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HomeMy WebLinkAboutPersonnel Board - Minutes - 01/20/2004• PERSONNEL BOARD MINUTES January 20, 2004 12:00 P.M. 215 North Mason Conference Room 2-D Council Liaison: Ray Martinez, Mayor Staff Liaison: Rick DeLaCastro, Human Resources Director Board Chair: Peter Shostak Board Members Present: James Alderden, James Lyall, Peter Shostak, Sidney Simonson Board Members Absent: Valerie Remington (excused) City Staff Present: John Fischbach, City Manager Wynette Cerciello, Assistant Human Resources Director Joan Busch, Admin Support Supervisor (Recorder) Others Present: Ron Uthmann, Division Chief, Poudre Fire Authority Gail Shellberg, Past Personnel Board Member Call to Order Chair Peter Shostak called the meeting to order at 12:01 p.m. • II. Approval of Minutes The minutes from the November 18, 2003 were reviewed. James Lyall moved that the minutes be approved as written. James Alderden seconded the motion. Motion passed unanimously (4-0). III. New Board Member Peter Shostak welcomed Sidney Simonson to his first meeting with the Board. Sidney is replacing Gail Shellberg whose term expired in December. IV. Review of Recent Employee Appeal James Alderden moved that the Board go into Executive Session as authorized by City Code Section 2-31 (a) (1) and (2), for the purpose of considering a personnel matter regarding the dismissal and appeal hearing requested by a City employee and for the purpose of meeting in which particular policies, practices, or regulations of the City may be affected by existing laws. James Lyall seconded the motion. Motion passed 4-0. The executive session began at 12:10 p.m. Those present included James Alderden, James Lyall, Peter Shostak, Sidney Simonson, John Fischbach, Wynette Cerciello and Joan Busch. The Board reconvened into an open meeting at 12:35 p.m. V. Election of Board Chair Peter Shostak asked if any Board member was interested in serving as the Board's • chair for 2004. Wynette Cerciello reported that although Valerie Remington wasn't at the meeting today, Valerie said she would be willing to serve as Chair. James Alderden Personnel Board Minutes January 20, 2004 Page 2 of 3 nominated Valerie Remington to serve as Chair. James Lyall seconded the motion. Motion passed unanimously (4-0). Discussion continued regarding the position of Vice Chair and James Lyall nominated Peter Shostak to serve as Vice Chair. James Alderden seconded the motion. Motion passed unanimously (4-0). VI. 2003 Annual Report A draft of the Board's 2003 Annual Report was distributed. After review and discussion, James Alderden moved to accept the 2003 Annual Report. James Lyall seconded. Motion passed 4-0. Joan Busch will format the final document and forward to the City Clerk's office by the deadline date of January 31. VII. New Board Member Training Wynette Cerciello advised that the orientation for new Boards and Commissions members facilitated by the City Clerk's office has not yet been scheduled, and staff would follow up with the Board when we have more information. Peter Shostak said that it would be helpful to have training on how to conduct an employee appeal hearing prior to the next appeal and perhaps have Jim Martell facilitate the training. Gail Shellberg said the that Greg Tempel, Assistant City Attorney has provided previous information regarding executive sessions. Gail also said that when Mr. Martell wasn't available to represent the Board at an employee appeal that an attorney from Denver had provided an outline that was very helpful. James Alderden suggested that perhaps the City and County could partner on the training. Wynette said she would follow up and get back to the Board. Vill. Other Business Upcoming Appeals: Wynette Cerciello said that there are no potential appeals at this time. Employee Training: Wynette distributed information regarding the Supervisory Summit training program which included a list of mandatory training classes for supervisors. Supervisors have 24 months to complete nine classes starting this month. Supervisors who do not complete the required classes will not be eligible for a wage increase until all courses have been completed. Wynette also handed out a copy of the City's Training Catalog and thanked the Board for their support of the mandatory training for supervisors. Benefits Update: Wynette advised that the Request for Proposal (RFP) for a consultant to review the City's medical benefits plans and the organizations used for benchmark positions will be going out the end of January. This RFP is at the request of City Council Chair Comments: Peter Shostak said that it has been his pleasure to serve as the Board's chair this past year. M Personnel Board Minutes • • 0 January 20, 2004 Page 3 of 3 IX. Adjourn There being 12:50 p.m. no further business, Peter Shostak announced the meeting adjourned at Approved: ^ L Peter Shostak, hit