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HomeMy WebLinkAboutGolf Board - Minutes - 06/20/2001City Of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes Minutes: Regular Meeting of June 20, 2001 City Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf, at 221.6350, and Jackie Rael, Executive Administrative Assistant Call Meeting to Order: Chairperson Mike Sanders called the meeting to order at 7:35 p.m. Agenda Review: No changes to the printed agenda. Items of Note: Jerry P. Brown noted the following: At the June 19 City Council meeting, Council unanimously passed the extension Ordinance for the SouthRidge Concession Agreement with Dan Bruntz and Rob Dahl. • Golf Administrative office staff will move to 215 North Mason Street on July 6 Approval of Minutes: On a motion by Byrd Curtis, seconded by Claire Nelms, the Board voted unanimously (9-0) to accept the minutes of the Regular Meeting of May 16, 2001. Fort Collins Fore Kids Jerry distributed goodie bags that were handed out to the kids for the event. He thanked Henry Fry for his donation of the buttons and for his time and energy that he put into this project. Jerry also recognized Mindy Markley who donated over $300 worth of food products for the event. He also thanked Kevin Wilcox and his staff at Collindale for the great job with the food and drinks. Jerry said the program was a great success and we had over 315 kids, and Jim Greer did an outstanding job of coordinating the event. He said both Dale Smigelsky and Mike Goff and their staffs did a fine job. Jerry then read some of the comments on cards parents returned to us. We announced this event through flyers that were sent to the schools in a packet along with other recreation programs for the kids for summer. This was a good venue for advertisement as almost all the comment cards received were noted they received their information through the school flyer. Karen Joslin-Aured suggested that we look at the age groupings, maybe starting at eight years old. Jerry thinks that we might have another form of registration next year in order to have smaller groups. Claire Nelms said that she didn't hear any bad comments from the parents. Jim Greer agreed that we had many positive comments. Jerry said we will talk about next year's event later this fall. A Golf Board Minutes June 20,2001 Page 2 N Collindale Clubhouse Project Architect Frank Vaught of Vaught*Fry Architects gave the Board an update on the Collindale Clubhouse project. He said there are some improvements to the design that they have made and he wanted to share those with the Board. He explained that on Thursday, June 21, they go before the Planning and Zoning Board to present their plans for direct access to the building from the road. We allow this traffic flow with a port cochere. The good news is that our project is on the consent agenda. He explained that we added a bag drop off in the parking lot and have incorporated a walkway through the trees from the parking lot. Additionally, a change in the pro shop has been made to allow for better visibility to #1 tee box. This change also opens up the view of the practice green and #9 and 918. We have made the formal PDP submittal to the City for approval. The patio is 7 feet above the ground and is designed as a landscape of tiered wall up to the patio. This landscape retaining wall will add an interest and softens the look from the patio to the golf course. Looking at the building from Horesetooth, the building has a restaurant appearance and from the west has a golf "look" to the building. The building and parking lot set on a 3-1/2 acre foot print. The outside is a Colorado lodge look and presents a mature look as does the golf course. It has a timelessness to it. It is a combination of stone and wood. We have a fireplace designed in the project. Frank explained the dining room tables will seat 72 people. Lounge dining/bar area has approximately 70 seating and 10 bar stools; with 50 seats on the patio. He spoke about the one percent of the project for art in public places. We have thought of this wall in the dining area could serve as the art and have an artwork and artistic tribute to the golf course and the people who made it happen. Bill Rutledge asked if the fireplace could be part of the one percent? He added that at Buffalo Run they used a display of pictures for a divider and as an art piece. Frank said that is a possibility as the fireplace would be 8 feet wide and one and one half story tall. The locker rooms and cart storage is in the lower level. It is designed for 50 carts which can be either electric or gas powered carts. Also in the lower level is the golf club repair room. Frank said the cost estimate will be available by July 16. Brian Cobb asked if the dormers are visible from inside? Frank replied that they will not. Claire Nelms asked what the timeline is for construction? Jerry said it could be November if all goes well. Citizen Henry Fry asked about the materials that will be used on the roof. Frank replied that it will be asphalt that will look like weathered wood. The Board thanked Frank for the presentation. Note: Board Member Frank Blanco left the meeting at this time. Golf Board Minutes - June 20, 2001 Page 3 Proposed 2002-2003 Golf Fund Recommended Budeet Jerry began by saying the City is on a two-year budget cycle. We are preparing the 2002-2003 budget. The City Manager proposes his budget to City Council in September and Council adopts a two-year budget and appropriates the 2002 budget in November. Jerry reviewed the Golf Fund documents that staff prepared for the budget. He then referred to the Comparative Golf Statement. He explained the expenditures for the Golf Fund and he explained the drain on the Fund with the salary increases for full time employees. Jerry told the Board that we generally maintain a Projected Ending Working Capital of approximately $280,000 annually through 2006. The memo from Alan Krcmarik, Finance Director states that if we borrow $2,000,000 to build Collindale Clubhouse, we will have to raise golf fees. Next month we will know for sure how much the project will cost. The payments could be $180,000 a year to pay this debt back. We also have to have money set aside for one full year of payments ahead of schedule. If we want to go forth we have to institute a raise in fees. Bill Rutledge asked how much do we have to add? Jerry said we would have to raise green fees and the per play fee $1/9 holes and $2/18-holes at all three golf courses. Karen Joslin-Aured said that she has a problem with raising this at all three courses? Collindale Concessionaire Kevin Wilcox said that the golf courses have all relied on each other for capital improvements. Mike Sanders added that historically all the capital improvements have been paid for by all the courses and the truth of the matter is that the we have to do this. Manny Jimenez said that it doesn't even take us out of line with other courses in the Front Range. Mike said that Council will not authorize the money for us to borrow if we do not have a steady stream of revenue designated. Jerry said that the City Manager approves fees and charges and then he takes our debt financial package to the Council. Kevin said that we have to deal with this issue. All building materials will continue to rise. This is the best time financially to borrow the money. Most Board members said that we have to go for this and present it to the public. Bill said that when the City Manager gets this package, he needs to make the decision that we financially need to raise these fees. Bill said in all reality, the majority of the golfers will agree that we need to do this. The Board then agreed that we need to move forward on this plan and next month will review the final costs and will need to make a recommendation raising fees accordingly. On a motion by Claire Nelms, seconded by Karen Joslin-Aured, the Board voted 7:1 with Byrd Curtis voting no, to go forth with the project with the idea to consider raising green fees and per play fees to pay for the Collindale Clubhouse construction. Jerry explained that we will get the estimates for the clubhouse for the July 18 meeting and have a public input/comment meeting on August 15 at the Collindale Clubhouse. Other Business • Avon Breast Cancer Fundraiser walk on August 3 past Collindale. Jerry explained how the walkers will be walking on the side of Collindale. Golf Board Minutes June 20, 2001 Page 4 • City tournaments --- Jerry said that both the Men's and Women's tournaments are being treated equally. • Letter to Matt Baker from the Southridge Greens Community Association. The alignment he probably will be suggesting is that it will not cut into the golf course. Adjournment: On a motion by Claire Nelms, seconded by Manny Jimenez, the Board unanimously agreed to adjourn at 9:55 p.m. Respectfully submitted, Jackie Rael Executive Administrative Assistant Meeting Attendance: Board Members Frank Blanco, Brian Cobb, Byrd Curtis, Manuel Jimenez, Karen Joslin-Aured, Claire Nelms, Bill Rutledge, Mike Sanders, and Tom White Staff Jerry P. Brown, Jim Greer, Jackie Rael, Dale Smigelsky, and Kevin Wilcox Guests Vaught*Fry Architect Frank Vaught