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HomeMy WebLinkAboutCitizen Review Board - Minutes - 01/17/2001Citizen Review Board Regular Meeting Wednesday, January 17, 2001 City of Fort Collins Human Resources Conference Room Present: Rick Aulino, Monica Garcia, Maria Martinez, Jay Molock, Carole Stansfield, and Becky Richardson. Absent: Brian Carroll Staff: Lt. Karen Carlson, Greg Tempel, Wendy Hartzell Public: None. Call to order: The meeting was called to order at 5:40 p.m. The November minutes were reviewed. Rick Aulino made a motion to approve the minutes as written. Carole Stanfield seconded the motion. No discussion and the motion carried 6-0. No meeting was held in December. Introduction of new Member: Jay Molock was introduced and welcomed to the Board. Absences: The absence policy was reviewed. Notice of absences must be written and received prior to the absence. A member may have only four absences, excused or unexcused, per calendar year and cannot have more than three consecutive absences without removal from the Board. Voice Mail Message: Becky Richardson reported that the Board received a voice mail message from a citizen who is unsatisfied with the outcome of his meeting with Sgt. Francis Gonzales. Lt. Carlson reported that in this particular case, there was no policy violation that occurred and the citizen can request that the Chief of Police review the case. Investigations can be forwarded to the Board pursuant to Section 2-139(c) of the City Code only if there is an allegation against a police officer or community service officer. This case involves a civilian employee so the matter is outside of the Board's jurisdiction. Becky Richardson will return the call and convey this information to the citizen. Discussion of Cases Reviewed: Case #A1 2000-25 — Maria Martinez reported that she, Brian Carroll, Carole Stansfield and Monica Garcia (alternate) reviewed this case regarding a shooting that occurred at a 7-11 store. This case included reviewing the procedures concerning discharge of firearms. The subcommittee found that the investigation was sufficient and accurate. They did make recommendations to simplify the report when possible and to use more visual aids. Brian Carroll prepared the memo. Lt. Carlson will send to the Board members a copy of the memo and the minutes. She reported that Police Services is in the process of reviewing its procedures for submitting reports that are voluminous. Pending Cases: Case 2000-33 — It was reported that an extension had been filed for this case, however the Board was unable to approve the extension because it did not have a scheduled meeting. The case is currently at supervisors' review and should be ready for the CRB the week of January 22. The subcommittee for this case is Maria Martinez, Rick Aulino and Becky Richardson, with Carole Stansfield as the alternate. Rick Aulino made a motion that the extension be granted to January 29, 2001, as good cause for the extension has been shown. Monica Garcia seconded the motion. There was no discussion and the motion passed 6-0. New Business: Case 2000-31 — Subcommittee names were drawn for this case as follows: 1. Monica Garcia — Chair 2. Rick Aulino 3. Becky Richardson 4. Jay Molock 5. Maria Martinez 6. Carole Stansfield 7. Brian Carroll The subcommittee will have 45 days to review the case and can request an extension of an additional 30 days. The subcommittee selected Wednesday, February 7 at 5:30 at the Human Resources conference room to review the case. This case started out as a discourtesy complaint. During the interview process, it was discovered that there were also use -of -force issues as well. The parties to the case were discussed to determine if the Board members had a conflict of interest. Training: Upcoming training was discussed. The City Clerk's office is sponsoring a workshop on Board member roles and legal issues. RSVP by January 22. Additional training is available and will be held at the CIC Room at 300 Laporte Avenue. Workshops currently scheduled are: BC101 — January 25, 5:30 to 7:30 p.m. January 26, 1:00 — 3:00 p.m. 2 BC102, Legal Issues — February 1, 5:30 — 7:30 p.m. February 2, 1:00 — 3:00 p.m. Citizen's Police Academy will be offered in the fall. Lt. Carlson will set up Policing in a Free Society — meeting with the Chief and discussion of police procedures. Pet Project: Tabled until February. Old Business: The Bylaws were amended to change the election date from September to March. An amendment to the Bylaws must be presented at a prior meeting of the Board, which had been done in November, and approved by a two-thirds majority of the Board. Becky Richardson made a motion that the amended Bylaws be approved. Rick Aulino seconded the motion. There was no discussion and the motion passed 6-0. The Board reviewed its Year-end Report. Rick Aulino made a motion to accept the Year-end Report as written and forward it to the City Clerk's Office. Monica Garcia seconded the motion. There was no discussion and the motion passed 6-0. The Board discussed having written information about the complaint process to give to citizens. Lt. Carlson will be forwarding this information to Executive Staff of Police Services for review. She will include the reasons or criteria under which cases will be submitted to the CRB for review. She will bring a draft of this information to the Board in February. Rick Aulino discussed the fact that of the six cases reviewed to date, five have needed extensions and raised the question of whether or not this deadline should be extended to give Police Services more time. It was discussed by the Board and noted that the difficulty is in getting witness summaries returned within the set fimeframe. Lt. Carlson stated that Police Services prefers to leave the procedure as it is and to request extensions of time when necessary. Rick Aulino suggested that the Board reflect on its work over the past year for purposes of Board improvement. What went well? What could use improvement? There was discussion about contacting past witnesses or members of the public who came before the Board with a questionnaire. Rick Aulino offered to draft a questionnaire and email it to Board members for discussion at its February meeting. 9 The Board discussed it's past social event and agreed to plan another for sometime in the spring Lt. Carlson will check with the City Clerk's Office regarding Board terms and consecutive membership terms. Adjournment: Rick Aulino made a motion to adjourn the meeting. Becky Richardson seconded the motion. There was no discussion and Next the motion passed 6-0. The meeting adjourned at 7:10 p.m. Wednesday, February 21 at 5:30 p.m. in the Human Resources Conference Room. Chair V WAI&C r-d-�_ 2