HomeMy WebLinkAboutCitizen Review Board - Minutes - 10/19/2005Citizen Review Board Meeting �t
300 Laporte Avenue ORIGINAL
October 19, 2005
Present: Dennis Baker, Brian Carroll, Harry Edwards, Dave Evans, Maria Martinez, and Becky
Richardson.
Absent: Monica Garcia.
Staff: Lt. Jim Broderick, Greg Tempel, Assistant City Attorney, and Wendy Hartzell, Secretary
Public: Elaine Boni, HRC Member.
The meeting was called to order at 6:03 p.m. by Chair Dave Evans.
Absences: Monica Garcia submitted written notice.
Voice Mail: No messages.
No public comment.
Minutes:
August 17, 2005, Minutes— Harry Edwards made a motion to approve the minutes. Dennis
Baker seconded the motion. There was no discussion and the motion passed 6-0.
Case #2005-04 Subcommittee Minutes — Brian Carroll made a motion to approve the minutes.
Harry Edwards seconded the motion. There was no discussion and the motion passed 3-0.
New Business:
Returned Mail for Case #2005-04 — The certified mailing of the notification of hearing date sent
by the Chair was returned unclaimed by the complainant. There was a question about where to
file these returned mailing, and Greg Temple advised that the only permanent place of record
would be in the IA file. The City Clerk's Office maintains official records (minutes) of the Board.
Police Services is posting notices online and physically for the subcommittee meetings. Brian
Carroll stated this was because one time the subcommittee meeting didn't get posted, and the
meeting had to be cancelled. He said it was then that Police Services stated that it was the
subcommittee chair's responsibility to post the notice for subcommittee meetings. Brian Carroll
suggested creating a listing of who is responsible for which postings. Lt. Broderick clarified that it
was notification to the complainant that is the responsibility of the chair. He suggested that
members use the template created by Harry Edwards for future notification of subcommittee
meetings. Harry Edwards stated he used what Dave Evans had created. Dave Evans said he
had given everyone a copy of those templates. It was agreed that preparing templates and
distributing them to all members would be added to the 2005 Work Plan. Greg Temple stated
that the City Code provides that the chair is responsible for posting. Lt. Broderick clarified that
the Bylaws speak to notification to complainant and officers. He said the chair notifies the
complainant and Police Services notifies the officers. For the convenience of Board members,
Police Services will be responsible for posting (physically and electronically) all general meeting
and subcommittee meeting notices.
Chief's Findings Case #2005-04 — no questions or comments.
City Council Board and Commission Recognition — November 9 from 5:30 p.m. at the Lincoln
Center.
Pending Cases —
Case #2005-10 — Extension advisement (10-31-2005).
Case #2005-11 — Extension advisement (11-2-2005)
Case #2005-06 — Extension Request — expected delivery 10-19-2005. Subcommittee discussed
possible meeting dates and decided to meet on November 2 at 6:00 p.m.
Old Business:
Work Plan - due November 30. It was decided to finalize the plan at the November 16 meeting.
Annual Report — due January 31, 2006. Lt. Broderick will prepare for the Board's approval. He
asked Board members to think about how well it did or did not complete the 2005 Work Plan.
Board will review at its next meeting.
Dennis Baker asked about identifying and establishing relationships with special groups in the
community, an item on past work plans. He said that in his short time on the Board, he has not
seen any effort to make those contacts. Dave Evans explained that this particular item was in
reference to working with the Human Relations Commission and working with groups to ensure
the availability of complaint form packets in the community. Elaine Boni stated that the form is
now translated into Spanish. Brian Carroll reported this was part of the Board's inception to
receive complaints and it always wanted to keep this item on the Work Plan. He also stated it
was to avoid the perception of bias towards Police Services.
Adjournment: Becky Richardson moved to adjourn the meeting. Harry Edwards
seconded the motion. There was no discussion and the motion carried 6-0. The meeting
adjourned at 6:35 p.m.
7L.a,
ng: November 16, 2005at 6:00 p.m. in the CIC Room, 300 Laporte Avenue.
Chair