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HomeMy WebLinkAboutTransportation Board - Minutes - 06/16/1999Draft minutes to be approved by the Transportation Board at their July 21, 1999 meeting. REGULAR MEETING MINUTES of the TRANSPORTATION BOARD City of Fort Collins — City Hall 300 LaPorte Avenue June 16, 1999 5:30 p.m. FOR RE Chair: Staff' Liaison: Administrative BOARD MEMBERS PRESENT: Sara Frazier Dan Gould Steve Hanna Tim Johnson Ray Moe Chris Ricord Heather Trantham CITY STAFF IN ATTENDANCE: Tom Cook John Daggett Gary Diede Susanne Edminster Randy Hensley Mark Jackson Cam McNair Ron Phillips Cynthia Scott Tim Johnson ........ 416-0821 Randy Hensley.....416-2058 ,Ynthia Scott ........ 224-6058 ABSENT: Alan Beatty Mark Egeland Bruce Henderson Brent Thordarson GUESTS IN ATTENDANCE: Sam Otero Mary Warring Chair Johnson called the meeting to order at 5:55 p.m. PUBLIC COMMENT None Transportation Board DRAFT Meeting Minutes June 16, 1999 Page 2 APPROVAL OF MINUTES There was a motion and a second to approve the April 21, 1999 meeting minutes as presented. The motion carried unanimously. •► u DISCUSSION ITEMS: I. MASON STREET CORRIDOR PROJECT UPDATE — Edminster Edminster introduced member s of the committee who were present at the meeting. She then described to the Board, the recent well -attended Design Workshop. First, overall comments on the project were heard. Then five large aerial maps, each one depicting a one -mile segment of Mason Street, were provided for brainstorming sessions. For clarification, those segments were: - Cherry to Laurel - Laurel to Prospect - Prospect to Drake - Drake to Horsetooth - Horsetooth to Harmony Participants broke out into groups, each one focusing on one of the segments. Many excellent ideas were generated from the discussions. What's next? Soon: Artist(s) will be selected and added to the TAC Team. July: Edminster will bring designs to the Transportation Board. July/August: Open House September 28: City Council Study Session. Chair Johnson asked that Board Members Gould and Thordarson attend that session. Chair Johnson suggested that the board members walk the entire corridor on a Saturday morning. Start at the north end at Mort's Bagels for instance, and walk south bound, stopping for lunch at some point along the way. This will be brought up at the next Board meeting, so members were asked to identify potential dates that they are available to do this. Moe said that he would begin sending project information to Board members at the same time it is sent to the lead team, rather than include it in the Transportation Board agenda packets. It was suggested that members keep Mason Street project information in a separate notebook, due to the anticipated high volume of information that will be collected over the course of the project. Transportation Board DRAFT Meeting Minutes June 16, 1999 • Page 3 Hanna suggested that the Mayor and/or City Council members be asked to go on record stating they support this project in order to avoid a similar situation as the failed SH 14 relocation resolution at the June 15 Council meeting. Chair Johnson said that interaction including the Council should begin early and occur often. He added that it may be wise to invite them to the Board's upcoming walk along the corridor. II. NORTHEAST TRUCK ROUTE STUDY UPDATE - Daggett Daggett reported that the resolution supporting the modified Vine alternative was defeated due to a 3-3 vote at the June 15 City Council meeting. Unfortunately, the resolution would have: 1) Enhanced major arterials; 2) Placed the enhanced major arterial street at the modified Vine site; 3) Directed the City Manager to enter into an intergovernmental agreement that said the Urban Growth Area would abide by the City's Master Street Plan guidelines; and 4) Allowed staff to continue with the acquisition of right-of-way. Defeat of the resolution still means that the Council is charged with selecting a route. Daggett said that in terms of options beyond the modified Vine including a northern bypass are "iffy" at best. The Board discussed the dialog that occurred at the Council meeting and felt that staff/consultant did an outstanding job of presenting the data and attempting to communicate reality figures versus the figures presented by the Council for a True Bypass. The March 31, 1999 letter from Karla Harding, Colorado Department of Transportation's Region IV Director was brought up and discussed briefly. It was agreed that copies would be provided to the Board later in the evening when they became available. Next Steps? Daggett said that staff will probably be asked to do more analysis, but it is unknown at this point what direction will actually be given. Diede said that it may be possible to bring the issue before the Council again due to the absence of Council Member Wanner. Other possibilities were briefly talked about. Chair Johnson said that he spoke with Jeff Kullman of the Colorado Department of Transportation earlier today and they discussed the concept of the City having the use of a portable weigh station. Phillips said that previous conversations with CDOT staff indicated that they are willing to consider options that would help enforce over -weight truck violations and capture truckers that take illegal routes in order to avoid weigh stations. Kullman also confirmed that interchanges cost $15M at a minimum. Transportation Board DRAFT Meeting Minutes June 16,1999 Page 4 In closing, Daggett offered the same packet of information that Council received before the June 15 Council meeting to interested Board members. In addition, the information supplied by the Council for a True Bypass is also available. III. TRAVEL DEMAND FORECASTING (MODELING) — Daggett Daggett distributed a hand-out that explained what Travel Demand Forecasting (TDF) is, what it isn't, and how it is used. A TDF flow chart was also distributed. Trantham: How long has the City been using this model? Response: this particular one has been used for three weeks. Before that, staff used the MINUTP DOS based model. The new one is in Windows and is much more user friendly. Trentham: Has anyone ever gone back in years to check the accuracy of the model? Response: Yes. It has tended to be low. Trantham: Is the model recalibrated every study? Repsonse: No. It's done once every 3 — 5 years at a cost of approximately $90,000. Trentham: Is the City's confidence level high in the model? Response: Yes, we're fairly confident in the 1995 model. There is an 80% accuracy rate in the 1990-1995 model. IV. BUDGET UPDATE— Hensley Hensley stated that he would focus on the needs of the Transportation Service Area. A hand-out was distributed which he explained was an addendum to the chart the board members received in their May packets. He went over the information briefly. A second hand-out provided by Hensley showed the Transportation Service Area's base budget and a third sheet listed the User Fee Inventory. Hensley said that right-of-way acquisition on Vine Drive (from the General Fund) will be added to the inventory. Chair Johnson inquired about the Civic Center. Hensley said that more funds are needed to operate and maintain that structure. Chair Johnson suggested that the Downtown Development Authority could/should help pay for it. The public needs to know about this subsidy. Frazier commented that the draft looks good and is basically what the voters were asking for. Chair Johnson noted that item #28, Automatic Vehicle Wash, strikes him as an item of ridicule. It definitely should not be at the top of the list. 0 Transportation Board DRAFT Meeting Minutes June 16, 1999 Page 5 He added that staff should get an estimate of funds needed for an automated weigh station. Hanna questioned why the figures for Street Oversizing decrease in the year 2001. McNair explained that Matt Baker bases the model on anticipated development. It probably means that there will be a slow down in the building cycle that year. V. BOARD MEMBER REPORTS — All ♦ Hanna: - Announced that this is his last Transportation Board meeting. Said he enjoyed working with all the board members and thanked Hensley in particular for keeping the Board abreast of financial issues. ♦ Gould: - Thanks to Heather for an insightful letter to the editor. - What kind of obligations are being undertaken when there are negotiations such as that of the stadium proposal, concerning transportation? Response: City transportation staff found out about it in the newspaper. It will more than likely have to come through the development review process at which time staff will have input. ♦ Frazier: - Saw the City Council comments/opinions in the newspaper regarding the Cities for Climate Protection. Would the Transportation Board be interested in addressing how we believe the guidelines will be a benefit and that transportation is a part of that? Response: Chair Johnson asked Frazier to go ahead and draft a letter on behalf of the Board for him to review. ♦ Trantham: - Missed the June Street Standards meeting, so there is nothing new to report. ♦ Ricord: - None VI. STAFF REPORTS ♦ Hensley: Reminded the Board that at the last board meeting, Ricord asked the status of legal issues concerning the Board's role in relation to the Planning & Zoning Board. Staff was asked to find the letter and research the current status of the issue. C. Scott located the memo and copies were distributed to the Board. Transportation Board DRAFT Meeting Minutes June 16, 1999 Page 6 Hensley said that he contacted Mr. Blanchard who did not recall the memo or the issue. Therefore, nothing more needs to be done at this time. ♦ Scott: Reported that there is a Walkability Training Day on Wednesday, June 30' put on by Dan Burden of Walkable Communities, Inc. Flyers with detailed information were handed out. Chair Johnson requested that a copy of the March 31, 1999 letter from Karla Harding and the memo regarding the Planning & Zoning Board be redistributed in the Board's July agenda packets. VII. NEXT AGENDA (July 21) 1. Budget Update 2. Mason Street Corridor Project Update 3. Transportation Alternatives Feasibility Study Update (possibly) 4. SH 14/1-25 Interchange Update (possibly) 5. Schedule the Mason corridor walk 6. Schedule the fall Board retreat date (bring your calendars!) 7. Transfort Fees/fares OTHER BUSINESS There being no other business, the board meeting adjourned at 8:55 p.m. Cynthia L. Scott Executive Administrative Assistant