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HomeMy WebLinkAboutGolf Board - Minutes - 01/21/2004City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of January 21, 2004 Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Stacy Kelley, Administrative Aide at 416-2265. Call Meeting to Order: Board Chairperson David Johnson called the meeting to order at 7:00 p.m. Lauren DeRosa called and said she would be absent. Items of Note: • Jerry introduced Dan Preble as our new Board Member. Dan previously served on the Board from July of 1984 until June of 1992. During his term he attended 63 out of 67 meetings. He was the coordinator of the Junior High Golf Program as well as a Junior High School Teacher. Dan mentioned that he has just retired after 31 years of teaching and coaching. He is adjusting to retirement and is looking forward to being on the Golf Board again. • Jerry also introduced the new City Park Nine Golf Professional/Concessionaire Dave McCleave. Dave grew up in Fort Collins and he is excited to be back home. David Johnson said that Claire Nelms, Grant Sherwood, and the rest of the Review Committee made an excellent and wise decision in the Golf Professional application process. Approval of Minutes: On a motion by Larry Buckendorf, seconded by Grant Sherwood, the Board unanimously (6:0) approved the Minutes of the November 19, 2003 Regular Meeting. Citizen Participation: None at this time. Final Vote on Proposed Amendments to the Golf Board Bylaws At the last Regular Meeting of November 19, 2003, the Board voted unanimously (6:0) to Introduce the Proposed Amendments to the Golf Board Bylaws as submitted by staff, with a Final Vote scheduled for the next Regular Meeting, as required per Article X (Amendments to Bylaws) of the Bylaws. The Proposed Amendments consist of officially adding the Board Secretary to be the next person in the chain of command if the Chairperson or Vice Chairperson is unavailable; as well as the modification and elimination of several portions of the existing Bylaws to bring them up-to-date and make them consistent with the City Charter and Code, as proposed by Assistant City Attorney Ingrid Decker. Both State Law and City Council have revised several policies that have impacted Boards and Commissions existing Bylaws in Fort Collins, specifically with regard to Open Meetings issues, Executive Session Guidelines, Public Notice Requirements, etc. Also, several portions of the existing Bylaws are outdated. Larry Golf Board Minutes January 21, 2004 Page #2 Buckendorf moved to approve, seconded by Mike Sanders. The motion was unanimously (6:0) passed. Discussion on the Golf Fund 2003 Financial and Statistical Reports Jerry gave an overview of the past year's financial status. He stated that the Golf Fund was $212,000 short of achieving 100% of Operating Revenues. January 2003 was probably the best month of the year. After the March blizzard revenues kept falling. Also, construction at the courses had a great impact on the number of rounds played at the courses. The major factor that impacted revenues was the poor economy. The total number of rounds are down 15,000 from 2002. City Park Nine was impacted the most. Annual Pass rounds and sales were down in 2003. Collindale Concessions were revised after Brauns came on board. In addition to a cash payment, they have made in -kind improvements including the wall in the banquet room and upgrades in the kitchen, etc. Jerry explained to the Board that the Golf Division is going to be more aggressive with marketing and promotion, for example the Golf Division has joined the Chamber of Commerce. Collindale Golf Professional Jim Greer said most people in the golf business are pretty optimistic and he is cautiously optimistic. Jerry is seeing more problems with cities that are over built. Approval of the Golf Board 2003 Annual Report Jerry prepared a draft copy of the 2003 Annual Report for the Board, which is due to the City Clerk by February 1. Larry Buckendorf moved to approve, and Mike Sanders seconded. The motion was unanimously (6:0) passed. Jerry said all Annual Reports would be posted on the City's web site. Other Business • Grant Sherwood asked about the January 2004 play figures. Jim Greer said Collindale has only been open for two days. Mike Sanders mentioned that last year January had sunny weather and we're not seeing those days this year. • Grant also wanted a status update about the vandalism at SouthRidge. Jerry said there were five specific incidents. The first four were the same vehicle and the fifth incident was a different vehicle. Green #11 sustained the biggest damage. Jerry said that staff has been talking to homeowners and staking out with staff personnel. Mike Sanders suggested utilizing volunteers from the golfers. Jerry said that could be an option if the vandalism continues. • The City Manager is requesting the Board's recommendation for Sales Tax usage for potential City Capital Improvements. We will discuss this in February. Golf Board Minutes January 21, 2004 Page #3 Adjournment: On a motion by Dan Preble, seconded by Grant Sherwood, the Board unanimously (6:0) voted to adjourn at 7:40 p.m. Respectfully submitted, elley Administrative At e Meetin¢ Attendance Board Members Larry Buckendorf Dave Johnson Mindy Markley Dan Preble Mike Sanders Grant Sherwood Staff Jerry P. Brown Jim Greer Stacy Kelley Guests Pat Finnegan Don Johnson John Kilburn Charlie Ross