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HomeMy WebLinkAboutPersonnel Board - Minutes - 01/15/2002PERSONNEL BOARD MINUTES January 15, 2002 12:00 p.m. 215 North Mason Training Room Council Liaison: Ray Martinez, Mayor Staff Liaison: Rick DeLaCastro, Human Resources Director Board Chair: Chuck Washington Board Members Present: Jim Alderden, Gail Shellberg, Valerie Remington, Peter Shostak, and Chuck Washington City Staff Present: Rick DeLaCastro, Human Resources Director Joan Busch, Admin Support Supervisor (Recorder) Poudre Fire Authority Staff: Ron Uthmann, Division Chief I. Call to Order Chair Chuck Washington called the meeting to order at 12 p.m. II. Minutes/Agenda Minutes from the October 9, 2001 meeting were reviewed. Joan Busch brought to the Board's attention a correction to the spelling of Peter Shostak's name. Gail Shellberg moved and Valerie Remington seconded that the minutes be approved as corrected. Motion was approved unanimously (5-0) I1I. Previous Meeting Comments Peter Shostak commented that in reference to the last meeting and the City's structure adjustments to its pay plan, he found it amazing that there appears to be a large percentage of employees who are at the maximum of their pay range. Rick DeLaCastro, Human Resources Director advised that City Council asked the same question and he answered that its based on the turnover rate. Fort Collins is the lowest of other cities along the Front Range. This is good in terms of the stability of the City's workforce, however, this also means it is a more expensive workforce. Peter commented that if inflation drives the labor market and it goes down, then employees who are at the maximum may not get increases. Ron Uthmann noted that Poudre Fire Authority (PFA) is a destination department for firefighters because of the organization and quality of life. This also helps keep turnover low. Personnel Board Minutes January 15,2002 Page 2 of 3 IV. 2001 Annual Report Rick advised the Board that the 2001 Annual Report is due to the City Clerk's Office by January 31. Rick distributed copies of the 2000 Annual Report for reference and asked for any changes. Chuck commented in 2001 there were no employee appeals. Gail suggested adding the dialog with the City Manager. Valerie said that the Board reviewed the City's Compensation and Benefits Plans and the presentations were very timely. Rick said he would make these revisions and forward to the Board for their review and submittal to the City Clerk's Office. V. Election of Chair/Vice Chair Chuck announced that this would be his last meeting as Chair and that the Board needs to select the Chair and Vice Chair for 2002. After discussion, Chuck nominated Valerie for Chair and Peter for Vice Chair. Gail seconded the nomination. Motion passed unanimously (5-0). VI. Job Evaluation Process Rick advised the Board that he received a draft of the job evaluation plan developed by our consultant, Public Sector Inc. The plan uses a point system and compares the points to market value dollars. The next step is to meet with the City Manager and review this plan before rolling it out to the organization. The consultant will determine factors that will tie the non-benchmarked jobs to the benchmarked jobs. Then how to make the appropriate adjustments will need to be decided by the City Manager. More information should be available at the March meeting. Rick estimated that by May 2002 all City jobs will be evaluated. VIL Benefits Update Rick reported that most of the City's Medical Benefits Plans expire next year. At the City Manager's direction, any changes to employees' benefits need to be communicated to employees in June with the changes to occur the following January. In order to meet this requirement, the Benefits Administrator is requesting Requests for Proposals (RFP) on administering medical and dental benefits plans. Changes may not occur in the plans, but in the providers. If any Board member would like to participate in the RFP process, please let Rick know. Peter commented that the City shouldn't underestimate the emotional impact to employees when making changes to providers. VIII. Human Resources Department Staff Update Human Resources recently hired Brenda Ehleiter, HRIS/Benefits Analyst. Brenda will be working with the City's JD Edwards Personnel/Payroll software to extract information from the system to share with supervisors and also to assist in implementing additional features of the software. Personnel Board Minutes January 15,2002 Page 3 of 3 Doreen Kemp, Training Specialist started working this week. Doreen comes from Larimer County's Training Program. She will be conducting a training needs analysis in May or June to determine the City's training requirements. Peter asked if the new staff could be introduced to the Board. H.R. Intern, Mary Tye is a CSU graduate student who will be working on the City's testing programs to assess current practices. IX. Employee Survey The City Manager has requested that an employee survey be conducted. Rick is working with the City Manager to define the scope of the survey. Peter commented that the organization needs to be prepared to address the concerns included in the survey and to fix any problems. Chuck advised that the hard part is handling the data after it's gathered and timing and preparation is critical. X. Announcements • Rick announced that the Human Resources Department is holding its annual Job Fair on January 24. The Board is invited to attend. • Mike Powers, Executive Director of Cultural, Library and Recreational Services will be retiring in April. Human Resources staff is currently working on the recruitment. Deadline for applications is January 25. Rick said that the Board members are invited to participate on a selection committee if interested. • Chuck announced that he responded to a recent article in the Coloradoan newspaper that indicated the City's employees were paid too low. He provided a copy of his response to the Board. • Chuck advised the Board that he will be retiring and because of traveling will miss the next two meetings. He is submitting his resignation now to allow City Council to appoint his replacement so the Board will not be short a member for the next meetings. Peter expressed his gratitude to Chuck for his services to the Board. Other members agreed. Ron Uthmann expressed his thanks on behalf of the Poudre Fire Authority. • Gail Shellberg excused himself from the remaining portion of the meeting. XI. Adjourn Valerie Remington moved that the meeting be adjourned. Peter Shostak seconded. The motion was approved unanimously (4-0). Meeting was adjourned at 1:40 p.m. Approved:_"` 4� L� >C>ltwr1j Valerie Remington, Chair