HomeMy WebLinkAboutLibrary Board - Minutes - 02/10/2005LIBRARY BOARD MINUTES
REGULAR MEETING — FEBRUARY 10, 2005
6:00 P.M.
Council Liaison: Marty Tharp Staff Liaison: Brenda Cams
(Phone 221-6670)
Chairperson: Ralph Olson
(Phone: 898-0863)
A regular meeting of the Library Board was held on February 10, 2005 in the Ben Delatour
Room of the Main Library at 201 Peterson Street. The following Library Board members were
present: Nina Bodenhamer, Ralph Olson, Mary Robertson, and Molly Thompson.
Library Board Members Absent: Bob Bums, Don Ochlerts, Melissa Pattison
City Staff Members Present: Brenda Cams and Marjorie Teklits
Friends of the Library Liaison: Sharon Bleicher
Guest: Jean Blaylock, League of Women Voters
The meeting was called to order at 6:00 p.m. by Chairperson Ralph Olson. Molly Thompson
moved to approve the minutes of the January 13, 2005 meeting; Mary Robertson seconded the
motion, and it was unanimously approved.
Correspondence:
With reference to the January 27`s memo sent to Board members regarding upcoming training
classes, Brenda reminded the Board that responses are due to the City Clerk's office by February
21". Ralph added that Board Members have participated in these classes in the past and found
them very worthwhile.
Copies of the final Library Board 2004 Annual Report were distributed. In addition, copies of
the City Council Agenda Item Summary dated February I regarding the Citizen Initiated Ballot
Measure Which Would Repeal the Sales Tax on Grocery Food were distributed.
Reports/Presentations:
a. Director's Report - Brenda Cams
City staff recently met with Bayer Properties regarding plans for a southeast branch in the
new Lifestyle Center they are developing. The project is progressing on track, and they
are still interested in including a library branch. Architect Michael Brindle is working on
the project with us.
Some members of the Library Management Team took tours of four new or remodeled
libraries along the Front Range in order to get ideas about missing components or needed
adjustments in order to provide feedback to the architect. The idea is to achieve the best
design versatility and flexibility possible.
Sharon asked about a timeline for construction. Brenda said although a timeline has not
been determined as yet, construction could begin within a few months of contract
signing.
b. Friends of the Library — Sharon Bleicher
The Friends have been off to a busy start in 2005:
They have approved the Library's request list in full: $92,375 .
The Friends are contributing to this year's Read On Fort Collins program in April.
The Mid -Winter Book sale is scheduled for March 11-13 at Harmony Library.
The latest edition of the Friends' Newsletter contains information about the impact of a
grocery tax repeal. Sharon shared copies with the Board.
The Friends would like to invite a member of the Library Trust to one of their meetings.
Old Business:
a. Election of Officers — Mary Robertson
The nominating committee recommended maintaining the Board's present officers for
2005: Ralph Olson as Chairperson, and Don Oehlerts as Vice -Chair. Nina Bodenhamer
moved to accept the recommendation; Molly Thompson seconded the motion, and it was
unanimously approved.
New Business:
a. Quarterly Newsletter
Molly Thompson volunteered to help with the creation of the Board's Quarterly
Newsletters. Marge will give her previous issues to help provide some background
information about articles of interest.
Some suggested topics of interest for the next issue include:
News from the Friends of the Library, including March Book Sale
Circulation statistics
Year-end summaries
Southeast branch progress
Local History and how it played a part in the historic preservation award given to
the City
Partnerships the Library is involved with (Irish Elementary, Leap Pad donation)
(Brenda will ask Children's staff to take a photo of a child using one of the Leap
Pads so that the Board can use it in their newsletter).
Brenda said the Library Trust would like to be able to have copies of the latest edition for
the guests at their March 6`h brunch event at Harmony Library. If a draft is ready before
the event, Ralph, Nina, Molly and Brenda will meet to finalize it.
b. Public Relations Idea — Nina Bodenhamer
Nina said there is a READ poster kit available from ALA. She has spoken to Library staff
members Ken Draves and Lu Benke about it and has even lined up a photographer to
donate his services. Ideas for possible photos included past Library Board members (Chris
Kneeland, Susan Kirkpatrick), a Budweiser horse, and Annie the Railroad Dog.
C. 2005 Committees — Ralph Olson
Board members reviewed and updated the schedule of committee reports for 2005. Molly
and Nina will head up the Public Relations committee and will give quarterly reports and
monthly updates; it was suggested that Bob continue with his work on Emerging Trends
with Don replacing Joan. They may report quarterly, or as needed. Mary and Ralph will
continue with Library Funding and will report as needed. In addition, a representative
from the Library Trust will be invited in June and November, Council Liaison to the
Board will be invited in May, August, and November, and the Vice President of FRCC
and the Dean from Morgan Library will be invited some time during the year. Copies of
the committee schedule will be revised as needed at the March meeting.
Round -Robin:
Guest Jean Blaylock said that the League of Women Voters are planning to distribute a
leaflet on the current ballot issues.
Brenda thanked Ralph Olson for attending the February I" Council Meeting. She also
appreciated his presence at the Preserve America Community Award festivities.
The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Q ���c e 7.ee C4
Marjorie Teklits
Administrative Secretary