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HomeMy WebLinkAboutCultural Resources Board - Minutes - 07/29/2004Cultural, Library and Recreational Services Lincoln Center CULTURAL RESOURCES BOARD MINUTES Regular Meeting— July 29, 2004 12:00 p.m. Lincoln Center Council Liaison: Karen Weitkunat Staff Liaison: Jill Stilwell Chairperson: Ayleen Bums Phone: 225-3937 (h) Vice -Chair: Ann Wilmsen A regular meeting of the Cultural Resources Board was held on Thursday, July 29 at 12:00 p.m. The following members were present: Board Members present: Ayleen Burns, Loren Hooper, Jack Steele, Ann Wilmsen Board Members absent: Sue Beck-Ferkiss, Jon Wilkinson Staff Members present: Jill Stilwell, Libby Colbert, Cheryl Donaldson I. Call to Order — (12:04 p.m.) Ayleen Burns II. Consideration of agenda - No Changes III. Consideration of Minutes of June 23 & 24, 2004 There were two correction to the minutes. Ayleen Bums reminded staff that she had reported on the Wine Fest event and the absence of a logo in the Wine Fest program. Staff will send a letter to the organization to remind them to include the logo in the future. Jack Steele (not Wilkinson) abstained from the motion to accepting the minutes. Motion to accept minutes as amended — Loren Hooper Second — Jack Steele Passed Unanimously IV. Museum Memo Staff reported that the Interim City Manager lifted the freeze in the Museum's Education position. Therefore, there was no need for the Board to write a memo to City Council encouraging them to recommend this action. The Education position will be advertised and staff expects some strong regional candidates. V. Building on Basics (BOB) Jill Stilwell described the status of the City's Building on Basics project. Council narrowed the BOB list to 39 projects, which includes all three of the Board's recommendations for Cultural Facilities improvements/new projects. Jill Stilwell reported that many citizens have voiced concern about the future of the current Lincoln Center and are interested in maintaining and upgrading the facility. Staff has already begun the process of prioritizing improvements, but they have not placed dollar amounts on these items. Staff reported that storage space is one of the largest problems at the Lincoln Center. 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 The Board asked for an update on the Museum's activities and Cheryl Donaldson reported that they have moved their educational programs into the building across the street for the winter. The Library facility could potentially become an ideal administrative, storage and research site, but because the ceilings are low, it is not an ideal exhibit space. The feedback from the public is that they want the Library space to continue to be used as a public space. Since the plans for the Library are uncertain, the plan for the Museum is to go ahead with the 10,000 sq. ft. addition. Cheryl Donaldson also reported that Cultural Services and Arts Alive are working with Fran Holden to develop a Cultural Plan for the city. They are currently developing a profile of the community and will then work with focus groups, including CRB, to develop the plan. The Board discussed learning more about the Lincoln Center and requested a tour of the facility. Staff will host a''/z hour tour at 11:30 a.m. on August 26, prior to the next board meeting. VI. Member resignation/New Member process Staff presented a resignation letter from Marylin Barnes who left the Board due to health reasons. The Board reported that the vacancy she leaves on the board will not be filled until December when the City conducts its annual recruitment for Boards & Commissions. VH. Arts & Humanities Month Ayleen Bums and Ann Wilmsen approached the DDA and DBA to recruit support for Arts & Humanities month. The DDA financially supports `bricks and mortar' projects only, but the DBA has offered some financial support to help promote the month's activities. The board discussion possible ways to celebrate and ways to advertise Arts & Humanities month. They discussed hosting a poster art competition with the Poudre School District. Staff will talk with Ellen Martin, Lincoln Center Visual Arts Administrator regarding this possibility. The board also discussed other ways to promote the month including writing a story for or placing an advertisement in the Lincoln Center programs as well as highlighting the CBCA Hixon award. Staff will place the following item on the November agenda: "Exhibit/Competition for Arts & Humanities Month" VIII. Quarterly visits with Council Liaison The board decided that it is a good idea to meet with Karen Weitkunat (Council Liaison to the Cultural Resources Board) twice a year (Autumn/Spring). Ayleen Bums will contact Karen in September to arrange a meeting. Board members will rotate meetings with the liaison, so she gets to know the whole board. IX. Review of Fort Fund The board discussed the $500 minimum that the board uses when allocating funds. The guidelines state that applicants can not apply for less than $500, but they do not state that the Board can not disburse less than $500 for an event. The board decided to leave the guidelines as is in regard to this issue. The board also discussed the issue of funding applicants who apply for meetings rather than events. If the "event" or "meeting" meets the guidelines then the board will hear a presentation and rate the applicant. The intention is for the board not to fund monthly meetings of organizations. The board discussed adding an anti -discrimination clause to the guidelines. Ann Wilmsen moved to accept the following language to the Fort Fund Guidelines: "The Cultural Resources Board is governed by the City code and policies regarding anti -discrimination." Loren Hooper Seconded Unanimously approved X. Review of Past Fort Fund Events String Program of Northern Colorado — Loren Hooper missed Crossroads Safehouse Fabric of Legacies — Ann Wilmsen missed PrideFest — Ann Wilmsen — good event and good turn -out Ann Wilmsen will not be able to attend the Horsetooth Marathon Swim or the International Fest events. XI. Other Business The board talked about the potential ballot issue regarding the repeal of the sales tax on groceries. They also reminded each other about the upcoming Arts Alive chalk artist event. X. Adjournment: 1:40 p.m. Respectfully submitted, Libby Colbert