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HomeMy WebLinkAboutGolf Board - Minutes - 09/19/2001City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of September 19, 2001 (Revised October 17, 2001) City Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf, at 221-6350, and Jackie Rael, Executive Administrative Assistant Call Meeting to Order: Chairperson Mike Sanders called the meeting to order at 7:30 p.m. Items of Note: Jerry P. Brown noted the following: • Board Member Bill Rutledge called to let us know he would not be able to attend tonight's meeting as he is on vacation. • Board Member Tom White's term will expire December 31, and he will not be able to reapply as he has served two consecutive terms; Board Member Byrd Curtis' term also expires December 31, and he could reapply. • October meeting will begin at 7:00 p.m. • Reminder: Annual Board Appreciation will be held on December 2, at the Lincoln Center, 1:30 p.m. reception and 3:00 p.m. Michael Martin Murphy Christmas Show. • Next Issue of Fort Collins Forum may publish an article on Canada Geese. Agenda Review: No changes to the printed Agenda. Approval of Minutes: On a motion by Brian Cobb, seconded by Tom White, the Board voted unanimously (8-0) to approve the minutes of the August 15, 2001 Regular Meeting. Citizen Participation: Henry Fry said that the Collindale Men's Association made a $1,000 donation to the World Trade Center Victims Relief Fund with matching funds from the Stryker - Short Foundation. Election of Golf Board Officers for 2001/2002 Mike Sanders referred to Jerry P. Brown's memo, "Election of Golf Board Officers". In Jerry's memo he noted that the Board's bylaws state the election of officers shall occur at the Regular September Meeting. The Board, on a motion by Claire Nelms, seconded by Manuel Jimenez, voted unanimously (8-0) to re-elect the current Golf Board officers (Mike Sanders, Chairperson; Brian Cobb, Vice -Chair; Byrd Curtis, Board Secretary) to continue their terms of office until the next scheduled election. Golf Board Minutes September 19, 2001 Page 2 Since the terms of office have changed from July to January, Jerry then advised the Board to amend their bylaws accordingly. On a motion by Karen Joslin-Aured, seconded by Claire Nelms, the Board unanimously (8-0) voted to amend their bylaws to change their election of officers to occur at the Regular March Meeting. Update on Collindale Clubhouse Project and Other Golf Fund Capital Projects Mike Sanders said that the Collindale Clubhouse funding was on the City Council's consent calendar last night. The City Council had no discussion on the item and the motion unanimously passed for the ALPs (Assignment of Lease Proceeds) funding for the Collindale Clubhouse project for $2.83 million. Mike explained that the amount that we discussed earlier was increased by $180,000. The collateral package also includes the land. Since we have to give value for the land, the additional money can be used for other golf capital improvements. Mike also explained that architects Vaught -Fry has the bid for Phase II, the final design and construction drawings, and will have them completed mid -November. The bid packet will then go out and construction could start January 2002. Karen Joslin-Aured asked how much will the Golf Fund borrow? Jerry replied $2,830,00 will be borrowed. The interest on this loan will be at 4.7%. $150,000 will be dedicated in a separate account named the Netting/Sidewalk Project. We will go through process for the sidewalk. The estimate is $90,000 for 1,200 feet of 40 foot tall netting and $60,000 for the sidewalk. We are required to have connectivity from the east side of the railroad track to the west driveway. Mike added that it is possible that we may not have to construct the sidewalk. Karen is concerned that we were forced to borrow an additional $180,000. She feels that the only use for the money is to accelerate the payments on the clubhouse. She thinks the bids will come in lower than $2.65 million. She doesn't think the additional money should be spent on other Capital Projects. The $2.65 million should also cover the sidewalk and netting. Jerry clarified the ALP's money. The City of Fort Collins has four similar debts and they all have to be paid together so we really cannot pay down only the Golf debt. Jerry said that the Finance Director could further explain this to Karen. Mike said the extra $180,000 was not in the original plan. However, we had planned some other capital expenditures for 2002 for additional netting, and a restroom, etc., on the golf courses. This is less funds we will have to take out of our Operation and Maintenance budget to pay for capital projects. Karen thinks this is a large burden on the golfers. She feels that every possible effort should be made to use the additional funding for the new clubhouse, as well as the projected net income of $90,000 (2003 budget), which is a result of the retirement of the debt on SouthRidge, to keep the base green fees from increasing for as long as possible. She acknowledged that the fees approval is a year-to-year process, but is emphatic in her desire to turn the money back to the golfers. She is not comfortable that the package was presented to the golfers accurately. Brian Cobb said that we could supplant capital projects in the future. Mike said that is possible. He also said it certainly makes sense to him to use this money for capital improvements if needed. Golf Board Minutes September 19, 2001 Page 3 The Collindale Maintenance Building Project was bid approximately 20 percent under projections. There is $57,000 remaining in that project and we will use some of it for renovating the sandtraps, which will cost roughly $27,000, and for upgrading the existing maintenance building at an estimated cost of $30,000. The SouthRidge Basement/Patio Project bids are out. It's an unusual construction project similar to a basement garage with a patio deck on top of it. We have added an optional restroom component to it. $350,000 is dedicated to that project. SouthRidge Golf Course and Fossil Creek Community Park -- Jerry explained that the City's traffic engineer anticipates within the next year (prior to the park opening) there will be signal lights installed on Lemay Avenue at Southridge Greens Boulevard and at Fossil Creek Parkway. Jerry is interested in how Lemay Avenue road construction impacts SouthRidge Golf Course. There is a conflict in the neighborhood of some wanting the road straightened and some that want the curve; and there is still a parking issue at SouthRidge with the neighbors. There is going to be a sidewalk and a tunnel from the Paragon neighborhood to the park. Jerry also advised the Board that the City staff from Engineering, Traffic, and Parks and Recreation will hold a neighborhood meeting at the park on Tuesday, September 25, at 5:30 p.m. Other Business • Noise Ordinance --- Mowers and noise in the morning. The revised ordinance as proposed exempts golf course mowers from this. Council is going to hear this item on October 16. • Jim Greer's Agreement extension is on the City Council's October 2 Agenda, Adjournment: On a motion by Manuel Jimenez, seconded by Claire Nelms, the Board adjourned at 8:25 p.m. Rael ive Administrative Assistant Meeting Attendance Board Members: Frank Blanco, Brian Cobb, Byrd Curtis, Manuel Jimenez, Karen Joslin-Aured, Claire Nelms, Mike Sanders, and Tom White Staff: Jerry P. Brown, Jim Greer, and Jackie Rael Guest: Henry Fry