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HomeMy WebLinkAboutPersonnel Board - Minutes - 03/19/1996PERSONNEL BOARD MEETING MINUTES Regular Meeting -March 19, 1996 12:00 PM Council Liaison: Ann Azari Staff Liaison: Jaime Mares Chairperson: Bert Pedri Phone: 223-3008 A regular meeting of the Personnel Board was held on Tuesday, March 19, 1996 in the Human Resources Conference Room. Present: Berwyn Davies, Bert Pedri, presiding, Gail Shellberg, ,Ginny Riley Human Resources Staff Members Present: Jaime Mares, Joan Busch Other Staff Members Present: Pete Dallow and Ron Uthmann I. Minutes from the January 16 meeting were approved as written. II. Employee Appeals The City Manager upheld the Board's decision to uphold an employee's demotion. The employee has since filed a complaint with the Equal Employment Opportunity Commission (EEOC) alleging age discrimination and retaliation. Jaime reported that there is the possibility of an appeal from a terminated employee. The issue is currently under review by the department head. Personnel Board members were asked to reserve April 16 as a potential hearing date. III. Early Out Program An Early Out (Retirement) Program has been made available to City departments where it is financially beneficial. Eleven employees have expressed an interest in the program. Employees have 45 days to review the agreement and running concurrently they have 60 days to resign. Employees must give two weeks notice prior to their termination effective date. After signing the agreement an employee has seven days to change his/her mind and revoke the agreement. The City will be paying approximately $600,00 initially in salary and benefits, but will realize a net savings of close to $100,000 over the next three years Personnel Board Minutes, March 19, 1996 Page 2 IV. Pay Plan Changes Jaime will be presenting to City Council recommended language changes to the Human Resource Management and Productivity Policy. He will also be recommending that a classification study be conducted to evaluate the internal alignment of jobs and how that compares with the outside market. Jaime will propose that an outside consultant be hired. The process will begin this year by communicating with employees, and the study will start in 1997 with implementation in 1998. Ginny commented that a study is usually conducted every ten years, and so, it is important that it be accurate. Bert recommended that funds also be allocated for an outside consultant to conduct a wage and salary survey. Bert reported that as the chair for the Board he received a letter from Mayor Azari asking for input to City Council from boards and commissions for the upcoming 1997 budget process. Bert said he would recommend to the Mayor that funds be set aside for a wage and salary survey. Other board members agreed with this recommendation. Bert suggested that an independent market survey be conducted to confirm the current survey data even though he believes city staff has done a good job in previous years. Pete Dallow invited Board members to attend a Council Study Session on March 26 when Council will be reviewing salary and total compensation information. Council would like Board members to be present for the discussion about the compensation policy and is looking to the Board to work with staff to make recommendations. Three members will be able to attend the study session. Board members also discussed the importance of performance reviews and recommended that reviews be mandatory with consequences if they are not conducted. Members asked that this item be included on the Study Session agenda. V. Announcements Bert announced that his term with the Board will expire in June and that a new chair will need to be appointed. VI. Adjourn The meeting was adjourned at 1:30 p.m.