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HomeMy WebLinkAboutGolf Board - Minutes - 08/05/2002City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Special Meeting of August 5, 2002 (Revised 8/19/02) Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350 and Patty Carroll, Administrative Aide at 416-2265 Call Meeting to Order: The meeting was called to order by Acting Chairperson Claire Nelms at 7:00 p.m. at the Collindale Patio Structure. Tours: Board members took a tour of the Clubhouse Building Project Site from 7:00 until approximately 7:45 p.m. Because of the rain, the Board Members did not tour the Horsetooth Road sidewalk location. Agenda Review: The meeting convened at the Collindale Maintenance Building, and there were no changes to the printed agenda. Items of Note: Board Chairperson Bill Rutledge, Vice Chairperson Dave Johnson, and Board Member Grant Sherwood called and were not able to attend the meeting. Approval of Minutes: Larry Buckendorf requested revision to the draft minutes of July 17, 2002. Under Other Business, Page 3, 2"d issue, 3rd paragraph, I" sentence, Larry said he was not dissatisfied with the (sidewalk) situation issue as it states. He just thinks the matter should be discussed further when he made the motion to convene a meeting to study the issue. Claire Nelms suggested modifying the draft minutes by simply eliminating the words "...is not satisfied with this situation and...". Larry agreed. Lauren DeRosa then made a motion that the Minutes of the Regular Meeting of July 17, 2002 be approved as revised. Frank Blanco seconded the motion. The Board approved the motion unanimously (6:0). Citizen Participation: No Citizen participation at this time. Discussion and Potential Recommendation: Collindale/Horsetooth Road Sidewalk Location Jerry apologized that we could not tour the sidewalk area. Bill Rutledge had previously asked Jerry to take pictures of the sidewalk area. Jerry said he would do that tomorrow. Jerry then briefly discussed the letter to Bill Rudledge (and the Board) dated July 30, 2002, from City Manager John Fischbach. The City Manager advised the Board that there is no longer a variance procedure available. Claire Nelms then wanted to know how the sidewalk issue was originally investigated by the Board. Jerry said if we hadn't agreed to the sidewalk, the project would not have been approved. Claire wants to know Golf Board Minutes August 5, 2002 (Revised 8/19/02) Page 2 why this is considered a development. Jerry said that virtually everything is considered a development. Claire said it seems nothing can be changed. Jerry said we got a variance for some "set back" items, and the City did give some leeway on some other items. Frank Blanco asked about the sidewalk on Lemay next to the lake. He claims no one uses the sidewalk on Drake and Lemay. Claire claims no one uses the sidewalk on Horsetooth that already exists. Frank mentioned that he thinks that the Transportation Department blackmailed us. Jerry said that the Board could let the City Council know how you feel, and if Council believes you have a strong position, they could make a change if they desired. Former Golf Board Member Byrd Curtis says his Letter to the Editor of the Coloradoan has not yet been published. Lauren DeRosa asked Mike Sanders what he meant last month with his remarks on the sidewalk. Mike explained how he felt. He was primarily concerned about the liability of having a sidewalk. The cost is another issue, and he feels it's unfair to make the Golf Fund pay because of prior agreements. However, if we push too hard on safety, Mike is afraid Council or Staff will concentrate on that with more safety issues. He also mentioned the money issue. He thinks the City Council did a great job in giving us money for the Clubhouse. Someone stated a concern that Staff or Council might be vindictive, but others disagreed. Frank wants to know if we've had any errant golf ball incidents. Jim Greer, Golf Professional at Collindale, said yes. Jerry said the net will go in regardless of whether the sidewalk is built or not. Jerry does not know how many trees have to be pruned or removed for the sidewalk and netting. Lauren wants to know how far down the netting goes. Jerry said we previously put up a minimum amount of 20-foot high netting. Traffic on Horsetooth has increased immensely since that time. Jerry said netting consultants have advised him that a 38-foot high net is optimum and will be 1,200' in length. Approximately 6% to 10% of errant golf balls will probably still leave the yard. Former Golf Board Member Henry Fry says the net would be all that was needed for safety. Larry Buckendorf said he thinks the issue is moot now. The decision has been made on the facts known at that time. He said this is a continuing Board even though most of the Board Members are new. The Board Members at the time made the decision. Jerry said the previous Board did not take a formal vote on this, as he had asked them to hold back. Mike agreed that the Board was asked to hold back so we could get the Clubhouse Project approved. Mike thinks some portion of the sidewalk should be paid by the City because of previous agreements. Mike would support that recommendation, and he thinks that now is the appropriate time for us to make our feelings known to Council. Larry asked if the Board were to issue a position letter, would it come from the whole Board, and he and wanted to know who would draft the letter. Jerry said the letter would come directly from the Board. Claire wanted to know if Byrd and Frank would work with Larry to draft a letter. They said yes. Mike Sanders then made a motion that Frank Blanco and Larry Buckendorf, as Board Members, and Byrd Curtis, as a member of Public, draft the letter. Manny Jimenez seconded the motion. Larry wanted to amend the motion to stress safety, the financial issue, the history of the issue, and the Board's current position. The Friendly Amendment was agreed upon. The motion was approved Golf Board Minutes August 5, 2002 (Revised 8/19/02) Page 3 unanimously (6:0) as amended. Jerry said that after the draft letter was written, the Board should review the letter, and make suggestions. The final letter should be ready for the August 20 Council meeting. Claire mentioned Bill Bertschy would want to see the letter. Appoint Two Board Members to the Collindale Restaurant/Snack Bar RFP Review Committee Jerry explained the responsibilities of the two committee members. The entire Golf Board would get to see all the proposals, but only the two committee members make the decision for the Board. They will also serve on the interview panel. Mike Sanders suggested one member should be a former committee member and the other a new member. The Board decides who will be on the Committee. Claire Nelms, Larry Buckendorf, Lauren DeRosa, and Manny Jimenez all expressed interest in being on the Committee. It was then agreed that the appointment of the two committee members could be delayed until the September 18 Golf Board Meeting. Consider canceling the August 21, 2002 Regular Golf Board Meeting. Mike Sanders made a motion that the August 21, 2002 Regular Meeting be cancelled. Larry Buckendorf seconded the motion. The motion passed unanimously (6:0). Other Business • Jerry said we are nearly desperate for water. All three courses have different issues. Doug Evans, Golf Course Superintendent at Collindale, said that most of the water in Warren Lake belongs to Collindale. Other users have exhausted their supply of water. Doug says there is hopefully enough water to get through this year. The problem is getting the water out of the Lake. He doesn't know how much we can get out. Doug says the water in Warren cannot be treated. Jerry said we're trying to use water as conservatively as possible, and he said it is probable that SouthRidge could be out of raw water later this month. • Jerry mentioned the BBQ at Collindale was recently closed down by the Health Department. Collindale Concessionaire Kevin Wilcox said the inspector was considerate and Kevin was expecting it. We do not fight the Health Department. In response to a question from Claire Nelms, Kevin reported what can be supplied for tournaments. He says he will do what he can to keep things going. • Jerry says the Operating Revenue deficits have been cut approximately in half as of July 31. Adjournment Lauren DeRosa made a motion that the meeting be adjourned and Frank Blanco seconded the motion. Motion passed unanimously (6:0) to adjourn at 8:56 p.m. Golf Board Minutes August 5, 2002 (Revised 8/19/02) Page 4 Meeting Attendance Board Members Frank Blanco Larry Buckendorf Lauren DeRosa Manuel Jimenez Claire Nelms Mike Sanders Respectfully submitted, Patty Cak oll Administrative Aide Staff Jerry P. Brown Patty Carroll Doug Evans Jim Greer Kevin Wilcox Guests Byrd Curtis Henry Fry