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HomeMy WebLinkAboutCultural Resources Board - Minutes - 09/30/2004Cultural, Library and Recreational Services Lincoln Center CULTURAL RESOURCES BOARD MINUTES Regular Meeting — September 30, 2004 12:00 p.m. Lincoln Center 11 Council Liaison: Karen Weitkiinat Staff Liaison: Jill Stilwell 11 Chairperson: Ayleen Burns Phone: 225-3937 (h) Vice -Chair: Ann Wilmsen A regular meeting of the Cultural Resources Board was held on Thursday, September 30 at 12:00 p.m. The following members were present: Board Members present: Ayleen Bums, Loren Hooper, Jack Steele, John Wilkinson, Ami Wilmsen Board Members absent: Sue Beck-Ferkiss Staff Members present: Jill Stilwell, Libby Colbert, Cheryl Donaldson, Brent Carmack I. Call to Order — (12:06 p.m.) Ayleen Burns II. Consideration of agenda - No Changes III. Consideration of Minutes of August 26, 2004 Jon Wilkinson reported a misspelling of his name. Motion to accept minutes as amended — Loren Hooper Second — Ann Wilmsen Passed Unanimously Discussion Items IV. Arts & Humanities Month — October Ayleen Burns and Ann Wilmsen reported on the progress in promoting Arts & Humanities Month. With help from the DBA and graphic designer, Brad Randall, they produced bookmarks and posters that were distributed locally. The poster highlights cultural events happening in October and also lists the Arts Alive website calendar for a complete listing of arts events. The bookmarks list Fort Collins cultural organizations. The bookmarks and posters were presented at the Convention and Visitors Bureau (CVB) Board meeting. The board was impressed with them and discussed expanding this project to distributing a similar bookmark in area hotels. Ayleen Burns and Ann Wilmsen stated they want to spearhead this project with Arts Alive. The board discussed options for creating a calendar bookmark for the hotels. It was also suggested that a monthly email with the Arts Alive calendar attached could be sent to hotels. Jon Wilkinson moved to pursue the development of a year-round `bookmark' calendar project for the hospitality industry Loren Hooper seconded Unanimously approved 417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424 Page 2 — CRB September 2004 Meeting Minutes Loren Hooper reported that he spoke with Jana Webster -Wheeler of the Poudre School District (PSD) about holding a competition to design the next Arts & Humanities Month poster. There was interest from the school to pursue collaboration. Ellen Martin, Lincoln Center Visual Arts Administrator, and Libby Colbert will meet with Jana next week to discuss combining the Youth Arts Month Exhibit with a Arts & Humanities Month poster design competition. The board stated that they should have a discussion about how involved Board Members will be on future projects. Staff will put this item on the next agenda. The board also asked that the proclamation be added to the press release for Arts and Humanities month. V. Work Plan The board and staff discussed the 2005 Work Plan that is due to the City Clerk's Office on November 30, 2004. Items to be added to the Work Plan included: Facilitate awareness for the Arts & Humanities in October as well as throughout the year, Mayor's Award for the Arts, and Advocate for Cultural projects on BOB. The Board also discussed the Food Tax issue and how that might affect cultural services in the city if it were to pass. The vote is scheduled for the April election. It was mentioned that board members can advocate against the issue as long as they don't use staff time. City Council asked the interim City Manager to list areas that would be affected if the issue were to pass. Ann Wilmsen asked how the tax works and staff reported that finance has a PowerPoint presentation that the Board could borrow in order to better understand the issue. Staff will make changes to the Work Plan and send the Board a revised copy in the next meeting's agenda packet. VI. Annual Report Staff reviewed the last year's minutes and listed accomplishments to include on the Annual Report. Board members had the opportunity to comment and suggest items. Staff will update the report with the suggested changes and present a revised version at the October meeting. VII. Fort Fund Staff distributed an email from Anne Macdonald of Arts Alive indicating that their Business Workshop funded by Fort Fund that was scheduled for September 7th was cancelled due to "both lack of quick response from local businesses and the resignation of the CBCA Executive Director." Arts Alive requested the Board's permission to use the Fort Fund monies for activities related to the development of a Community Cultural Plan. The board discussed the request and the fact that it is a completely different project and not an `event.' Jon Wilkinson moved to not honor Arts Alive's request Jack Steele seconded Unanimously approved Staff reported that Thomas Kearney of Christian Arts Theatre requested a change in date and venue of his play. Jack Steele moved to allow the change and date and venue of the play Jon Wilkinson seconded Unanimously approved Doug Lowe of the Front Range Chamber Players (FCRP) wrote a letter to the Board indicating a change in their season programming and requesting continued funding for their season, despite the changes. Due to a scheduling conflict at the Lincoln Center, the FRCP cut one performance from their season and also changed location. These changes will require additional publicity and marketing. Page 3 — CRB September 2004 Meeting Minutes Ann Wilmsen moved to let FRCP keep the Fort Fund grant for their revised season Loren Hooper seconded Unanimously approved VIII. Art in Public Places (APP) liaison Sue Beck Ferkiss reported at the last meeting that she will be unable to serve as liaison to the APP Board for the rest of the year. Staff asked for another Board volunteer to fill-in as liaison. Ann Wilmsen volunteered to attend the meetings through the end of the year. APP meetings are held the third Wednesday of the month at 3:30 p.m. at the Lincoln Center. The board also discussed the dates for the Cultural Resources Board meetings for the rest of the year. November 18`h was proposed as a possible alternative for the November meeting. This will be discussed further at the October meeting. The board decided to have their traditional luncheon meeting on December 30`h. Location will be determined at a later date. The new location will be posted accordingly. IX. Review of Past Fort Fund Events Historic Homes Tour- Loren Hooper — This was a very nice event. The logo was used Presto Digitators — Ann Wilmsen - good event, entertaining. Summit on Diversity- Ayleen Burns — very well advertised, very well done, logo not printed in program (no logos were printed). The Board asked to have a discussion about logos at a future meeting. X. Committee Reports - This item was postponed until the October meeting. XI. Other Business - None X. Adjournment: 1:25 p.m. Respectfully submitted, C-0 l Libby Colbert