HomeMy WebLinkAboutCultural Resources Board - Minutes - 01/23/2004Cultural, Library and Recreational Services
Lincoln Center
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting and Fort Fund Session — January 23 & 24, 2004
3:30 p.m. and 12:00 p.m.
Lincoln Center
Council Liaison: Karen Weitkunat Staff Liaison: Jill Stilwell
Chairperson: Ayleen Bums Phone: 225-3937 (h)
Vice -Chair: Ann Wilmsen
A regular meeting and Fort Fund Session of the Cultural Resources Board were held on Wednesday, January 23
and Thursday January 24 at 3:30 p.m. and 12:00 p.m., respectively. The following members were present:
Board Members present: Ayleen Burns, Loren Hooper, Jack Steele, Jon Wilkinson, Ann Wilmsen
Board Members absent: Marilyn Barnes
Staff Members present: Jill Stilwell, Libby Colbert
I. Call to Order — (3:30 p.m.) Ayleen Burns
II. Consideration of agenda - no changes
Ill. Consideration of Minutes of December 4, 2003
Motion to accept minutes as amended — Jon Wilkinson
Second — Loren Hooper
Passed Unanimously
IV. CBCA Award — Ann Wilmsen and Jennifer Sterling Beccard presented the folder of materials that was
submitted for the award nomination to the Carol Ann and Gary Hixon. There will be a formal
announcement of their award at the luncheon. It was suggested that a newspaper reporter go to the
luncheon. Staff will submit local press releases after the formal announcement. The Board discussed
having a local event to honor the Hixons and will discuss this more at the February meeting.
V. Review Fort Fund Process- The Board discussed the distribution of funds and addressed specific
questions regarding the applications. Ayleen Bums mentioned she is in conflict with the NCAA event,
as she has applied to the show as an artist. Ayleen Burns will complete a "conflict of interest' form and
remove herself from voting on this event. Clarification was made on the Kids at Heart program and their
relationship to the Heart of the Rockies Christian Church. Staff clarified specific budget numbers on
three applications.
VI. Fort Fund Presentations — From 4:00 p.m. to 8:40 p.m., the Board heard presentations from
organizations applying for Tier #2 and Tier #3 support from Fort Fund.
VII. Review of Fort Fund Events —
Elderhaus Senior Citizen Prom — Jon Wilkinson did not attend.
VIIL Committee Reports/Event Updates —
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
Art in Public Places — No report. Jon Wilkinson asked someone replace him as liaison. The Board will
resolve this at the elections in February.
Museum — Jack Steele mentioned that he would like to continue being the liaison for the Museum. The
Museum has increased the MAC Council to nine (9) members and two (2) liaisons. They discussed how
to best represent the people of Fort Collins. They are developing a new strategic plan and suggestions for
new exhibits.
CVB — no report
Arts Alive — Ann Wilmsen mentioned that she would attend Arts Alive meetings.
DC. Fort Fund funding recommendations
The Board discussed concerns related to specific applicants. Two applicants, Food Bank of Larimer
County and Poudre School District, have events that occur within thirty (30)days of the funding session.
The Food Bank has always applied in January for a late February event that has occurred more than thirty
days after the funding session; however, in this year's calendar, the event falls within thirty days of the
funding session.
Jon Wilkinson moved to not penalized the two organizations based on the issue of dates because
of history with the Food Bank.
Jon Wilkinson rescinded his motion
Jack Steele moved to not penalized groups this year based on the date issue, but to write a letter
to the applicants indicating the rule in the guidelines and that the Board will strictly
enforce the rule in the future.
Jon Wilkinson seconded the motion
There was some discussion on the motion.
Unanimously approved
The Board discussed the issue of partnerships between organizations applying for funding, specifically
the Food Bank and the Poudre School District Foundation. In the case of the Food Bank, the Board
decided to fund the Food Bank and the Poudre School District collaboration because the Food Bank is
not "donating" money to the School District. The Board will generate a new guideline for collaborations.
In this discussion, the Board must decide the organization against which the funds get charged. This item
will go on the February or March agenda.
Jack Steele moved that the Board not fund Girl Scouts/Poudre School District Collaboration for
the Journey Conference for Young Women because it is not open to the public.
Loren Hooper seconded the motion
Unanimously approved
The Board discussed and made recommendations for funding (attached). Board liaisons were chosen for
each event.
Jon Wilkinson moved to recommend funding to City Council as described in the meeting.
Loren Hooper seconded the motion.
Unanimously approved.
X. Other Business: None
XI. Adjournment: 1:50 p.m.
Respectfully submitted,
Libby Colbert
Public Relations Coordinator