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HomeMy WebLinkAboutGolf Board - Minutes - 03/21/2001City Of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes Minutes: Regular Meeting of March 21, 2001 City Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf, at 221.6350, and Jackie Rael, Executive Administrative Assistant Call Meeting to Order: In the absence of both the Chairperson and the Vice Chairperson, Board Secretary Byrd Curtis called the meeting to order at 7:01 p.m. Agenda Review: No changes to the printed agenda Items of Note: • Jerry P. Brown stated that Mike Sanders and Bryan Cobb both called to, say they would be out of town tonight. • Copies of the Boards and Commissions Manual were distributed in the Board's packets. If Board Members have questions, call Jerry or Karla Smith, City Clerk's Office, 416.2525. Also included in the packets were revised 2001 Board Work Plans and Meeting Schedules. Approval of Minutes: On a motion by Tom White, seconded by Claire Nelms, the Board unanimously (7-0) approved the minutes of the Regular Meeting of February 21, 2001. Citizen Participation: Tom Brower, a resident of the Village at SouthRidge, spoke to the Board regarding concerns he and his neighbors have at SouthRidge Golf Course. Representing the Homeowners Association at the Village at SouthRidge, he expressed their concerns and stated that there is a lack of parking in the SouthRidge Golf Course parking lot. Golfers are parking on the streets in front of their houses. When the SouthRidge debt is eliminated in two years, this extra money could pay for buying more land, since the City owns the land where Fossil Creek Community Park will be developed, and the Village Board thinks the City should add some of this land (5 acres) to the SouthRidge Golf Course. This is the best way to increase parking at SouthRidge and provide relief to our neighborhood. He also said that a four -lane road from SouthRidge to Trilby Road on Lemay is needed. Mr. Brower then said that he is going to pursue this issue with Steve Olt, Current Planning Department, as well as others, and he may start a petition. Willard Froseth added the following comments that the curve on Lemay presents a hazardous condition and should be straightened. He questions if the City is going to plan the community park on a two lane or a four -lane street? How can they (City) overlook not making it four lanes? Ciolt Board Minutes March 21, 2001 Page 2 Time is of essence with the upcoming park! Byrd Curtis said that this issue has been discussed many times with this Board. It is a subject that we're sympathetic about, but our hands are tied in many respects. Jerry told them that there is a chance that the road project could cut into the golf course even further. Jerry gave a background of SouthRidge stating it has always been owned by the City, but it was built by the Bucain Corporation using Revenue Anticipation Notes issued by the City in the early 80's. There were approximately 400 homes to be built around the golf course in the original plan, with a portion of the sales proceeds paying off the original golf course construction debt by 1987. However, it was a bad time economically in Fort Collins, among other things, and after they (Bucain) couldn't make the payments, the City took over the golf course debt in 1986, and in 1991 began operation and maintenance of the course. The 1986 refinanced debt will be paid off in 2002. Jerry specifically noted that when the original master plan was approved, the identified and approved overflow parking for the golf course was where the Village at SouthRidge homes are now. That area was originally to be a neighborhood shopping center. With regards to Lemay, it will be a four lane arterial road. The Engineering Department and Planning Department are working on this and plans are to start construction on the road in the fall. The City Engineers feel the curve is acceptable. The right-of-way on the golf course could possibly take some of the 14' fairway. If this happens, it could make #14 a par 4. On the west side of the street are all the utilities and it could cost hundreds of thousands of dollars to move those. The best case scenario is that the east boundary of the existing road is where the sidewalk would start. At the very worst they would take some of the golf course. The Engineering Department personnel have told us that by this fall the road alignment will be finalized. The Park Planning Division will pay the street oversizing for their share of the park. From basically Oak Ridge to Paragon Point on the east side there have been no dollars contributed for street oversizing. The Golf Fund may even be required to contribute funding for this project, but that is still to be determined. Mr. Brower asked if the City still has a debt for the park acquisition? Jerry said no that the land acquisition was paid off. He then asked if we would reduce the golf fees at SouthRidge after the debt is paid off? Jerry explained no and that the fees at the other two courses could possibly be raised to be the same as SouthRidge. What is the estimate to move the utilities, Bill Rutledge asked? Jerry said approximately $300,000 to $400,000. Bill also asked if the City owns all the property? Jerry said yes. Bill said that if this was private property, the City would exercise their option to expand the road. Karen Joslin-Aured said that widening the road and making it straight would probably increase the traffic speed and an arterial with a curve could possibly slow down the traffic. Byrd said that we are facing a tough situation and asked the Board what they would like to do? Karen said the concerned citizens could request us to do something about it. They could request us to write a letter to Council. Jerry said that we have talked to both Engineering and Park Planning about netting along Lemay and adding a buffer and trees to #14 to help protect pedestrians, bicyclists, and traffic. There wilt be a sidewalk on the east side of the street to Paragon. Claire Nelms suggested the homeowners association write a letter regarding their Uolf Board Minutes March 21, 2001 Page 3 concerns to Council. Bill recommended that if he lived in that neighborhood he would get a petition written and deliver it to Council. Jerry said they could also speak to Matt Baker, Street Oversizing Coordinator/Engineering, Steve Olt, City Planner/Current Planning, or to Gary Diede, Transportation Operations Director, who might be able to explain their plans for Lemay. Citizen Participation Continued... Frank Jones resides close to Collindale. Mr. Jones wrote a letter to the Board regarding the geese problem in Fort Collins on the golf courses. The geese problem came to his attention when his grandson slid into goose droppings during a soccer match. Then he wondered if it is healthy? Miles Blumhardt of the Coloradoan wrote an article last year regarding goose droppings. Mr. Jones asked if anyone has read the medical studies prompting that article? He said when you read these studies they are alarming. We need to recognize the problem of goose droppings to prevent a serious illness and the City becomes a reactor instead of being proactive in this. He recommends that the City Council is advised, the community is made aware, and the City takes action. Bill Rutledge said that he has been on this issue for years. He met with the Mayor and several others, and eventually he found out that it is a problem of the Department of Interior. Bill further explained that he thinks the City has not seen fit to take any action. He urges Mr. Jones to fight this. Mr. Jones asked if this Board would make a recommendation to Council to study this? Mr. Jones said he would be happy to take this further as a citizen. Citizen Henry Fry said he needs to go directly to the City Council to complain. Henry further recommended that Mr. Jones also address this with the Larimer County Commissioners. Mr. Jones gave Jerry some literature to duplicate for Board Members and staff. Recommendation Regarding the End -Payoff of the SouthRidge Golf Course Debt and Dedication of the Funds Formerly Committed to the Debt Reduction heinE Redirected to Golf Capital Improvements Jerry gave the history of former Board Members Mindy Markley and Henry Fry going before Council in the mid-90's to discuss this. Tom White said that we always discussed that the redirection of the SouthRidge debt funds to be appropriated to other Capital Improvements projects. Jerry explained we are paying approximately $200,000 annually for the debt payment. When this debt is paid, we will have to start paying a $45,000 annual fee for City Administrative services. That will leave us with approximately $155,000 each year for capital improvements from the money currently allocated to the SouthRidge Debt. We plan to borrow approximately $2,000,000 for the Collindale Clubhouse project. $155,000 annually will pay for much of the principal and interest for the Collindale project debt. We had no intention of spending it for anything else. Karen Joslin-Aured said we had this huge priority list of projects at the golf courses, now the only big glaring project is the Collindale Clubhouse. Claire Nelms said the point is to go on record that we want the primary use of the SouthRidge debt collected from fees and charges to be redirected to capital improvements for the golf courses. On a motion by Claire Nelms, seconded by Tom White, the Board recommended that the money currently allocated to the SouthRidge Golf Course Debt Payment (which will be approximately $155,000 annually) that is scheduled to end in 2002 be redirected to other Golf Capital Improvement Projects starting in 2003. The first priority for this money is the Collindale Golf Course Clubhouse Replacement Golf Board Minutes ,March 21, 2001 Page 4 Project. It has been the intent of both the Board and Staff for the past several years, and this action will formalize that intent. The motion passed unanimously (7-0). Consider Extension of the Term of the Agreement with the SouthRidLye Restaurant/Snack Bar Concessionaire Jerry said that he has determined that Dan Bruntz and his staff have done an excellent job in their performance as our Restaurant/Snack Bar Concessionaire at SouthRidge Golf Course, and is deserving of an extension to the Agreement. Dan did everything necessary to make the Agreement successful and he did so in the best interests of the City. Jerry has met with Dan Bruntz and his proposed new partner, Rob Dahl, and we have mutually agreed upon an extension of the Agreement for up to five additional one-year renewal periods through December 31, 2006, as per the terms of the Original Agreement. Jerry asked the Board if they are in agreement with going forth to extend the Agreement? On a motion by Frank Blanco, seconded by Claire Nelms, the Board voted unanimously for staff to move forward to extending Dan Bruntz's concessionaire Agreement for the services at SouthRidge. Motion carried 7-0. Jerry explained the process from this point forward. We will have public input at the April 18 meeting. If the Board approves, then the Purchasing Director can either accept or reject the Board and staffs recommendation. If he accepts we then need approval from the City Manager, and then submit an Ordinance to Council for their consideration. Tom White asked that at the end of five years, do we have to go out to bid again? Jerry said that is correct. Discussion on 2002-2003 City Budget Preparation Board Input Jerry referred to his memo in the Board's packet regarding Board input on the 2002-2003 budget. This input has been requested by the City Manager and is due April 30. Karen Joslin-Aured said the only question she has is raising fees as necessary (refer to Memo dated April 21, 1999 from Mindy Markley to John Fischbach). Jerry said it is based on the cost of doing business, which is increases roughly 3.5 percent per year. Mike Sanders will write the letter and bring it back to the Board at next month's meeting. The Board concurred with that. Henry Fry said that when we did the Surcharge a few years ago, we generated $180,000 a year and that has supported the capital improvements. Update Report on the Collindale Clubhouse Project The City has awarded the architectural contract to the Vaught -Frye Architectural Firm in Fort Collins. The contract is being signed for $91,000. They want to see where this project fits into City Plan so they are meeting with the Planning Department. Our Project Manager is Steve White from Facilities. The scope of the project is the Clubhouse only. The main issue we probably will have to confront is a sidewalk along Horsetooth. We could meet our proposed timetable to start construction in the fall and an opening by Spring of 2002, if we accept all the planning process. Manny Jimenez said that if we put in a sidewalk, we are encouraging people to use the sidewalk and that would be hazardous. We would then have to fully net that side of the golf course. Byrd Curtis asked if none of this happens, do we have contingency plans for the UonBOard Minutes .March 21, 2001 Page 5 funds if we don't build it? Jerry said yes, and explained the process from this point. He said that we will have spent $91,000 on the architect. We then bring the conceptual drawings to the Board for approval sometime in June or July. We will hold a public meeting at Collindale for input. In August, we will get a price tag on the project from the architect. At that time we ask City Council for the debt service financing. When and if Council approves the debt financing, we then give the approval to Vaught -Frye to do the construction plans and move forth. If the project is halted at any phase, we will have spent at least $91,000 on the plans. The capital money could then be used for other capital projects. Karen Joslin-Aured said that once we start into the conceptual drawings on Collindale, she will have meetings with the Collindale Women's Associations. Board Members and Staff Comments • Jerry said that all the other capital projects are moving along. On April 5, the netting project is scheduled to start at SouthRidge. • Citizen Henry Fry said the Collindale Men's Association had their annual spring meeting and will spend $1,000 to complete the new ball washer project. The money donated will buy the remaining five ball washers. Collindale Superintendent Doug Evans stated that the Collindale Men's Association has been generous in helping us at Collindale. • Byrd Curtis said they are enjoying the benches at City Park Nine. Adjournment: The Board adjourned at 9:00 p.m. on a motion by Claire Nelms, seconded by Manny Jimenez. Respectfully submitted, Jackie Rael, Executive Administrative Assistant Board Attendance Board Members Staff Guests Frank Blanco Jerry P. Brown Tom Brower Byrd Curtis Dan Bruntz Henry Fry Manuel Jimenez Rob Dahl Willard Froseth Karen Joslin-Aured Doug Evans Frank Jones Claire Nelms Jim Greer Jeff Shaw Bill Rutledge Jackie Rael Bill Toner Tom White