HomeMy WebLinkAboutPersonnel Board - Minutes - 05/20/1997PERSONNEL BOARD MEETING MINUTES
May 20, 1997
12:00 PM
Council Liaison: Ann Azari Staff Liaison: Jaime S. Mares
A regular meeting of the Personnel Board was held on Tuesday, May 20, 1997 in the
Human Resources Conference Room. The meeting was called to order at noon.
Present: Gail Shellberg, Ginny Riley, Berwyn Davies
Absent: Jim Alderden (excused)
Human Resources Staff Members Present: Jaime Mares, Joan Busch
Other Staff Members Present: Ron Uthmann
I. Minutes
The minutes from the March 18, 1997 meeting were approved as written.
II. Personnel Policies Update
Jaime met with the Executive Lead team on March 26, April 2 and April 30. The Human
Resources (H.R.) staff has provided their final comments and proofread the document one
last time. After the City Manager approves the policies, the document will be ready for
distribution.
III. Compensation and Classification Study
Ninety-five percent of the Job Analysis Questionnaires (JAQ) distributed to employees
were completed and returned. Human Resources has hired six CSU students, who are
Ph.D. candidates to write the actual job descriptions from the employees' JAQ's. July 1st
is the deadline to have job descriptions completed. With the assistance of a computer
software program, H.R. staff will create a template to address certain language questions
and to maintain consistency in supervision terminology.
Next, H.R. will organize teams within the various service areas. Managers will serve on
the teams representing their service areas and will meet with designated employees in
their respective service areas to get feedback and develop a matrix for each of the
employee groups.
Personnel Board
Minutes, May 20, 1997
Page 2
This process will run concurrently with the writing of the job descriptions.
IV. Applicants for the Personnel Board
Jaime distributed copies of applications for the current vacant Personnel Board position
to the Board. He asked if members had feedback for the City Council on appointing
someone. Ginny suggested that it would be helpful to have someone with a private sector
background, preferably from a larger company.
V. Appeals
There are no pending appeals.
Jaime asked if the Personnel Board wanted to review the current appeals process and
make revisions. Members agreed that there are some areas that need clarification. Jaime
suggested that the Board review other cities' appeal process for comparison. Berwyn
volunteered to review the various policies and provide feedback to the rest of the Board
and to staff. Jaime will follow up by asking other cities to send him copies of their
policies and toward them on to Berwyn.
VI. Announcements
Brenda Karns has been hired as the new Library Director.
The next scheduled Personnel Board meeting will be July 15, 1997.
VII. Adjourn
The meeting was adjourned at 1:00 p.m.