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HomeMy WebLinkAboutGolf Board - Minutes - 07/27/1981F0• COLLINS PARKS AND RECREATION DEPARTMENT - GOLF ADVISORY BOARD MINUTES: Special Meeting - July 27, 1981 The meeting was called to order at 7:35 P.M. by Chairman Tom Skillman. Member Sandy Bickel is out of town. Chairman Skillman appointed alternate member, Kathy Bohmont, to replace her tonight. The minutes of the meeting of June 17, 1981, were approved unanimously as presented on a motion by Carl Kansala, seconded by Bill Zech. Strategy for City Council Work Session The first item discussed was the Golf Fund financial condition and philosophy of operation. Golf course questionnaire results were reviewed. Jerry P. Brown briefed the Board on the substance of the questionnaire results. He pointed out that of the golf courses responding to the survey, all were subsidized more than the Fort Collins golf program. The only exception was Foothills, which is funded from taxes and non -golf course revenues. It was agreed in philosophy that the Board should approach City Council with the following proposal. The golf program needs, in 1982, an additional $29,000 for necessary equipment. These figures are based on the assumption that there will be a 10% membership fee increase, a 50t green fee increase, and a $2.00 golf cart rental increase for 1982. This $29,000 is over and above the $21,000 prev- iously identified; Jim Mitchell proposed we embark on a long-range plan to have the golf program 75%-80% self-sufficient; Tom Skillman wanted to know if the staff should attend the meeting with City Council. H. R. suggested that the Board should address questions of philosophy; H.R. and Jerry P. Brown should address questions of administration; maintenance questions should be addressed by the Superintendents. Everyone concurred with H.R.'s suggestion. Tom Skillman wanted to know what materials to give Council members. It was agreed that the questionnaire results table would be given to Council members. There will be comments added to the table to clarify a couple of items (Foothills based on taxes, not green fees; $640,000 includes restaurant operation). Other data will be available to Council members upon request. The next item to be discussed at the Council work session will be Pineridge options. The Board reviewed a report prepared by staff summarizing activities to date. In addition, a company approached H.R. with a proposal to donate land for an 18-hole golf course at Benson Lake. There would be some trade-offs associated with this scheme. It was agreed to pursue conversation in this direction. The Board then decided that Jim Mitchell would make the Pineridge report to the Council tomorrow. Proposal for C.S.U. Women's Invitational C.S.U. Women's Golf Coach, Carol Ward, has requested the Board approve a green fee waiver for the C.S.U. Invitational Golf Tournament, October 12-14, 1981. Carol said there woo be 36 people in the tournameo There would be a practice round on Sunday, October 12th; 36 holes played on Monday, October 13th; final 18 holes to be played on Tuesday, October 14th. There will be a $50 entry fee for each 5-woman team. The entry fee will be used for prizes and lunch. H.R. was not opposed to a green fee waiver during this period; but, feels it could become a problem, if other groups wanted fee waivers during the busy golf season. Tom Skillman feels the Board needs to address the issue of green fee waivers and to establish a firm policy on fee waivers. Jim Mitchell moved approval of the request by Carol Ward for a green fee waiver for the C.S.U. Invitational Golf Tournament, October 12-14, 1981. Bill Zech seconded the motion. The motion was approved unanimously. Jim Mitchell requested a staff report from.H.R. for a policy on fee waivers, and a complete list of people and organizations who have received fee waivers. The Board should adopt a policy this fall or winter. Also, staff should further investigate the Smelzer Tournament and the disposition of profits. Other Business Jerry P. Brown apprised the Board of a problem that arose regarding liquor liability insurance for the concessions. The concession at City Park Nine is covered; but, the concession at Collindale is not. The cost of the insurance is $350. Since it was not part of the original agreement with Derek, Jerry feels he should not be responsible for it. Jerry said a letter of protest will be written. Board Member Comments - Kathy Bohmont discussed the Cancer Tournament which is currently held at the Country Club. She feels the Country Club doesn't really want to host the tournament and she will discuss with the tournament organizers about holding it at one of the City courses. - Kathy also raised several other points which were discussed. - Jim Mitchell questioned the surcharge revenue accounting procedure, and wondered about a comparison between 1980 vs. 1981 revenues to this date. Staff provided him with the information. Monthly Financial and Statistical Reports for June were distributed. The meeting was adjourned at 9:20 P.M. Luncheon Work Session on Tuesday, July Council Information Center. to be reconvened at the City Council 28, 1981, at 12:00 noon in the City Attending the work session meeting were members Tom Skillman, Jim Mitchell, Eileen Banks and Carl Kansala, and staff members H. R. Phillips, Jerry P. Brown, Neil Johnson, Dave Sadler and Bill Metier. The meeting was adjourned at 1:00 P.M. I:Z.F1T.0■ r:Li T� Eileen Banks Kathleen Bohmont Carl Kansala James Mitchell Tom Skillman Bill Zech Staff Jerry P. Brown Jim Greer Neil Johnson Bill Metier H. R. Phillips Dave Sadler Respectfully submitted, EILEEN BANKS, Secretary Guest Carol Ward, C.S.U. Women's Golf Coach