Loading...
HomeMy WebLinkAboutGolf Board - Minutes - 01/15/2003City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of January 15, 2003 Council Liaison to the Board: Councilman Bill Bertschy Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Stacy Kelley, Administrative Aide at 416-2265 Call Meeting to Order: Chairperson Bill Rutledge called the meeting to order at 7:00 p.m. at the SouthRidge Golf Course Clubhouse. Agenda Review: There were no changes to the printed agenda. Items of Note: ❖ Bill Rutledge welcomed Mindy Markley back to the Board. ❖ All Work Plans must be approved by City Council. Council will review the Work Plans in January, and approve them on February 4, 2003. Patty Carroll's retirement party is scheduled for Friday, January 24, from 4:00-6:30 p.m. at the Collindale Clubhouse. Everyone is invited. ❖ Jerry introduced Scott Manning who is the new food and beverage Concessionaire at Collindale for Brauns Bar & Grill. Approval of Minutes: On a motion by David Johnson and seconded by Grant Sherwood, the Board unanimously (9:0) approved the Minutes of the November 19, 2002 Regular Meeting. Citizen Participation: There was no citizen participation at this time. Update on Collindale Clubhouse Damage: Jerry and Jim Greer, Collindale Golf Course Professional, were called to the Clubhouse on Christmas Day as a pipe had broken and the Clubhouse was flooding. The fire sprinkler pipe is located in the attic above the walk-in freezer. The Fire Department responded to a citizen's call. The Citizen also notified Jerry and he called Jim Greer. They both responded and tried to squeegee the water. The Fire Department representative was able to turn off the water valves. The Contractor's insurance is responsible for paying the damage repair. Since this happened on Christmas Day, nobody was on site for the first time since May. Walsh Environmental has run tests on damaged areas to determine the status of mold, moisture, and mildew. It does not appear that there was any damage to equipment or the carpeting, but some plasterboard, ceiling panels, insulation material, and floor tiles, etc. will be replaced. Jim Greer will open the Pro Shop . Golf Board Minutes January 15, 2003 Page 2 tomorrow morning in the new Clubhouse. Scott Manning thinks that the Concession area will be open by early February for sandwiches, snacks, and softdrinks. He thinks it will be completely ready by March 1. Bill Rutledge wants to know about insulation in the building and asked whether there would be more insulation added. Jim Greer said more insulation was added and a fan also was added to aid the circulation. Jerry said all the pipes would be insulated. Claire Nelms wants to know if someone would check schedules so that there is no conflict with the golfers use of the Clubhouse. Jerry replied that the golfers always have priority especially from April to September. Jim said a calendar would be kept for events. Scott explained what he is trying to do. Mike Sanders wants to know if there is retainage being kept from payments. Jerry said yes and he explained that it was all included in the contract and the contractor is bonded. Approval of 2002 Golf Board Annual Report: Jerry explained he had prepared the Annual Report for the Board as he has done in the past. All items in the report are taken from Board Minutes. Bill Rutledge could find no reason for changes. Grant Sherwood wants to know the status of future golf courses. Mike Sanders said that the next courses are planned by private developers. Jerry said that there probably would not be any City -owned courses built in the short-term. Mike Sanders then made a motion to approve the Annual Report. Dave Johnson seconded the motion. The motion passed unanimously (9:0). Structure of Golf Fees and Charges for 2004/2005: Jerry explained the City's budget policy. Jerry said our process starts in January, though it is not due to Council until September. City Council debates the budget. Our proposed budget is given to the City Manager and needs to be concluded by May. Jerry wants to know what the Board intends to recommend about golf passes, and he made his position clear on this subject. We need a conceptual plan by March. There will be a public input meeting in April. Our recommendation can be adopted in April, but no later than May. Bill Rutledge wants to know when Jerry would start putting together figures. Jerry said soon and that the O&M budget requirements are the same for everyone. Capital money is flexible. Jerry thinks the O & M increases will not follow past trends because of sales tax shortages. Bill wants to know how much of the Surcharge is committed to Capital improvements. Jerry said all of it. Jerry explained that the SouthRidge debt was retired at the end of 2002 and the majority of that budget money is now also committed to the Capital Surcharge debt. Bill wants to know if Jerry has other Capital needs, and Jerry said yes, as there are always capital needs. Mike Sanders clarified some items. He does not think Council would interfere with the Surcharge. Claire Nelms said that she has received several calls because it was reported in the newspaper that all three courses would charge the same fees. Jerry said this was not true. Jerry said the article said the same "green fees." Claire thought all three courses were to charge the same and said some golfers at SouthRidge were irate because they had to pay more. Jerry thinks a lot of people misunderstand how our fees work. Grant Sherwood wants to know who buys golf passes. Jerry said primarily juniors and seniors. Jerry asked the Board if they wanted any specific background information for determining fees and charges and passes. Mike thinks we should —Golf Board Minutes January 15, 2003 Page 3 check the financial impact for eliminating passes. Jerry mentioned options for handling annual passes. Jerry wants to know what the Board thinks about "ifs." Grant thinks we should have alternatives. Mindy Markley wants to know the percentage of citizens who golf. Jerry thinks about 14 percent or roughly 22,000 people in Fort Collins who consider themselves golfers. Mike thinks we should put annual passes on hold for a year. He stated we should promote the "punch card" as a discount option. Dave Johnson thinks there should be staggered punch passes. Mike has a concern about that. He questions how deep the discounts should go. Jerry said green fee dollars average about $15.00 per round; passes are $10.89 per round on average or nearly a 28% discount. Mike wants to know if we can have a straw vote to see if the punch card would be a viable vehicle. Bill thinks the punch card would serve as a good discount. Most Board Members would like to look at the punch card option. Bill thinks passes could be eliminated for prime time play. Jerry thinks if we find a substitute for seniors and juniors the option would be acceptable. Mike wants Jerry to consider alternatives to talk about next month. Manny Jimenez wants to know if we're losing green fees because golfers are using passes. Jim Greer said yes. Jerry doesn't think we will lose any money if we reduce usage or eliminate annual passes. Jerry reminded the Board that we are a public recreational activity. Mike doesn't think eliminating passes will greatly affect all play. Jerry thinks the two options are workable. Larry Buckendorf asked what would happen to the budget if all passes were eliminated. The Board will continue discussion on this topic at their February meeting. Other Business: ❖ Jerry apologized for not having the 2002 final statistical reports before now. Pending City Audit we did achieve 99.9% in Operating Revenues for 2002. We are short a little over $2,000 on revenues. Jerry said we also saved nearly $30,000 in expenses last year. ❖ Manny Jimenez wants to know how we're doing on the water issue. Randy Bonneville, Golf Course Superintendent at SouthRidge, said we watered last year enough to preserve the courses. Jerry said we are very concerned about 2003. The Water Department is projecting three different scenarios. The worst case is 30% of the CB-T water supply. We should still get our available Poudre River Water allocation. 2002 was the worst year in the river history. Randy wants to remind everyone that the golf courses use raw water 100%. Collindale is in the worst shape as Warren Reservoir is the only source for Collindale water. If we don't get water from Warren, we may have to use treated water. Jerry said the golf course superintendents are watching their courses for damage. We water greens, tees, and trees. Jerry thinks the Board should let people know golfs positive impact on the community. d• Lauren DeRosa thanked the Board for choosing her to be on the Collindale Concessionaire Selection Committee. It was very difficult, but she is certain the Committee made the correct decision. ❖ Mike Goff has surgery scheduled for February 4. Pat Finnegan and Scott Somers will be running City Park Nine while Mike is recuperating. Golf Board Minutes January 15, 2003 Page 4 4• Jerry discussed the SouthRidge road project at Lemay. The 14"' fairway will be greatly impacted. They are going to widen the street and the berm between the course and the sidewalk will be a maximum of 15 ft. and taper down towards the creek. There will be 40- foot netting on top of that. Tour of SouthRidge Golf Cart Storage Building, Patio Deck, and Clubhouse Basement Improvements: The Board, staff, and guests toured the new cart storage building, patio and basement. Adjournment: Mindy Markley made a motion the meeting be adjourned. Lauren DeRosa seconded. The motion passed unanimously (9:0) at 9:00 p.m. Meeting Attendance Board Members Larry Buckendorf Lauren DeRosa Manny Jimenez Dave Johnson Mindy Markley Claire Nelms Bill Rutledge Mike Sanders Grant Sherwood Respectfully submitted, Stacy Kelley Administrative Aide Staff Randy Bonneville Jerry P. Brown Patty Carroll Rob Dahl Pat Finnegan Jim Greer Stacy Kelley Scott Manning Dale Smigelsky Matt Thomas Guests Andrew Jimenez John Shelton