim Greer has worked out a schedule for a reduction in golf fees if golfers cannot play a full round of golf. Doug said that there should be minimal damage done to the course. Golf Board Minutes November 17, 1999 Page 2 Byrd Curtis asked why the lake along the west side of #10 is full one day and nearly empty the next? Doug replied there is an underground irrigation tile that goes along the length of the course, and water is seeping into that old line. We have thought about sealing the pond, but it is very costly. Byrd added that the lakes are murky and asked if we are using an emulsifier? Doug said no, but we are using carp on #1. That pond holds water well. Meeting with Bill Bertschy Mike Sanders reported Councilman Bill Bertschy had a luncheon meeting on November 12 with his staff liaisons and the Board chairs. Mike thinks that Bill simply wanted to communicate to his Boards their importance to the community. At the present time Council is not planning to disband any existing Boards. They are doing an assessment of the primary charge of the Boards and the amount of people on the Boards. The number of members is different depending on their responsibilities. Mike said Bill spoke of educating the applicants during pre -selection of Board members and post selection of Board members. His suggestion is that we make a mandatory meeting for new Board members and talk to them of duties and responsibilities and potentially have the City Attorney give them the legalities of their role. Frank Blanco asked about the Council Liaisons and how they are assigned to Boards? Jerry replied that they (Council Members) choose which Boards they are interested in, and Council then votes to approve their appointments. During their lunch meeting, Bill said that he will try to attend Golf Board meetings a couple of times a year. Karen Joslin-Aured said that it would be helpful to meet with our Council members. Golf Board Work Plan and Meeting Schedule for 2000 Jerry P. Brown said that as a requirement in the City Code we have to file a Work Plan in December for the next year. During 2000, we have 12 meetings scheduled. He has highlighted two dates to change to the second Wednesdays of the month. The months are February and September. Jerry reviewed the plan. Some of the items highlighted were planning for a new golf course by 2005; replacement of the Collindale Clubhouse; improvements of SouthRidge land issue; 2001 golf fees and charges; extending the agreement of the City Park Nine Golf Course Professional; Collindale Concessionaire's agreement which we will have to prepare a Request for Proposal for bids; election of Board officers; and Board plan and meeting schedule for 2001. Jerry asked if there is anything that the Board would like to add or delete to the plan as presented. On a motion by Henry Fry, seconded by Mindy Markley, the Board voted unanimously (8-0) to approve the plan. Consider Canceling the December 15 Golf Board Meeting Jerry asked the Board if they were interested in holding their December 15 meeting? On a motion by Bill Rutledge, seconded by Byrd Curtis, the Board unanimously (8-0) voted to cancel the December 15 meeting due to lack of pertinent business and the holidays. Golf Board Minutes November 17, 1999 Page 3 Other Business Jerry distributed a copy of the revised Golf Financial Statement. The Budget Office consolidated the format of the Financial statements for the City. Some accounting principles have changed. We now have to retain another reserve of money. We have to have lease/purchase principal and interest set aside for a year in advance. He pointed out the total Operating Revenue for the Golf Fund. Henry Fry asked about the $100,000 reserve that we desired? Jerry said it is now $40,000 and that $100,000 was where we would like to be. Bill Rutledge asked how much will the City allow the Golf Fund to carry over from year to year? Jerry said there is no limit on how much we can have, as we are an Enterprise Fund. • A Board Member asked about the letter written to Bob Abiecunas? Jerry briefly explained the reason why the letter was written. There were no other questions or discussions. Statistical Report --- Jerry reported that if golf play continues as it has been, we will break all records for golf revenues by the end of 1999. Land Acquisition Jerry reported that in our budget of $2,215,000 that we have appropriated $1,300,000 for Collindale Irrigation, and $915,000 for the SouthRidge project. A trail will run along the PRPA and Railroad line and that project could help us financially. Natural Resources could also help us with the wetlands. A developer who is developing some nearby land could potentially contribute to the tunnel, path, and trail. Jerry would like some philosophical discussion with the Board as to how much we are willing to spend on the land? Normally, if you were building two or three holes of golf, you wouldn't necessarily purchase 40 acres of land. The 1999 price for land in that area was $21,500 an acre. That is for developable land for houses. Of the 40 acres there are 5 acres in wetlands and approximately 10 acres are "undevelopable". The owner is motivated because they don't want to see houses there, and the golf course is a priority of development for them. The entire parcel needs to be master planned. Jerry said the City is willing to have an appraiser be involved. Jerry advised the owners to consult their tax accountant. Mindy Markley asked if we have made an official offer? Jerry said not yet. Jerry asked the Board for their advice. Bill Rutledge said we need to get what we can when we can! Karen Joslin-Aured asked if there is another place where we can go? Bill said we can't go elsewhere. Byrd Curtis said we need to obtain the land no matter what because it is needed! Mike Sanders said we don't want to bid against ourselves. Henry Fry asked what happens if we get an appraisal and the owner gets one, will the average plus the tax credit be the selling/buyer price? We might then need a written counter proposal. The only restriction is that they don't want the golf course opened until spring of 2002. That is reasonable. Golf Board Minutes November 17, 1999 Page 4 Jerry said that we probably will be accepting some of the stormwater from the owner's remaining property. We will have to build a pond to collect that pre-treatment water as well as our drainage water before it filters into the wetland. Mike said that we meet a value to them and if we put three golf holes and make it aesthetically pleasing, it makes their land more valuable. Bill said that they will more than double the value of their land. Mindy said the only issue is time. Karen suggested making an offer for them to counter. Bill said ultimately it is up to the IRS as to what they are entitled as a deduction. Jim Greer said we need to do anything we can to get that land! Derek Cordova said that if we need to wait to improve it, we still need to obtain the land! The Board unanimously encouraged Jerry to proceed with trying to acquire the land. Mike Sanders and the Board wished Mike Hall good luck. Adjournment: On a motion by Mike Hall, the Board adjourned at 8:45 p.m. Respectfully submitted, i Jackie Rael Executive Administrative Assistant Meeting Attendance Board Members Staff Frank Blanco Byrd Curtis Henry Fry Mike Hall Karen Joslin-Aured Mindy Markley Bill Rutledge Mike Sanders Jerry P. Brown Randy Bonneville Jim Greer Doug Evans Derek Cordova Dale Smigelsky Jackie Rael