HomeMy WebLinkAboutCultural Resources Board - Minutes - 05/27/2003Cultural, Library and Recreational Services
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CULTURAL RESOURCES BOARD MINUTES
Regular Meeting —May 27, 2004
12:00 p.m.
Lincoln Center
11 Council Liaison: Karen Weitkunat Staff Liaison: Jill Stilwell 11
Chairperson: Ayleen Burns Phone: 225-3937 (h)
Vice -Chair: Ann Wilmsen 11
A regular meeting of the Cultural Resources Board was held on Thursday, March 25 at 12:00 p.m. The
following members were present:
Board Members present: Sue Beck-Ferkiss, Ayleen Bums, Loren Hooper, John Wilkinson, Ann
Wilmsen
Board Members absent: Marilyn Barnes, Jack Steele
Staff Members present: Libby Colbert, Ingrid Decker, Cheryl Donaldson, Marty Heffernan
I. Call to Order — (12:06 p.m.) Ayleen Burns
II. Consideration of agenda - Items V. and VI. were moved to the first and second discussion items,
respectively. Other items followed in the same order.
III. Consideration of Minutes of May 27, 2004
The board requested correction of two typographical errors in board members' names and two
clarifications regarding the report on the Ice Skating Club event. Ann Wilmsen attended the event, not
Ayleen Burns. The item should have read "there was no printed material found... "
Motion to accept minutes as amended — Jon Wilkinson
Second — Loren Hooper
Passed Unanimously
rV. By-laws — Ingrid Decker, Assistant City Attorney assigned to Cultural Library and Recreational Services
(CLRS), attended the meeting to help the board finalize their by-laws. The board decided to leave the
date & time out of the by-laws. Ingrid confirmed that 4 members constitute a quorum regardless of the
number of members on the board. The board questioned the attendance policy and Ms. Decker reported
that prior written notification is necessary to excuse an absence and email counts as written notification.
In emergency situations, board members are asked to follow-up with a written note as immediately as
possible. Verbal notification of a future absence that is recorded in the minutes is also considered
sufficient notice.
Motion to accept by-laws as amended: Loren Hooper
Second: Jon Wilkinson
Staff will file updated by-laws with the City Clerk's office.
V. Fort Fund Guidelines — funding events of religious organizations
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
Board discussed instances in which they recommended funding for events that were sponsored by
religious organizations. The board expressed concern over particular events and asked guidance on
how to determine when/when not to recommend funding for these events. The board requested
specific language for the Fort Fund Application guidelines and a recommendation on how to
inform applicants of the restrictions on funding events sponsored by religious organizations.
Ingrid Decker distributed a memo that outlined restrictions on the use of Fort Fund money for
religious activities. She explained the history of the Church/State relationship and the risks and
consequences of funding such events. Ms. Decker informed the board not to discriminate on the
type of organization, but funding should be restricted to secular events, although secular events
may be difficult to define. Ms. Decker suggested the following addition, with the board's input
and edits. to the guidelines:
"Religious, sectarian or "faith -based" organizations may apply for funding, but only for events
which are secular (non -religious) in nature. Fort Fund money may not be used for events that
promote religion."
Loren Hooper moved to approve the addition to the guidelines
Ann Wilmsen seconded
Unanimously approved
The guidelines are an exhibit to all contracts, so this statement will be part of all contracts
VI. Review of Fort Fund April Session
Ann Wilmsen thought that the "allocation of funding" part of the session seemed rushed. There
was discussion that the board has become very "efficient" in their funding process and discussed
taking care during this part of the session.
VII. Arts and Humanities Month — October
Ayleen Burns and Ann Wilmsen shared the work they have done with Arts Alive to celebrate Arts
and Humanities Month in October. They decided on the catch phrase "What's Up Fort Collins."
The committee is in the process approaching the CVB, DDA and DBA for funding. The City can
offer graphic arts assistance. The Board asked to add this activity to the next year's work plan, so it
becomes part of the Board's annual activities. The next meeting with Arts Alive is June 25, 2004.
VIII. FC Museum's role in the community
Cheryl Donaldson distributed a revised document regarding the role of the Fort Collins Museum in the
community. The document is based on requests by Karen Weitkunat during the last Period Process
Review. The board suggested minor changes. The board asked Chairman Ayleen Burns to draft a cover
letter to Council with the document attached.
IX. Review of Past Fort Fund Events
Memories in the Making Tea — Alzheimer's Association — Sue Beck-Ferkiss — very nice event and they
mentioned/thanked Fort Fund in their presentation.
Still Life with Irish — Debut Theatre — Ann Wilmsen — logo was used, good performance, and Mini
Theatre was about'/a full.
X. Committee Reports
Museum — Cheryl Donaldson — The Museum will start to take part in the P Friday gallery events. They
will schedule presenters and demonstrations on the 1" Fridays. The Education Coordinator's last day is
June 8, which poses a problem for the summer programs. There was some discussion about the City's
frozen positions and the board suggested writing a memo to the City Manger/Council to encourage them
to unfreeze this critical position. Staff will put this on June's agenda. The board also discussed having
quarterly meetings with Karen Weitkunat.
CVB — Ayleen Burns — lodging has increased; Downtown Tourist Information Center kiosk (a joint
venture between DDA, DBA and CVB) is open in Old Town Square.
APP — Sue Beck Ferkiss did not attend
Arts Alive- Ann Wilmsen — there was a meeting for the Via del `Arte fundraiser
XI. Other Business
Ayleen Burns presented card that she received (on behalf of the board) from the Hixons. They thanked
the Hixons and staffs of Museum and Lincoln Center for the reception that honored them as recipients of
the Individual Leadership Award of the Colorado Business Committee on the Arts.
X. Adjournment: 1:50 p.m.
Respectfully submitted,
Libby Colbert