HomeMy WebLinkAboutPersonnel Board - Minutes - 07/21/1998PERSONNEL BOARD MEETING MINUTES
July 21,1998
12:00 Noon
Council Liaison: Ann Azari Staff Liaison: Dana Shea -Reid, Interim H.R. Director
A regular meeting of the Personnel Board was held on Tuesday, July 21, 1998, in the Facility
Services conference room.
Present: Jim Alderden, Ginny Riley, Gail Shellberg, Jim Swails, and Bob Vouk
Human Resources Staff Members Present: Dana Shea -Reid and Joan Busch
Other Staff Members Present: Ron Uthmann, Poudre Fire Authority
I. Employee Appeal
To date, the employee requesting an appeal had not provided written materials relative to
his appeal nor has he requested a continuance. One board member brought a potential
conflict of interest relating to the employee. Tami Tanoue, counsel to the Personnel
Board for this appeal, recommended that in the opening of the hearing, the Board member
should disclose the potential conflict. If either the appealing employee or his attorney
had concerns, that Board member would refrain from participating in the appeal hearing.
The hearing is scheduled for Thursday, July 23, 1998 in the Human Resources
Conference Room. Members should plan to meet at 8:30 a.m. and the hearing will begin
at 9:00 a.m. The board recommends that the hearing be closed.
II. Appeal Process
Members discussed the employee appeal hearing process and the need to have a policy on
requests for a continuance. Ginny Riley suggested that the Board have operating
procedures and expectations for timelines on a continuance. Some suggested guidelines
for a continuance were discussed. For example, if an appellant had an illness, emergency
or no control of a situation, then the continuance could be granted. In the absence of a
mitigating circumstance, then the continuance would not be granted. The Board agreed
that a policy would be helpful in handling the logistics of setting another hearing date
when hearings are repeatedly postponed or delayed at the request of the appellant.
Ginny also requested that the hearing procedures be included with the next meeting
minutes so that members could review and discuss changes that should be made. This
would be after the July 23 hearing, which would be useful for the Board in evaluating the
current process.
Personnel Board
Minutes, July 21, 1998
Page 2
Members would also like to review the hearing rules and the City's revised Personnel
Policies and Procedures for consistency in the number of days an employee is allowed to
appeal. Board members felt that in some instances, City policies were too lenient and
that the limits are "pushed". They recommend that the City tighten up administration of
policies.
Board members strongly recommend that a performance review system be implemented
citywide and that personnel files in the Human Resources Department be the repository
for employee evaluations. A letter to the City Manager would be appropriate after the
Board discusses it further and comes up with meaningful suggestions.
III. Pay Plan
Dana Shea -Reid reported on the status of the pay and classification study. Job titles have
been decreased from 1000 job titles to approximately 400. New salary data was compiled
by HR and pay lines established for all occupational groups. Salary ranges will consist of
a minimum and maximum salary. "Steps" within the ranges have been eliminated. The
Board felt the pay plan was an improvement and discussed how the City budgets for
departments to make adjustments to pay lines, as well as how skill levels and
performance systems will be developed.
The proposed pay plan was presented to the City Council Finance Committee on July 17,
and the committee's response was favorable. The pay plan will be presented to City
Council on August 4 for first reading. Second reading is scheduled for August 18. Board
members were invited to attend the August 4 council meetings if they could.
IV. Minutes
The minutes of the May 19, 1998 meeting were approved as written.
V. Next Meeting
The next regularly scheduled meeting will be Tuesday, September 15, 1998 at noon.
VI. Adjourn
There being no further business, the meeting was adjourned at 1:30 p.m.