HomeMy WebLinkAboutCultural Resources Board - Minutes - 10/28/2004City of Fort Collins
Cultural, Library and Recreational Services
Lincoln Center
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting — October 28, 2004
12:00 p.m.
Lincoln Center
11 Council Liaison: Karen Weitkunat Staff Liaison: Jill Stilwell 11
Chairperson: Ayleen Bums Phone: 225-3937 (h)
Vice -Chair: Ann Wilmsen
A regular meeting of the Cultural Resources Board was held on Thursday, October 28 at 12:00 p.m. The
following members were present:
Board Members present: Sue Beck-Ferkiss, Ayleen Burns, Loren Hooper, Jack Steele, Ann Wilmsen
Board Members absent: Jon Wilkinson
Staff Members present: Jill Stilwell, Libby Colbert, Cheryl Donaldson, Brent Cannack
Call to Order — (12:06 p.m.) Ayleen Burns
II. Consideration of agenda - No Changes
III. Consideration of Minutes of September 30, 2004
There was one correction to item 17V in regard to the Arts & Humanities month discussion. Sentence
seven should read, "The board stated they want to explore this project with Arts Alive."
Motion to accept minutes as amended — Ann Wilmsen
Second — Jack Steele
Passed Unanimously
Discussion Items
IV. Arts & Humanities Month — October
- Poster design by students:
Staff reported on a meeting they had with Jana Webster -Wheeler of the Poudre School
District. They discussed three options for creating a poster for Arts & Hurna hies month:
1) choose artwork for the poster from the Youth Arts Month exhibit in March, 2) ask
Poudre School District teachers to participate by having students submit artwork for a particular theme
decided upon by the board, 3) send an open call to the connnunity for artwork. If the board conducted an
open call, it would include the Poudre School District. The Board also discussed incentives such as gift
certificates, tickets to shows, etc. The board decided that February 15"' would be a good date for the call
to cormnence and the deadline be the end of April.
Sue Beck Ferkiss moved to create an open call for a poster contest and make the deadline no later
than April 30, 2005
Loren Hooper seconded
Unanimously approved
417 West Magnolia • Fort Collins, CO 80521-2646 • (970) 221-6735 • FAX (970) 484-0424
The board further discussed the call and decided it should be community wide mid include ages K-
12 grade. Staff will work on the first draft of a Request for Proposals and present it at the
November meeting.
- Developing year-round promotion
There was continued discussion on how to promote the Arts and Humanities throughout
the
year, specifically in the form of a bookmark. The board stated that the promotion should
not be limited to the hospitality industry. The board discussed ways to fund the project.
The board suggested that they request funding from the Convention and Visitor's Bureau
and from the Downtown Business Association and ask for a five-year commitment. The
board discussed presentation of the bookmark, such as plexi-glass holders to display the
bookmarks, etc.
GTiTA
Ayleen Bums offered to contact the Convention and Visitor's Bureau and inquire about
funding. She will report back at the November meeting. The board can then decide on
to more formally request funding.
V. Work Plan
The Board reviewed a draft of the 2005 Work Plan and suggested changes. Staff will present a revised
draft in next month's agenda packet. In discussing the Work Plan, the board also discussed having
quarterly meetings with the Council Liaison, Karen Weitkunat. They asked that staff create an agenda
item for this at next month's meeting, so they can discuss an agenda for the meeting with Ms. Weitkunat.
The Board decided to table the discussion regarding the extent of their involvement on board projects
until the next meeting.
VI. Annual Report
The Board decided to review the draft before the next meeting and discuss changes to the draft at the
next meeting.
VII. Fort Fund— Logo requirement
The board discussed how organizations use the Fort Fund logo when publicizing their events. The issue
was raised because some organizations list "Fort Fund" but do not include the logo. This occurs most
commonly when organizations choose not to use any logos in their publication. The Board decided to
continue to ask organizations to use the logo and review incidents of organizations of not using the logo
on a case by case basis. The board will ask organizations to submit a petition for the Board's review if
they are not willing to place the logo in their printed materials.
VIII. Review of Past Fort Fund Events
Sustainable Living Fair - Sue Beck Ferkiss — attendance not as large as past years.
Hispanic Heritage Month — Ayleen Burns — nice event — the logo was printed on all materials.
IX. Committee Reports -
CVB — Ayleen Burns — Ms. Burns reported that Rich Harter resigned as Executive Director of the CVB
and a search committee has been formed to select a new Executive Director. The CVB Board feels
strongly about having the arts represented and have requested that Ms. Burns serve on the search
committee
Other committee reports postponed until the next meeting.
X. Other Business — The board discussed the next two meeting dates. The November meeting will take
place on Thursday, November 18, 12:00 p.m.-1:30 p.m.
Sue Beck-Ferkiss moved to change the November meeting fi-om November 25`h to November 18`h.
Loren Hooper seconded the motion
Unanimously approved
The December meeting will take place on Thursday, December 16 at 12:00 p.m. The location of this meeting
will be determined at the November meeting.
Jack Steele moved to approve the change of the December meeting date.
Loren Hooper seconded the motion
Unanimously approved
Jack Steele reported that he might not be able to attend the November IS th meeting.
X. Adjournment: 1:45 p.m.
Respectfully submitted,
Libby Colbert
Public Relations Coordinator