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HomeMy WebLinkAboutCommission On Disability - Minutes - 03/13/1987e, • CITY OF FORT COLLINS COMMISSION ON DISABILITY The regular meeting Chairperson Marilyn 300 LaPorte Avenue. Members Present: Members Absent Staff: APPROVAL OF MINUTES MINUTES COMMISSION ON DISABILITY MARCH 13, 1987 L of the Commission on Disability was called to order by Maxwell at 6:30 p.m., in the CIC Room, City Hall West, Betty Shuey, Charlotte Kanode, Judy Siefke, Marilyn Maxwell, Arne Andersen, Nancy Jackson, Bobbie Guye, Rosalie Smith Carol Rice, Sharon Winfield, Steve Kiefer Jackie Davis, Carmen Hollowell The minutes from the March 9 meeting were approved with the following correction: Sharon Winfield was selected for Vice -Chairperson and not Carol Rice. NEW BUSINESS Handicapped Access Ramps Dick Valdez, from the Engineering Division, reported that their department applied for CDBG funding in the amount of $20,000 for access ramps for 1987. He distributed a prioritized list of access ramp proposed routes. He mentioned they would consider any suggestions. (Copy of the list is attached.) He reported they will have to get bid estimates before they will know how many ramps they can build with the $20,000, contingent on receiving CDBG funds. Mr. Valdez provided a map for COD review which indicated present and proposed ramp locations. Handicapped Accessibility Transportation Jackie reported that Anne Manvel, Special Projects Coordinator for Transfort, completed the report on the transportation for the disabled. Ms. Manvel COMMISSION ON DISABILITY N P.O. Box 580 • Fort Collins, Colorado 80522 • (303) 221-6758 Minutes - April 13, 47 Page-2 will have it printed on with the minutes. She COD meeting. • Friday and will provide staff with copies to send out will give a presentation on the report at the May 11 A question was raised about whether or not a transportation committee was working on defining the word "disabled" for 504 compliance. Jackie reported John Daggett, Director of SAINT, was working on a 504 legislation report. The COD felt they would like input on this issue. The COD asked the Chairperson to invite Mr. Daggett to the May 11 meeting to give an update on the 504 Compliance. Miscellaneous Copy of a flyer, put out by the Handicapped Advisory Committee (HAC) in Loveland, was passed around. The flyer advertises the HAC's activities and lists its members. The COD felt it was a good model to use for advertising the Commission on Disability's activities, since increasing community awareness is one of the COD's future goals. The HAC also developed parking awareness tickets that serve as reminders to those who park in handicapped parking spaces without handicapped placards. The COD discussed the possibility of establishing similar tickets. OLD BUSINESS Discuss Revised By -Laws Revised By -Laws were discussed and changes were made. The final draft will be approved at the May 11 meeting. (Copy of the final draft is attached.) Selection of Vice -Chairperson It was moved and seconded to appoint Sharon Winfield Vice -Chairperson, to serve until the regular election of officers in July. The vote was unanimous. ABRF UPDATE Disabled Equipment Program Jackie reported that a humidifier and a therapeutic pillow had been requested for approximately $200. The equipment was ordered. A portable TDD was also ordered for $226. Architectural Barrier Removal Program Jackie reported there were no new ABR requests. However, regarding the bedroom addition to the home of an MS patient, the applicant requested a larger bedroom than what was in the original plans. The cost of enlarging the bedroom was $1,500 and it was administratively approved so that the project could be started April 13. The project total is $12,435. Minutes - April 13, • 7 • Page-3 The request for stripping to an existing ramp is pending. The Project Manager feels that even the stripping would ice up in the winter because of the location of the ramp. He is suggesting the applicant use the side door that opens into the garage, which only has one step, for easier accessibility. Jackie reported since the applicant lives in a Housing Authority unit, she will contact the Housing Authority to see what other alternatives the applicant has. Jackie reported that the request for a chairglide was completed. Neighbor -to -Neighbor was able to acquire a used one for $1,500. New ones cost $3,000. MISCELLANEOUS ANNOUNCEMENTS Bobbie reported that the the COD was invited to the National Organization on Disabilities' Second Annual Community Awards Presentation reception on April 29 in Washington, D.C. Bobbie reported she would be attending the President's Conference on Employment of the Handicapped on the week of April 20. She will relay pertinent information to the COD. Meeting adjourned at 8:40 p.m. ACCESS RAMP PROPOSED ROUTES Priority 1• College Laurel Howes Mason Remington Priority 2• Shields Lemay Taft Hill Elizabeth Prospect Mountain Mulberry Priority 3• Stuart Drake Swallow Horsetooth Harmony Priority 4• Cleanup by section: Inventor Sec.-Twn.-Rae. Area Comolet� 1.) 9-7-11 College, Shields, Vine, Mulberry 1,2,3 2.) 9-7-12 College, Lemay, Vine, Mulberry 1,2,3 3.) 9-7-14 College, Shields, Mulberry, Prospect 1,2,3 4.) 9-7-13 College, Lemay, Mulberry, Prospect 1,2,3 5.) 9-7-23 College, Shields, Prospect, Drake 1,2 6.) 9-7-24 College, Lemay, Prospect, Drake 1,2,3 7.) 9-7-25 College, Lemay, Drake, Horsetooth 1,2,3 S.) 9-7-26 College, Shields, Drake, Horsetooth 1,2,3 9.) 9-7-35 College, Shield, Horsetooth, Harmony 10.) 9-7-36 College, Lemay, Horsetooth, Harmony 11.) 9-7-10 Shields, Taft, Vine, Mulberry 1,2,3 12.) 9-7-15 Shields, Taft, Mulberry, Prospect 1,2,3 13.) 9-7-22 Shields, Taft, Prospect, Drake 1,2,3 14.) 9-7-27 Shields, Taft, Drake, Horsetooth 1,2,3 15.) B-7-18 Lemay, Timberline, Mulberry, Prospect 2, 16.) 8-7-19 Lemay, Timberline, Prospect, Drake 17.) S-7-30 Lemay, Timberline, Drake, Horsetooth 18.) 9-7-16 Taft, Overland, Mulberry, Prospect 19.) 9-7-21 Taft, Overland, Prospect, Drake 1,2,3 20.) S-7-31 Lemay, Timberline, Horsetooth, Harmony 1,2,E CITY OF FORT COLLINS COMMISSION ON DISABILITY BY-LAWS A. NAME The name of this organization is "Commission on Disability" as established through City Ordinance #166 on November 3, 1981. B. PURPOSE This Commission will advise the City Council and the employees and residents of the City of Fort Collins on issues concerning the handicapped. The Commission will formulate, recommend, and support such programs as it deems important to assure compliance with Section 504 of the Rehabilitation Act of 1973 and other legislation relating to persons with disabilities. C. EXECUTIVE COMMITTEE The Executive Committee shall consist of four (4) persons -- a Chairperson, a Vice -Chairperson, a Secretary and a member -at -large. The Executive Committee will be elected by a majority vote by the Commission members. The City Liaison person is invited to all executive committee activities and meetings. 1. Term of Office a. One (1) year, with a maximum service period for any one member of the Executive Committee not to exceed two (2) consecutive full terms (two (2) years) or three (3) non-consecutive full terms (three (3) years). b. Officers shall be elected annually at the July meeting of the Commission. Nominations to be made at the preceding June meeting. c. If for any reason a vacancy occurs on the Executive Committee, the Chairperson will appoint a person to fill the position for the remainder of the term. 2. Procedures At the discretion of the Commission membership Vice -Chairperson MAY revolve terms, each serving desired. Additional officers may be elected by necessary. 3. Chairperson and Responsibilities a. Preside at regular Commission meetings the Chairperson and six (6) months, if the Commission as b. Preside at Executive Committee meetings c. Develop agenda items in coordination with Executive Committee d. Assure that Commission meetings adhere to the agenda e. Personally assure that Vice -Chairperson (or Secretary) is prepared to preside at meetings in Chairperson's absence f. Be available for consultation at request of Commission members and City of Fort Collins employees and residents g. Bring all statements proposed by individual members on behalf of the Commission before the entire Commission at a regular meeting h. Report to entire Commission all communications she/he has received and/or sent related to his/her position as Chairperson of the Commission i. Maintain contact with City Liaison person j. Oversee development of report(s) to City Council 4. Vice -Chairperson Responsibilities a. Preside at regular Commission meetings and Executive Committee meetings in Chairperson's absence b. Assist with developing agenda items c. Assist with subcommittees and/or task forces d. Contact Chairperson, or City Liaison, in event of Vice -Chairperson's absence at either regular Commission meeting or Executive Committee meeting e. Assist in writing report(s) to City Council 5. Secretary Responsibilities a. Preside at meetings in Chairperson's and Vice -Chairperson's absences b. Assist in developing agenda items c. Contact Chairperson, or City Liaison, in event of Vice -Chairperson's absence at either regular Commission meeting or Executive Committee meeting absences d. Assist in writing report(s) to City Council e. Assist with subcommittees and/or task forces 2 6. Member -At -Large Responsibilities a. Preside at meetings in Chairperson, Vice -Chairperson and Secretary's absence. b. Assist in developing agenda items c. Assist with subcommittees and/or task forces d. Contact Chairperson, City Liaison, in event of his/her absence at either regular Commission meeting or Executive Committee meeting e. Assist in writing report(s) to City Council D. EXECUTIVE COMMITTEE MEETINGS Executive Committee meetings are held quarterly - March, June, September and November - for the Executive Committee and the City Liaison (when available) to review the Commission's progress toward the goals and make recommendations for the achievement of those goals. E. MEMBERSHIP There are eleven (11) members of this Commission. All prospective members must apply to the City of Fort Collins for membership. All members are appointed, and subject to removal, by the City Council. 1. Term of Membership Four (4) years (staggered terms), or until a member's successor is appointed. 2. Membership Responsibilities a. Display sensitivity to and awareness of the needs, desires, and aspirations of persons with physical, mental or emotional disabilities b. Present relevant items from citizenship at large to Commission for consideration c. Submit agenda items to Chairperson (or other Executive Committee member) at least one (1) week or five (5) working days before the scheduled Commission meeting. d. Consult with Commission whenever making statements or joining activities specifically on behalf of the Commission e. Participate as needed in special task forces, subcommittees, etc. 3 f. Contact a member of the Executive Committee, or City Liaison, when unable to attend a Commission meeting. (This will be considered an excused absence.) g. Attendance will be in accordance with Section VI (General Responsibilities and Specific Differences) of the Boards and Commissions Handbook. h. Write a letter of resignation to Commissfon when resigning i. Contact Care -A -Van at #221-6622 to reserve regular transportation to Commission meetings if this transportation service is required. If a member has reserved Care -A -Van for meetings, but is unable to attend a meeting, the member should contact Care -A -Van at least one (1) working day before the meeting to cancel the reservation. j. Contact the City Liaison, if taped meeting minutes are desired F. COMMISSION MEETINGS 1. Official Meetings a. Held once a month, generally the second Monday of the month b. Begin at 6:30 p.m. and end, at the latest, at 9:30 p.m. c. Are held at the Council Information Office, City Hall, 300 LaPorte Avenue, which is accessible to persons with mobility impairments d. Are attended by enough members to constitute a quorum. If there are not enough members present by 6:45 p.m. to constitute a quorum, the members present may cancel the meeting. e. Provide sign language interpretation for persons with hearing impairments. 2. Voting/Quorum a. All regular members are full members with voting rights b. No "absentee ballots" will be accepted c. Six (6) members constitute a quorum (a simple majority) 3. Special Meetings a. Called by a Commission member with approval of a member of the Executive Committee 4 b. Subcommittee meetings and task force meetings will be called and held as needed at the discretion of their chairpersons c. Reported/reviewed at the next official Commission meeting by the Commission member who conducted the special meeting 4. Notice of Meetings Notice of regular Commission meetings is included with the minutes of the previous month's meetings. 5. Agenda/Program a. All items are developed by Chairperson and staff in conjunction with Executive Committee. b. Items for the agenda from Commission members must be submitted at least one (1) week or five (5) working days before the scheduled meeting. c. Agenda will be adhered to. d. Allows for an open discussion in each meeting for members to share information 6. Recordkeeping and Dissemination of Information a. Is handled by the Staff b. The Commission will report their activities to City Council, via a written report, at least once a year. G. SUBCOMMITTEES/TASK FORCES 1. Appointment Subcommittees and/or task forces are appointed by Commission vote or by Chairperson if time does not permit a vote by membership at a scheduled Commission meeting. 2. Reporting Each subcommittee or task force reports to the Commission. 3. Membership a. Members of subcommittee/task forces need not be members of the Commission. b. Members of subcommittees/task forces have full voting rights within the subcommittee/task force. H. BY-LAWS 1. Notice Written (or taped, for those members requesting it) notice of proposed by-laws or changes must be made to each member at least two (2) weeks. or fourteen (14) days prior to the scheduled vote. 2. Approval Approval of by-laws must be by simple majority - six (6) votes of the Commission membership. 3. Amendments Amendments to by-laws must follow notice and approval procedures in 1 and 2 (above). 4. Review By-laws will be reviewed yearly for possible changes to assure a smoothly functioning Commission. 5