HomeMy WebLinkAboutLibrary Board - Minutes - 04/08/2004LIBRARY BOARD MINUTES
REGULAR MEETING - APRIL 8, 2004
6:00 P.M.
Council Liaison: Marty Tharp Staff Liaison: Brenda Carns
(Phone 221-6670)
Chairperson: Ralph Olson
A regular meeting of the Library Board was held on April 8, 2004 in the Ben Delatour Room of
the Main Library at 201 Peterson Street. The following Library Board members were present:
Rudy Maes, Ralph Olson, Melissa Pattison, and Mary Robertson.
Library Board Members Absent: Robert Burns, Don Oehlerts, and Joan Scheuerman
City Staff Members Present: Brenda Cams and Marjorie Teklits
The meeting was called to order at 6:00 p.m. by Chairperson Ralph Olson. Rudy Maes moved to
approve the minutes of the March 11, 2004 meeting; Melissa Pattison seconded the motion, and
it was unanimously approved.
Correspondence:
Copies of the Conflict of Interest form from the City Clerk's office were distributed and Board
members were asked to submit the form if they refrain from voting on an issue at any of their
meetings due to a conflict of interest.
Copies of the March 31s` letter from the City Manager regarding a Library Task Force meeting
on May 7 to discuss County funding options and issues were shared with the Board.
Copies of information about the annual Boards and Commission training offered by the City
were shared and the correct registration telephone number given. Melissa expressed interest in
attending the training if her schedule permits.
The Board was given copies of their March 11 memo to the City Manager regarding their input
on the Capital Sales Tax Proposal.
Board members were given a copy of an email with instructions on how to access City
documents online.
Information about seminars offered by the Community Foundation was shared, and the Board
was asked to let Brenda know if they would like to attend either of the seminars or the
Foundation luncheon. Brenda is also sharing this information with the Library Trust.
Copies of the Committee Report schedule for Library Board meetings were distributed; the
Board agreed it represents what they discussed at their last meeting.
Reports/Presentations:
a. Director - Brenda Carns
The next Harmony Library Advisory Committee meeting is scheduled for Friday, April
30`h from 9 to 11 a.m. at Harmony Library. Mary Robertson volunteered to represent the
Board at the meeting.
Brenda thanked Ralph Olson for arranging for the donation of library shelving and
furniture from Hewlett-Packard and also for his help last weekend in moving the items
into storage. It is planned to use them when a branch is opened in the southeast area of
Fort Collins. She added that the City provided the Library with some much needed extra
storage space, some of which will be used by the Friends of the Library.
Southeast Branch Update: Poudre Valley Health Systems is proposing enough land to
build up to a 20,000 s.f., two-story facility which would be attached to their Healthy
Living Center; they are also interested in funding a librarian position. The City would be
interested in renting between 5,000 to 10,000 s.f. to Front Range Community College for
their school of nursing, which would help pay expenses to run the library. Melissa asked
about the time frame; Brenda said it could take six months to a year for selection of the
architect. She added that there is a little over $3 million available for the building and
materials as well as money from the impact fees which have been reserved for growth.
Melissa asked where this puts the library in terms of its goals. Brenda said that if a
20,000 s.f. facility were to be approved, the library would be pretty much on target for the
present, but a larger downtown library is important to reach goals previously established.
Mary said that the addition of a 20,000 s.f. facility would give the City approximately
83,000 s.f. of library space.
Brenda said a partnership agreement between the library and the schools has been
approved and established. Mary asked if the partnership is just about the Summer
Reading Program, and Brenda said that it involves all interaction between the Library and
the School District. Mary said that she receives at home email announcements from the
schools and community activity information is listed at the end; it would be nice for the
library to be included in that link.
b. Friends of the Library
Lit Price was unable to attend tonight's meeting, however, Brenda mentioned that they
took in approximately $6,500 from their March book sale at Harmony Library.
C. Council Update -
As Council Liaison Marty Tharp was unable to attend tonight's meeting, her visit will be
rescheduled at a later date.
OLD BUSINESS
a. Quarterly Newsletter - Ralph Olson
Possible items for inclusion in the next Quarterly Newsletter from the Library Board
include:
. New Southeast Storytime. (Mary said that the doctors' offices involved might be
interested candidates for the Library Trust or they might be "door openers" to others.)
Overflow at Children's Summer Reading Program activity.
Tent to provide shade for the Summer Reading Program purchased by the Friends of
the Library.
. The "Here and Now Rental Collection" and information about the age of the library's
collection and why it is important the library needs to spend more funding for materials
since the average age of items dates to 1991.
Prospector.
What happened to the remote book drops.
Status of the Bilingual Outreach position and what is being done with programs.
Sources of 2003 funds.
Update on the number of cardholders (110,000 now vs. 96,000 last year)
Donation of LeapPads for the Children's collection to remind everyone that the
community supports the library.
. Copies of the last newsletter will be made available for the public.
Melissa asked what issues would be helpful to discuss with friends and people in the
community to create awareness and gain support for the library. The Board agreed that a
southeast branch and the capital sales tax proposal would be the most important at
present.
OLD BUSINESS
Ralph will contact Bob to see if he found out anything about how to meet with the
Editorial Board at The Coloradoan.
NEW BUSINESS
2004 Annie Walk
Rudy asked the date of this year's Annie Walk event as the Lion's Club is once again
interested in participating; Marge gave the August 28`h date and said it has also been
shared with Alan Beatty. Nineteen large print books were purchased with the proceeds
from the Lion's Club donation from the last Annie Walk.
The meeting was adjourned at 7:05 p.m.
Respectfully submitted,
Marjo ie Teklits
Administrative Secretary