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HomeMy WebLinkAboutPersonnel Board - Minutes - 04/02/2003PERSONNEL BOARD MINUTES April 2, 2003 12:00 P.M. 215 North Mason Conference Room 2-D Council Liaison: Ray Martinez, Mayor Staff Liaison: Rick DeLaCastro, Human Resources Director Board Chair: Peter Shostak Board Members Present: Jim Alderden, James Lyall, Gail Shellberg, Peter Shostak Valerie Remington City Staff Present: Rick DeLaCastro, Human Resources Director Joan Busch, Admin Support Supervisor (Recorder) Others Present: Ron Uthmann, Division Chief, Poudre Fire Authority I. Call to Order Chair Peter Shostak called the meeting to order at 12:05 p.m. This meeting is a regular meeting of the Board replacing the March 19, 2003 meeting which was canceled due to the snow storm. H. Minutes The minutes from the February 21, 2003 meeting was reviewed. Gail Shellberg moved that the minutes be approved as written. James Lyall, seconded. Motion passed 4-0. The minutes from the February 25, 2003 meeting were reviewed. Gail Shellberg moved that the minutes be approved with a correction to the chair's signature block changed to James Lyall, Vice Chair. James Lyall seconded. Motion passed 3-0. Mr. Shostak did not vote on this motion. Valarie Remington joined the meeting after the approval of minutes. III. City Budget Preparation Rick DeLaCastro reviewed the memo from the City Manager dated February 12, 2003 requesting suggestions from Boards and Commissions on key budget issues for the biennial budget for fiscal years 2004 and 2005. Suggestions are due to the City Manager by April 28, 2003. Personnel Board Minutes April 2, 2003 Page 2 of 3 Peter Shostak advised the Board that he has drafted a letter to the City Manager regarding the need for additional management training as he offered to do at the February 21 Board meeting. Peter asked to review this draft later in the meeting. IV. Training Recommendation Peter Shostak distributed a draft of a letter to the City Manager which he had drafted for the Board regarding their observation of the need for additional training for supervisors and managers. Jim Alderden questioned if this letter was asking for an additional trainer. Peter replied that this letter recommends that the support position to the Training Coordinator be reconsidered for immediate inclusion in this year's budget. This position was removed from the 2003 budget as a cost savings measure. Rick DeLaCastro distributed a copy of the City's new training catalog and noted that while it included a variety of training, classes did not have specific supervisor training. Peter stated that in his past experience supervisory training was a factor in annual review of management performance. Jim Alderden said it sounded like there were two issues, budget and mandatory training for supervisors. Valerie Remington commented that there isn't a "road map" for supervisors. Jim Alderden suggested there might be a benefit to combining the City's and County training offerings. Rick said that there is currently collaboration with the City and County regarding some of the technical training and he anticipates there will be more of this in the future. Gail Shellberg suggested sending Peter's draft letter to Rick with a copy to John Fischbach, City Manager, then sending a second memo to the City Manager addressing accountability with a copy to Rick. Jim Alderden said this should be a comprehensive letter to the City Manager and Valerie agreed it needed to address accountability. Peter will prepare a second draft letter and send it to Joan Busch and she will e-mail it to the Board. Joan will also retype the draft memo Peter provided today for his signature. Rick DeLaCastro invited the Board to attend "Issues and Answers" next Monday, April 7ih which will focus on a discussion by the City Manager of the City's fiscal position. V. Critical Policy Issues Rick DeLaCastro distributed a copy of an additional memo from the City Manager regarding the City Council's Policy Agenda asking for Boards and Commissions to identify top public policy issues and concerns that the Council should address in the next two years. Jim Alderden suggested that compensating employees at the 70th percentile could be a policy item. Peter Shostak asked the Board for their position on maintaining the 70% percentile. After discussion, Peter stated that he heard consensus that the Board draft a letter in response to the City Manager's memo regarding the City Council Policy Agenda and that it include a recommendation from the Board urging the maintenance of the 70th percentile in setting employee compensation. Peter volunteered to draft this memo. Personnel Board Minutes April 2, 2003 Page 3 of 3 VI. Other Business Rick DeLaCastro advised the Board that the City Manager upheld the Board's decision on the recent employee appeal. VII. Adjourn There being no further business, Gail Shellberg moved to adjourn the meeting. Jaynes Lyall seconded. Motion passed unanimously (5-0). Meeting adjourned at 1:10 p.m.