HomeMy WebLinkAboutCultural Resources Board - Minutes - 03/31/2005City of Fort Collins
Cultural, Library and Recreational Services
Lincoln Center
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting — March 31, 2005
12:00 p.m.
Lincoln Center —417 W. Magnolia St.
11 Council Liaison: Karen Weitkunat Staff Liaison: Jill Stilwell 11
Chairperson: Ayleen Bums Phone: 225-3937 (h)
Vice -Chair: Arm Wilmsen
A regular meeting of the Cultural Resources Board was held on March 31, 2005. The following members were
present:
Board Members present: Sue Beck-Ferkiss, Ayleen Bums, Carol Ann Hixon, Patrick Moran, Jack
Steele, Ann Wilmsen
Board Members absent: Jon Wilkinson
Staff Members present: Jill Stilwell, Libby Colbert, Cheryl Donaldson, Marty Heffernan
Guests: Jim Clark, Executive Director, Convention & Visitor's Bureau
I. Call to Order — (12:08 p.m.) Ayleen Burns
II. Consideration of agenda - No Changes
Ayleen Burns welcomed Jim Clark, new Executive Director of the Fort Collins Convention and Visitor's
Bureau. Board members and staff introduced themselves.
III. Consideration of Minutes of February 24, 2005
There were three changes to the minutes: 1) Staff Members present also included Libby Colbert', Cheryl
Donaldson, and Marty Heffernan. 2) Item IX — Scope of the CRB — Karen Weitkunat's name replaced
"Council," as the cormnents came from her. 3) Item IX — Scope of the CRB — The following item of
discussion was added to this section: "What is the Current Role of the CRB."
Motion to accept minutes as amended - Jack Steele
Second — Carol Ann Hixon
Unanimously approved
IV. Public Input - none
Discussion Items
V. Arts & Humanities Month — October
Carol Arai Hixon and Ann Wilmsen distributed a sununary of promotion ideas for Arts & Humanities
Month (A & H). They suggested creating a comprehensive promotion to encourage people to attend
cultural events rather than putting on a special event. They discussed advertising in other organizations'
advertisements during the month. (e.g. place a logo or smaller ad to promote the A & H within an already
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
existing Lincoln Center ad). The board also talked about creating buttons using the artwork selected for
the poster.
The board also discussed getting press coverage for the month's cultural activities. The idea of a
scavenger hunt related to the Art in Public Places program was discussed. Jim Clark requested an Art in
Public Places Brochure/Map from staff.
The next step in planning promotions for A & H month will be to create a timeline. Carol Aim Hixon
and Ann Wilmsen will continue to plan promotions for the month and will recruit help as necessary.
VI. Cultural Summit Meeting
The Board discussed the meeting that was held at Lincoln Center on March 30, 2005. They discussed
their concerns, likes and dislikes about the Summit. They talked about the importance of the inclusion of
nature and recreation in the process. They also discussed the potential for a tax district and a central
"clearing house" for information, tickets, etc. on all cultural events. The board discussed concern about
the next step and who is responsible for insuring the project moves forward. Staff confirmed that the
steering committee that organized the Summit will continue to work together to further the process and
to evaluate the results of the meeting.
VH. Budget Recommendation draft review
The Board suggested changes to the draft and approved the concepts stated in the draft.
Jack Steele moved to approve the stated priorities in the draft
Ann Wilmsen seconded the motion
Unanimously approved
Carol Ann Hixon will forward the final draft to staff to print on letterhead and forward it to the City
Manager.
VIII. Future Meeting Dates
Staff reminded the board of the April Fort Fund Session on Wednesday, April 27. The board decided that
the April Fort Fund meeting will begin at 3:00 p.m.
The board decided to hold a retreat on May 12, 2005 — 8:00 a.m.-12:00 p.m. to discuss the "Scope of the
CRB." Carol Ann Flixon offered to host the retreat at her house.
Jack Steele reported that he will absent for the April meeting.
IX. Committee Liaisons
The Board confirmed Liaisons and alternates for the following organizations
Art in Public Places: Ann Wilmsen (Patrick Moran)
Museum: Jack Steele (Sue Beck Ferldss)
CVB: Ayleen Burns (Ann Wilmsen)
X. Review of Past Fort Fund Events
Sue Beck Ferldss - Wonders of Women PVH— Banner was hung. No logo, but Fort Fund was listed (as
all other organizations were.
- KRFC Radio Days —No logo, no banner
XI. Committee Reports
Museum (Jack Steele)- MAC is beginning to talk about strategic planning. He reports that
limited funding is what continues to drive progranrrning and activities at the Museum. They received
very good response from the Camp Collins exhibit. There will be a donors reception May 12`h 2005.
CVB (Jim Clark) — The CVB has been working closely with the DBA and DDA and will
continue to do so. The State is relocating the 1-25 rest -stop to a location near Prospect and the CVB
Welcome Center. The CVB is hoping that this will increase traffic. The CVB is coordinating "Thunder
in the Rockies," a Harley Davidson event on Labor Day weekend.
APP (Patrick Moran) - The Board reviewed applications for the Design Consultant list. The
Board will hold a special meeting on April 6 to review the applications for the Police Building project.
XII. Other Business
Staff distributed a letter from Mary Elizabeth Lenahan from Dance Express. She responded to a variety
of comments the board members shared with her during the January Fort Fund session.
The board reviewed a letter from the Museum regarding a change in their programming and request to
maintain Fort Fund grant levels for the 2004-2005 Tier 1 cycle.
Sue Beck Ferkiss moved to accept the substituted plan for the Museum's programming.
Carol Ann Hixon seconded the motion.
Unanimously approved.
Jack Steele inquired about the master plan for the Lincoln Center. Jill Stillwell reported that she and
other staff have been working with Aller.Lingle Architects to develop a plan. Once the preliminary plan
is in place, they can start to place dollar amounts on the improvements.
X. Adjournment: 1:50 p.m.
Respectfully submitted,
Libby Colbert
Public Relations Coordinator