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HomeMy WebLinkAboutGolf Board - Minutes - 04/18/2001City Of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes Minutes: Regular Meeting of April 18, 2001 City Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf, at 221.6350, and Jackie Rael, Executive Administrative Assistant Call Meeting to Order: Chairperson Mike Sanders called the meeting to order at 7:05 p.m. Agenda Review: No changes to the printed agenda Items of Note: Jerry P. Brown said that Board Member Frank Blanco called him to let him know that he is in the hospital. Frank hopes he will be back next month. The Golf Administrative office will be relocated to 215 North Mason Street in July. There are two other Boards that currently meet on the third Wednesday and their staff will be located in the new building also. Since all three Boards planned to meet in the "Community Room", Jerry asked if there is another night the Golf Board could meet? Mike Sanders asked if there is another meeting location we could meet? Jerry said that is a possibility. Jerry asked Board members to look at their schedule and determine if they could meet on the second Wednesday of the month. The Board will discuss this at their May meeting. Mike Sanders announced that Monday, May 14, is the Bart Tompkins Memorial Ram Classic Tournament at Fort Collins Country Club if any of the Board members are interested. Citizen Participation: No citizen participation Approval of Minutes: On a motion by Brian Cobb, seconded by Byrd Curtis, the Board voted unanimously (8-0) to accept the Minutes of the Regular Meeting of March 21, 2001. Public Input on Potentially Extending the Term of the Agreement with the SouthRidge Restaurant/Snack Bar Concessionaire Jerry P. Brown said he has received favorable comments from citizens for Dan Bruntz's continuation as the Restaurant/Snack Bar Concessionaire at SouthRidge. Jerry said in all the years he has worked with Dan, he has had an excellent working relationship. The Liquor Authority, along with the Health Department, have never had any negative associations with Dan at SouthRidge. Brian Cobb asked how many renewable years could this contract be extended? Jerry said up to five years on a year-to-year basis. Jerry introduced Dan's proposed new partner Rob Dahl, who has worked with Dan for seven years. Claire Nelms asked if Dan will keep the restaurant open year around? Dan said that they close the restaurant at the end of October and Golf Board Minutes April 18, 2001 Page 2 open in the winter only for holiday parties, which run through January. After further discussions, the Golf Board unanimously agreed that staff should go forth with Dan Bruntz's Agreement at SouthRidge. Golf Board's Response to Citv Budget Preparation Memorandum Mike Sanders referred to his memo that he drafted for the Board regarding the City's budget. The Board unanimously agreed with the letter and asked Mike to sign it and forward it to the City Manager. Golf Board Recommendation on a Potential New Public Golf Course by 2005 Mike Sanders asked the Board if they were in agreement to go forth and ask for a new golf course in Fort Collins by 2005. The more immediate need to relieve the pressure on the City courses will probably be met by the private sector. However, we need to look to the future. Karen Joslin-Aured said that it is important for us to identify the need. How does the golf course fit into the City's Capital Projects if they are telling us we have to be self-supporting? Jerry explained that we are asking for the land acquisition and construction funding as a capital project. Manny Jimenez asked if the population does include the surrounding cities? He said that our golfing service area does go outside of the city limits of Fort Collins. Jerry said yes and that the golf managers in the tri-cities of Loveland, Greeley, and Fort Collins are all talking about the needs of additional courses in Northern Colorado. The Board agreed to have Mike Sanders write a letter to City Manager John Fischbach in support of a new golf course in Fort Collins by 2005. Staff Proposed 2002 and Projected 2003 Golf Fees and Charges Mike Sanders referred to the memo sent by staff regarding the proposed 2002 and projected 2003 Golf Fees and Charges. Jerry explained the rate increases as follows: Based upon the previously approved plan, our Proposed Golf Fees and Charges for 2002 and our Projected Golf Fees and Charges for 2003 need to be increased by our "cost of doing business" in the Golf Fund (which is sometimes referred to as "inflationary increases") at 3.5 percent per year for 2002 and 2003, or 7 percent over the two-year period. As always, we generally also round -up or round -down to the nearest whole dollar amounts. He said that for 2001, we raised some but not all of our Green Fee Rates in order to create a larger differential between our 9-Hole Rates and our 18-Hole Rates; and we created a larger separation between Prime Time and Non -Prime Time Green Fees. We also set 10-Play Punch Card Rates proportionate to the new Green Fee Rates. All 2001 Annual Pass Base Rates and Golf Cart Rental Fees were unchanged from 2000. Therefore, for Proposed 2002 we should increase Annual Pass Base Rates 7 percent, and increase most Golf Cart Rental Fees $1.00 each; and for Projected 2003 increase most Green Fees roughly $1.00 each. These increases will bring approximately $70,000 annually in added revenue. Bill Rutledge made a motion to accept the proposed 2002 and projected 2003 Golf Fees and Charges as submitted by staff. Claire Nelms said that the Denver courses fees were published as $19/18 holes. She said that we need to stay in line with our fees. Jerry explained to Claire that Fort Collins has by far the lowest golfing rates in Northern Colorado. Claire is concerned that these fees will go up every year Golf Board Minutes April 18, 2001 Page 3 automatically. Mike said that we look at these fees every year. Bill said that the fees at the Denver courses are not what are published if you are a non-resident. Karen Joslin-Aured said that as a marketing perspective, we are in line. Mike said that last year we ran a surplus of funds in the amount of $74,000, and this year we are behind $73,000. Henry Fry said that some citizens will ask when the SouthRidge debt is paid, will we include SouthRidge in the annual passes at the same rate as City Park Nine and Collindale? Jerry said we will look at that next year and will take several months to study the entire issue of annual passes. The motion was seconded by Tom White, and passed unanimously (8-0). Jerry explained that next month we will have a public meeting to discuss fees and charges at Collindale. He said after that the Board will make their final recommendation to the City Manager on the fees and charges. Other Business • Next month we will meet at 7:30 p.m. at the Collindale Clubhouse. • Collindale Clubhouse Update: Karen Joslin-Aured said that they had a meeting today with Vaught -Fry and they showed the group a conceptual drawing of the new clubhouse. It will be sited at the present location. The design will be a two-story building of approximately 17,000 square feet. There will be some workspace, locker rooms, cart storage, merchandise storage, and wash bay on the first floor. Golf shop, hospitality, restrooms, and restaurant on the second floor, along with a spacious deck. The architect is prepared to go to the Conceptual Review with the City for this project. City Plan requires that you have a building presence at 25 feet from the street. There is a portico designed. There is pedestrian access from the curb. The pro shop has great access to #1, #9, 10, and #18. Henry Fry was very impressed with the conceptual design the architects have produced in such a short period of time. Karen said we want to make sure that this will be workable for the City for the next 40+ years. Karen will make a presentation to the Women's Association tomorrow. We may have drawings for this Board to look at next month. Henry will speak to the Men's Association. Jim Greer and Kevin Wilcox will review these plans with golfers who frequent the course often for their comments. • Collindale Maintenance Building Project — Jerry explained that we should have some competitive bids shortly and that the project should be completed by June. • City Park Nine Projects — We have put protective netting along #9 at the Forward (Ladies) Tee Box. The chemical storage building has been completed, as have the roof and gutters. We will be working on upgrading the driving range netting and poles depending upon available funding. • SouthRidge — The Driving Range netting should be completed by Friday. Approved the conceptual plans for the golf cart storage basement and patio deck. The Current Planning Division of the City is looking over our plans at this time. The rain shelters should be Golf Board Minutes April 18, 2001 Page 4 completed this week. The #3/4 bridge is completed as well. We are still working on the restroom project. We are still planning on doing some visuals for the clubhouses to have this in place by May. • Goose Droppings — Jerry said that Mr. Jones who spoke to us last month regarding the geese gave Bill Rutledge material that he wanted shared with the Board. Jerry will duplicate this material and send it to the Board members. Bill said Mr. Jones is doing his research thoroughly. Karen Joslin-Aured said that in the future, we could study this problem as a Board. Citizen Henry Fry said that the Golf Board can't do anything about it, but there are other entities that could. • Fort Collins Fore Kids — Date set for Tuesday, June 12. Talk to Jim Greer as to when you can help prep for the event. Jim explained that the format will be the same as last year. We are allowing more time in between the morning and afternoon sessions. Jerry said that we talked about comment cards for each packet for the parents to complete. Bill Rutledge said that we need about one adult to five kids for safety reasons. Jim said we were close to that ratio last year and will continue. Mike Sanders suggested chalking off the driving range to set perimeters for the kids. Jerry said we are planning on up to 400 kids. • Lemay Avenue Project — Jerry was advised that Willard Froseth, Tom Brower, and Bill Toner are still pursuing the Lemay Avenue issue west of SouthRidge Golf Course. Adjournment: On a motion by Manny Jimenez, seconded by Claire Nelms, the Board adjourned at 8:35 p.m. Respectfully submitted, Jackie Rael, Executive Administrative Assistant Meeting Attendance Board Members Staff Guests Brian Cobb Jerry P. Brown Rob Dahl Byrd Curtis Dan Bruntz Sean Duff Manuel Jimenez Jim Greer Henry Fry Karen Joslin-Aured Dale Smigelsky Pat Fry Claire Nelms Jackie Rael Sarah Fry Bill Rutledge Kim Moyer Mike Sanders Tom White