Loading...
HomeMy WebLinkAboutCommunity Development Block Grant Commission - Minutes - 12/12/1991• CDBG COMMISSION MEETING MINUTES December 12, 1991 The regular meeting of the CDBG Commission was called to order at 6:31 p.m. in the Development Services Conference Room, 281 North College, Fort Collins, Colorado. Commission members present included Linda Coxen, Bill Bertschy, Jim Burrill, Joe Zimlich, and Dan McArthur. Commission members absent included Bobbie Guye, Carolyn Early, Tina Marie Ribera, Tom Dougherty, Josie Mata, Tom Byington. Staff members present included Ken Waido, Jackie Davis, and Kayla Ballard. APPROVAL OF MINUTES FROM MAY 15, MAY 16, SEPTEMBER 12, AND OCTOBER 16. 1991 MEETINGS Member Zimlich moved to approve the minutes of May 15 and 16, September 12, and October 16, 1991 meetings. Member Bertschy seconded the motion. The motion to approve carried 5-0. WORK PROGRAM Review of Current Proiects Jackie Davis gave a description of the current work program projects. She stated that the City had contracted with most agencies. However, the City was still waiting a decision from HUD regarding Lutheran Family Services conflict of interest. She added that the City was in the process of closing on the 2nd Street property in Buckingham for the Housing Authority acquisition project. There was also a contract with Poudre R-1 for the Putnam-Fullana park upgrade. Mr. Waido stated that he wrote a letter to Lutheran Family Services responding to their question as to what was the final deadline for proceeding. His response to them was that if they had not started by March 1, 1992, then the monies would be reprogrammed. He added that, in relation to the Putnam-Fullana park upgrade, there were some problems with the monies being given to the School District because the district planned to use the monies for a playground and not a public park. He stated that an agreement had been reached and was put in writing that this would be a public park and not a playground only. Review of CDBG Proposal Application Member Coxen stated that the subcommittee met and arrived at some additions and changes to the application that they believed addressed some of the concerns and thoughts of the Commission. She stated that if any Commission member had any other changes, they should contact Mr. Waido or Ms. Davis prior to mid -February 1992. She briefly reviewed the changes made by the subcommittee. Mr. Waido suggested that there be an instruction sheet included to clarify to the applicants various sections of the application that might be confusing, such as the budget section. r Policy Development Mr. Waido stated that staff was currently working on two new policies for the City that would have direct impacts on the Commission's decision -making process, two of which would be the Human Services policy and the Affordable Housing policy. He stated that the Human Services policy team was currently identifying how the City would be involved in providing various human services in the community. Mr. Waido added that the Affordable Housing policy has been on hold since it went to City Council but would be worked on once the CHAS was completed. CHAS Mr. Waido stated that the CHAS would be released for public review the week of December 16. He added that agencies that stood to either win or lose a lot have been reluctant to give information to staff. Mr. Waido stated that, by law, there must be a sixty-day comment period. He added that in mid -February there will be a public hearing regarding the CHAS with involved agencies and persons involved with the development of the CHAS being present. After the sixty-day period, all the comments will be reviewed by the Task Force and changes made for submittal prior to March 1, 1992. Member McArthur stated that it should be abundantly clear to the applicants as to what they should do but they should not be wet -nursed by the Commission. Member Zimlich asked if the CHAS gets updated annually. Mr. Waido replied that yes. Input at Council Meetings Mr. Waido stated that this memorandum was requesting boards and commissions to be responsible for answering recommendation questions by City Council. This does not put staff on the spot when they were not the ones making the recommendations. Other Business Member Stitzel arrived at this time. Member Coxen stated the subject of the commission attendance rule was brought to her attention. Mr. Waido stated that something needed to be done about the attendance of this commission. He stated that 12 members on a commission was a very large number and most commissions were in the 5-7-9range. He suggested that maybe the number of members should be reduced. He added that the rule for being absent from a meeting was that the member must notify the chair -person that he/she would be absent from the next meeting. That member would then be excused and could remain on the commission. He stated that the boards and commissions manual states that if a member misses two meetings without being excused, then they would be off the commission. Member Stitzel stated that some members do not have transportation. Member McArthur commented that 13 members is difficult to work with and difficult to obtain a quorum. Member Stitzel commented that she believed this commission did not have the right mix of people that have the commitment. Member Bertschy stated that the members may not have been aware that they should notify the chair -person if they are going to be absent. Member Coxen suggested that the chair -person draft a memo to the Commission to make them aware of the clause in the boards and commissions manual regarding absenteeism. Member Bertschy also commented that with a commission of 13 members, it was difficult to get a quorum. Mr. Waido stated that the reason this commission has 13 members was that the former CDBG Committee fluctuated between 13 and 17 members. Six of those members were neighborhood representatives, 7-9members were from various agencies that were involved with housing issues such as Housing Authority and Neighbor -to -Neighbor. When that committee changed to a commission, the city wanted to keep the basis of neighborhood participation. Member Bertschy commented that one advantage to having a large number of commission members was that it created a diversity of opinion. If the commission was too small, some of that diversity might be lost. Mr. Waido stated that he would contact Mr. Dougherty to draft a memorandum in respect to the boards and commission manual rules. Member Bertschy stated that he would not be able to attend the January commission meeting. The meeting adjourned at 7:12 p.m.