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HomeMy WebLinkAboutLibrary Board - Minutes - 01/13/2005LIBRARY BOARD MINUTES REGULAR MEETING - JANUARY 13, 2005 6:00 P.M. Council Liaison: Marty Tharp I Staff Liaison: Brenda Cams Chairperson: Ralph Olson A regular meeting of the Library Board was held on January 13, 2005 in the Ben Delatour Room of the Main Library at 201 Peterson Street. The following Library Board members were present: Nina Bodenhamer, Bob Burns, Don Oehlerts, Ralph Olson, Melissa Pattison, Mary Robertson, and Molly Thompson. City Staff Members Present: Friends of the Library Liaison: Guests: Brenda Cams, Marty Heffernan and Marjorie Teklits Absent Rudy Maes, former Library Board Member Jean Blaylock, League of Women Voters The meeting was called to order at 6:00 p.m. by Chairperson Ralph Olson. Don Oehlerts moved to approve the minutes of the November 10, 2004 meeting; Bob Burns seconded the motion, and it was unanimously approved. Library Board members introduced themselves and welcomed new members, Nina Bodenhamer and Molly Thompson, to the Board. They also expressed their appreciation to Rudy Maes for his years of service on the Board. Correspondence: Copies of the November 24 letter from Linda McNamara, Executrix of the Holman Estate, was shared with the Board. In her will Karen Holman listed the Library as the recipient of a $10,000 bequest with 50% to be used for the purchase of large -print and audio books and the remaining 50% to be used as the Library Board decides. Mary Robertson moved to hold the bequest in the general fund of the Library Trust. Don Oehlerts seconded the motion and it was unanimously approved. A letter of thanks to the Library dated November 25, 2004 from the Eracism Film Series Committee was shared. Various Library staff members worked with the committee to select films, and speakers, planned publicity and helped in organizing and monitoring the film series events on behalf of the library. Lastly, copies of the December 8 memo from the City Clerk's office about Policy Changes Regarding Public Participation at Boards and Commissions meetings was distributed. Reports/Presentations: a. Director's Report - Brenda Cams Written Directors Reports covering December and January were included in folders as well as recent customer comments. A library architect has been hired and will meet with Bayer architects next week regarding preliminary plans for the design of a southeast branch in the Lifestyle Center. Marty Heffeman said Library Board members will be invited to participate in the design process when the project is approved. Their feedback will be taken to the architects and design staff which will result in a conceptual design. It is hoped that the developer can get commitments from the tenants they need for the project, and we should know in the next couple of months if the project will move forward. Marty Heffernan gave a brief background of the Building on Basics (BOB) capital improvement package for the new members and explained that it is critical to get technology funding for the Library extended. Brenda thanked Ralph Olson, Mary Robertson and Don Oehlerts for attending the special breakfast hosted by the Friends of the Library in celebration of the Library reaching the 2 Millionth Check -Out. Board members were given a list of 2005 meeting dates, copies of the applications of the new Board members, the final 2005 Work Plan, the latest Quarterly Newsletter, an updated telephone list, the revised Boards and Commissions Manual, and recent newspaper articles about the Library, including David Roy's Soapbox about the impact of a grocery tax repeal. b. Friends of the Library As Sharon Bleicher was unable to attend tonight's meeting, a report from the Friends will be scheduled for a future meeting. C. Emerging Trends - Bob Bums Bob said libraries continue to play a role in the national press --everything from Jay Leno's show to the Christian Science Monitor. The biggest news is Googles' decision to digitize holdings of five major research libraries; this will bring to the library user the opportunity to look at holdings of some of the biggest libraries in the country. It received mixed reactions from the press, but most were favorable. Due to time constraints, copies of other articles of interest will be shared with the Board at the next meeting. New Business: a. Annual Report - Ralph Olson Mary Robertson moved to approve the draft 2004 Annual Report, Don Oehlerts seconded the motion, and it was unanimously approved. b. Nominating Committee for New Officers Mary Robertson volunteered to chair the nominating committee, and Melissa Pattison volunteered to assist. They will bring their recommendations for new officers to the February meeting. C. Potential Budizet Reductions - Marty Heffernan Marty Heffernan said, when they meet tomorrow morning, the Finance Committee will be discussing various budget reduction scenarios provided by City staff in the event a grocery tax repeal is approved by voters in April's election. The two newest scenarios (numbers 3 and 4) will be made public information after they are presented to the Finance Committee. Council members will likely determine their position on budget reductions so that voters know what services would likely be lost if the repeal is approved. He also told Board members that they may talk about the affects resulting from a tax repeal to residents if they speak as private citizens but, when representing the Library Board, they are not permitted to use City resources to advocate for or against the repeal or encourage people to vote one way or the other. Round -Robin: Ralph Olson explained to the new members the background for the Board's Quarterly Newsletter and invited them to participate in developing future editions. Bob Burns mentioned he is attempting to get information about the new library facility in Telluride. Brenda suggested contacting them directly but that, although the information will be helpful, it is not critical at this time. The meeting was adjourned at 7:50 p.m. Respectfully submitted, Marjofle Teklits Administrative Secretary