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Home My WebLink AboutGolf Board - Minutes - 01/17/2001City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes Minutes: Regular Meeting of January 17, 2001 City Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf, at 221.6350, and Jackie Rael, Executive Administrative Assistant. Call Meeting to Order: Chairperson Mike Sanders called the meeting to order at 7:00 p.m Agenda Review: No changes to the printed agenda. Items of Note: Mike Sanders introduced Claire Nelms and Manuel Jimenez to the Board and welcomed them as the new Board members... Mayor Pro Tern Chuck Wanner presented to Henry Fry, on behalf of the City Council, a token of their appreciation for his service on the Board at Tuesday's City Council meeting ... Jerry updated the Board on members addresses. Approval of Minutes: On a motion by Brian Cobb, seconded by Karen Joslin-Aured, the Minutes of the Regular Meeting of November 15, 2000 were unanimously approved. 2000 Golf Board Annual Report As required in the City Code an Annual Report is due from each Board and Commission by January 31. Jerry has drafted a report and sent copies to the Board. He requested comments from the Golf Board and any additions they would like to make. On a motion by Tom White, seconded by Brian Cobb, the Board unanimously (8-0) approved the 2_0' 0 Golf Board Annual Report as prepared by staff. Appointment of Two Golf Board Members to the City Park Nine Golf Mike Sanders congratulated Dale Smigelsky as the new Golf Professional at SouthRidge Golf Course. Dale explained how we are keeping both City Park Nine and SouthRidge Golf Courses operating. Matt Bryant has been managing City Park Nine. Matt is going back and forth between the two golf courses. It is working well because of the winter weather. Karen Joslin- Aured asked if Matt will be Dale's assistant at SouthRidge, and Dale said, yes. Mike asked Board members to refer to their copies of the Request for Proposal for the City Park Nine Golf Professional/Concessionaire. He explained we need two of our Golf Board members to serve on the RFP Review Committee. Bill Rutledge and Frank Blanco have shown interest in serving on that committee. There were no objections to their appointment to the committee. The Golf Board Minutes January 17, 2001 Page 2 RFP's for City Park Nine are due February 2 to the City's Purchasing Division, and the interviews are tentatively scheduled for February 15. Mike asked how many RFP's we received for SouthRidge and Jerry replied that we had 11. Mike asked the difference between this RFP and the one we just did at SouthRidge? Jerry explained that the description of the golf course is different, the addition regarding references, and the Annual Payment Schedule has a change to it with a weighting value of 5 instead of 4; and this proposal questionnaire has 7 questions instead of 8. One question was eliminated as it was essentially a duplication of the Annual Payment Schedule. There will be a pre -proposal meeting at City Park Nine on Monday, January 22. It is not mandatory, but it is open to the applicants. Mike explained to the new Board members that they will receive copies of all the RFP's received and Board members can contact either Frank Blanco or Bill Rutledge who are serving on the committee for their recommendation for appointment. Note: Board Member Byrd Curtis joined the meeting at 7:25 p.m. Update on Golf Fund Capital Projects and Collindale Clubhouse Project Collindale Clubhouse: Jerry said that the Collindale Clubhouse Project Architect/Engineer RFP was sent out today. It was distributed to all the architects on the City's Purchasing Bid list and other architects who requested it. It is also on the City's Web page at WWW.FCGOV.COM/PURCEASING then view the Current Proposals and click on the RFP icon for Collindale Clubhouse Project. There will be a pre -proposal meeting on January 25 at Collindale. Staff had a pre -conceptual meeting with the City's Planning's staff. Jerry explained that several issues came up, but they are hopefully not anything that we shouldn't be able to manage. This project will go through the normal Planning process. We had originally said we wanted to construct on the same site as the existing building. The set back issue is one issue we have to deal with; and the parking lot has to be built to new city standards. We hopefully have space east and west to accommodate it. There will be no parking in front of the building. Karen Joslin- Aured said that the new development will not increase any traffic to the site. Jerry explained that we still don't know if we will have to perform traffic studies. However, the September 4 construction starting date may be in jeopardy. We are going to move through this process as quickly and efficiently as possible. Issues such as Street Oversizing and potential sidewalks could also be an unexpected cost addition. Staff will also have to request City Council's approval on the debt financing. The Finance Director and City Manager support this. Certificates of Participation require collateral for this debt. Mike Sanders said that rates are probably going down. Brian Cobb asked what is the most realistic date to begin the project? Jerry said a two -month set back would hopefully be the worst case scenario. We will have temporary facilities when the clubhouse is torn down. Manuel Jimenez asked how long it will take to construct? Jerry said that it should take approximately five -to -six months, depending on weather. Golf Board Minutes January 17, 2001 Page 3 SouthRidge: • Jerry Curtis of EagleSpan Steel Structures of Loveland, and brother of Byrd Curtis, has donated a bridge at SouthRidge with an approximate value of $8,000. It will be a 10-foot wide bridge between #3 and #4 over The New Mercer Ditch near Lemay. Karen asked if we could do a ribbon cutting or have a plaque put on the bridge "Donated by EagleSpan?" Jerry said that we will do something appropriate. • The Golf Cart Storage Basement/Patio Deck is in the final design phase. • Rain Shelters have been delivered and will soon be set up. • One of the two Restrooms needs a right -of- way, and we are going through the approval process at this time. - • Driving Range Poles and Netting are going to bid next week. They will cost approximately $150,000. • The old wood shingle roof on the clubhouse was torn off on Friday just prior to the snow, and a new composite one was installed today. Collindale: The design for the Maintenance Building is nearly complete and the construction should be out to bid soon. City Park Nine: The Chemical Storage Building is fully operational. Other Business • Claire Nelms said Jeni Forbes, President of Collindale 9-Hole Women's Golf Association, called her and asked if she could have input to the design committee representing the women's groups at Collindale? Jerry said that there will be several public outreach meetings. Karen Joslin-Aured said that she will call Jeni Forbes and Kim Normandin (Collindale 18- Hole Women's Golf Association President) to visit with them. • Byrd Curtis said the Ladies 9th tee box at City Park Nine needs some screen protection from the Men's tee box on #9 and from the #8 Green. Claire Nelms agreed. Jerry said that it will be taken care of by May. • Brian Cobb asked about a potential new golf course. Jerry said that the City of Greeley is in the conceptual stage of potentially building a new golf course. Another private party has approached Jerry saying that they might want to develop a course off I-25 east of Anheuser- Busch. Mike Sanders addressed the possibility of a new course on the northeast corner of Lemay and Vine. Also, he added that in the vicinity of County Road 32 and near Eagle Ranch there is a parcel of land where a private developer is proposing a golf course Golf Board Minutes January 17, 2001 Page 4 surrounded by a housing development. They are potentially within a year of development. Bill Rutledge asked about the potential golf facility at CSU? Mike said he understands that a new golf course at CSU is on hold for now. • Jerry referred to the Board packets regarding the 2000 Board Members Attendance Report (for administrative purposes) and City Council's Six -Month Planning Calendar. • Good news is that our unofficial 2000 revenues are $73,819 above our projections, which means we are at 103.65% for the year. Out of this additional revenue, we will probably need to spend approximately $40,000 for preliminary architectural design for the Collindale Clubhouse Project. Adjournment: On a motion by Claire Nelms, seconded by Manuel Jimenez, the Board adjourned at 8:25 p.m. Board Attendance Board Members Frank Blanco Brian Cobb Byrd Curtis Manuel Jimenez Karen Joslin-Aured Clair Nelms Bill Rutledge Mike Sanders Tom White ('RZeele�Executivcctfy}Ilysub tted, Administrative Assistant Staff Jerry P. Brown Dan Bruntz Jim Greer Jackie Rael Dale Smigelsky Guests Henry Fry Kim Moyer Charlie Ogren