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HomeMy WebLinkAboutPersonnel Board - Minutes - 02/21/2003PERSONNEL BOARD MINUTES February 21, 2003 8:00 A.M. 215 North Mason Training Room Council Liaison: Ray Martinez, Mayor Staff Liaison: Rick DeLaCastro, Human Resources Director Board Chair: Valerie Remington Board Members Present: James Lyall, Valerie Remington, Gail Shellberg, Peter Shostak Absent: Jim Alderden (excused) City Staff Present: Rick DeLaCastro, Human Resources Director Joan Busch, Admin Support Supervisor (Recorder) Others Present: James Martell, Attorney *The meeting was moved from the Training Room to Conference Room 2-D to accommodate room set-up for the employee appeal. I. Call to Order Chair Valerie Remington called the meeting to order at 8:05 a.m. and determined that there was a quorum for the meeting. II. Minutes Minutes from the January 21, 2003 meeting were reviewed. Gail Shellberg moved that the minutes be approved as written. James Lyall seconded the motion. Motion passed unanimously. (4-0). III. Election of Chair/Vice Chair Chair Valerie Remington entertained nominations for the Board's 2003 Chair and Vice Chair positions. Gail Shellberg moved that Peter Shostak be nominated for Chair and James Alderden for Vice Chair. Valerie Remington nominated James Lyall for Vice Chair. Peter Shostak moved that nominations be closed. James Lyall seconded the motion. Motion passed unanimously (4-0). In discussion of nominations for Vice Chair, Valerie Remington stated that James Alderden was not present and he may not be interested in serving in that position. Gail Shellberg withdrew his nomination of James Alderden for Vice Chair. Personnel Board Minutes February 21, 2003 Page 2of3 Valerie Remington called for the vote and members voted unanimously (4-0) for Peter Shostak to serve as Chair and James Lyall to serve as Vice Chair. Valerie Remington agreed to serve as Chair for the purposes of this meeting and the employee appeal hearing. IV. Budget Item Rick DeLaCastro distributed a memo from the City Manager to all Boards and Commissions members asking for their suggestions on key budget issues for the biennial budget for2004-2005. Peter Shostak stated that he felt the training function of the Human Resources Department should be expanded to include essential training for all employees. He stated that supervisors are inadequately trained and this could end up costing the City several thousand dollars, and that one person is not able to run an entire training program for the City. Peter volunteered to provide a written draft of this recommendation for discussion at the March 18 meeting. Rick advised that he would be out of town for that meeting and Wynette Cerciello, Assistant Human Resources Director would be attending in his place. Peter offered to provide a draft to Rick for his review prior to the March meeting. V. Other Business Rick DeLaCastro advised the Board of another potential termination and the employee may appeal. VI. Executive Session Gail Shellberg moved that the Board go into Executive Session as authorized by City Code Section 2-31 (a) (1) and (2), for the purpose of considering a personnel matter regarding the dismissal and appeal hearing requested by a City employee and for the purpose of meeting with the Board's attorney to receive legal advice regarding the manner in which particular policies, practices, or regulations of the City may be affected by existing laws. James Lyall seconded the motion. Motion passed unanimously (4-0). Peter Shostak moved that the Director of Human Resources Department and the Administrative Support Supervisor be included in the Executive Session for the purposes of assisting the Board. Gail Shellberg seconded the motion. Motion passed unanimously (4-0). At 8:25 a.m. the Board convened into Executive Session. At 8:50 a.m. James Lyall moved to come out of executive session. Peter Shostak seconded. Motion passed unanimously (4-0). Personnel Board Minutes February 21, 2003 Page 3 of 3 VII. Recess Peter Shostak moved that the Board recess and then reconvene in the Training Room at 9:00 a.m. for the employee appeal hearing. Gail Shellberg seconded the motion. Motion passed unanimously (4-0). VHI. Employee Hearing The Board reconvened at 9 a.m. in the Training Room. Valerie Remington asked if either the City or the appellant would want the meeting closed. Greg Tempel, Assistant City Attorney requested that the meeting be closed and asked that the Board make a motion to close the meeting. Peter Shostak moved that the meeting be closed. Gail Shellberg seconded the motion. Motion passed unanimously (4-0). Employee appeal hearing continued until 8:15 p.m. at which time Gail Shellberg moved that the hearing be adjourned and Peter Shostak seconded the motion. Motion passed unanimously (4-0). IX. Next Meeting Date The Board continued in an open meeting to select a date and time for the Board to meet and deliberate on the information presented during the employee appeal hearing and to make a recommendation to the City Manager. The Board will meet on Tuesday, February 25, 2003 from 11 a.m. to 1 p.m. at 215 N. Mason in Conference Room 2-D. X. Adjourn There being no further business, Gail Shellberg moved to adjourn the meeting. Peter Shostak second. Motion passed unanimously (4-0). Meeting adjourned at 8:20 p.m. Approved: Valerie Remingt , Chair