HomeMy WebLinkAboutCultural Resources Board - Minutes - 01/26/2005City of Fort Collins
Cultural, Library and Recreational Services
Lincoln Center
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting - Wednesday &Thursday, January 26 & 27, 2005
3:00 p.m. (1/26) & 12:00 p.m. (1/27)
Fort Collins Museum/Lincoln Center
11 Council Liaison: Karen Weitkanat Staff Liaison: Jill Stilwell 11
Chairperson: Ayleen Bums Phone: 225-3937 (h)
Vice -Chair: Ann Wilmsen
A regular meeting of the Cultural Resources Board was held on Wednesday, January 26, 2005 at
3:00 p.m., at the Fort Collins Museum. Following the meeting, at 3:30 p.m., the Board held a Fort
Fund Grant Session. The Funding session continued on Thursday, June 24 at 12:00 p.m., at the
Lincoln Center. The following members were present:
Board Members present: Sue Beck-Ferkiss, Ayleen Bums, Carol Ann Hixon, Patrick J.
Moran, Jack Steele, Jon Wilkinson, Arm Wihnsen
Staff Members present: Jill Stilwell, Libby Colbert
1. Call to Order- (3:08 p.m.) Ayleen Burns
if. Consideration of agenda - No Changes
M. Consideration of Minutes of December 16, 2004
Motion to accept minutes — Sue Beck- Ferkiss
Second — Ann Wilmsen
Unanimously approved
IV. Review of Fort Fund Process -
The Board and staff discussed questions related to specific applications and
reviewed the Fort Fund budget for the session.
In regard to CSU's Theatre Department application requesting $8000 -
Jack Steele moved to consider the application for only $4,000 since it was one application
and, according to the Fort Fund Guidelines, each application is be considered for a
maximum of $4,000.
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
Carol Am Hixon seconded the motion
Unanimously approved
V. Fort Fund Presentations -
From 3:30 p.m. to 8:35 p.m. the Board heard presentations from organizations applying
for support from Tier #2 and Tier #3 (Special Event and Fundraising) of Fort Fund.
VI. Quarterly Meetings with Council Liaison — Karen Weitkunat
Ayleen Bums and Jack Steele summarized their meeting with Karen Weitkunat. They
discussed the role of the Cultural Resources Board in the City and community and the
economic vitality and growth of Fort Collins. They reported that the meeting was
encouraging and the board looks forward to continued communication with Ms.
Weitkunat.
Jack Steele asked staff to give the two new board members copies of the document
created in 2004 that outlined the role of the Museum in the commuuty.
VII. Funding Allocations (1/27/05, 12:00 p.m.) -
The board discussed adding the formula to estimate the economic impact of an event to the
application. There was also some discussion about organizations that apply to Fort Fund
primarily for recognition and for minimal funding
Jon Wilkinson moved to not fund the three lowest scoring events/applications.
Jack Steele seconded the motion
Discussion — the board discussed the motion and the reasons for and against funding these
events.
Jon Wilkinson modified the motion to not fiord only the two lowest scoring
events/applications.
Carol Ann Hixon seconded the motion
Discussion — the board discussed the motion
Unanimously approved
The Board recommended funding for the events based on numerical rankings
(see attached recommendations).
There was discussion about particular events and the distribution of fiords.
Jack Steele moved to recommend funding in the amount of $28,350 (Fund 1 dollars) and
$12,500 (Fund 2) for the January 2005 session for the events indicated on the attached
document.
Jon Wilkinson seconded the motion
Unanimously approved
The board mentioned that they would like to take time in a future meeting to discuss the
following items related to the Fort Fund process:
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
1) organizations using some of event profits as seed money for the next year's event.
2) adding the Convention and Visitor's Bureau's formula for estimating the economic
impact of an event to the application.
3) funding organizations that apply for minimal funds but who value their event's
association with Fort Fund.
VIH. Arts & Humanities Month Poster competition
The Board reviewed a draft of the request for proposals (RFP) for the Arts &
Humanities Poster Competition. The board suggested some grammatical changes.
Carol Ann Hixon moved to accept the amended RFP.
Jack Steele seconded the motion
The board brainstormed ways to advertise the RFP, which included the following:
- all schools (public, private, etc)
- public service amiouncements and press releases
- Channel10
- Boys and Girls Club
- City of Fort Collins Youth Activity Center
IX. Review of Fort Fund Events -.
Senior Center/Senior Prom — Jon Wilkinson reported a great event for all ages. There
was no banner or printed material, but Jon was recognized as the Fort Fund representative
(via an announcement).
City of Fort Collins/Recreation Dept. - Winter Wishes - Jon Wilkinson - Very good
event and nice collaboration with the Fort Collins symphony.
X. Committee Reports/Event Updates —
Ayleen Burns shared information and a newspaper article about the new director of the
Convention and Visitor's Bureau.
XI. Other Business —
Jack Steele will not be attending the February meeting.
The Board asked that the quarterly meeting with Council Liaison be added to a future
agenda, specifically with the intent to discuss the scope of the Cultural Resources Board's
charge.
XII. Adjournment: 1:50 pm
Respectfully submitted,
�xI Lz� c Go
Libby Colbert
Public Relations Coordinator
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424